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5 Ways To Organize the Large Party or Event Thrown at Your Home
Planning an event at your home, such as family reunions, retirement parties, milestone birthdays, and business events, necessitates a great deal of forethought and organization. You should take into account the reason for the event, the size of the crowd, and the safety issues you may encounter before deciding to hold the party or event at home. If you’ve found yourself in the position of party planner and you don’t know where to start, consider the five tips below (presented by Scottsdale Private Event Venues) to help you get your ideas and budget in order.
If this is the first time you’ve planned a large-scale event, consider working backward from your date to simplify the process and give yourself easy deadlines. For example, if you’re planning a backyard birthday during the summertime, work with them to find the perfect date and focus on what you need to accomplish before then. The caterer and any live entertainment will likely need to be booked months in advance.
Use Project Management Software
While you may not be creating and planning an event with a profit in mind, using professional project management software such as Trello or Monday.com can help you seamlessly organize your budget, your task list, and your calendar from one convenient, centralized location. The right software can also allow you to add others, such as caterers, DJs, and friends who are helping you plan the event.
Make Cleaning a Priority
Events at home can be extremely tricky to plan due to the fact that you live there. This is where giving your home a deep cleaning comes into play. For example, a good rule of thumb to follow is to clean the home like you’re going to sell it. This will include a thorough top-to-bottom cleaning, as well as perhaps a little maintenance to your yard. Decluttering and any light repair work should be included on this list as well.
Delegate Tasks and Chores
If you’re using project management software — or even a simple digital note on your phone — to organize your large home-based event, delegate tasks by looping in your most organized loved ones and friends. For example, if you’re planning your daughter’s Quinceanera, you may want to enlist your spouse or her siblings to help you with a few of the checklist’s items.
Ask for Help
Finally, if you feel that you’re in over your head, ask for help — including from Scottsdale Private Event Venues. Organized friends, family members, and professional event planners can lend a hand by helping you understand what needs to be done, regulate your budget, and contact other professionals such as caterers, DJs, and florists who are involved in the planning of your event.
Choosing to throw a party or host a large event at your home can have several perks, including creating a cherished memory with family members in one of your favorite places. It may seem difficult at first to complete your long to-do list, but with the right organizational strategies and helpful people by your side, you’re sure to plan a party your whole family will remember for years to come.