Entertainment Activities for Events

Reception Games & Activities: Fun Entertainment Ideas

As soon as we hear the word ‘party’, things like fun, adventure, memories, lights, liveliness, and activities click automatically. Regardless of the type of party that you are organizing, you can expect it to be successful or outshine other usual gatherings if you fail to add the X-factor by adding fun games and activities to keep it going.

Choosing activities and games for events is difficult in itself owing to the fact you have to consider several things like the type of event, demographics of your guests, location, etc. But it gets even difficult in sacred, idyllic events like a Corporate Event.

If you are looking for fun ideas, games, and activities to make them a part of your big day, we have got your back with the following ideas. Read on!

Table Games for Parties

1.      Write-up Games

The easiest and cheapest way you can make your event fun is by getting colorful cards or papers and some pens. All you have to do is get the stationary distributed among your guests and ask them to write something like:

  • A secret that they know about either of the new spouses
  • Wishes for the couple
  • Comments on things they don’t like or like the most about your party

Once the writing part is done, you can have some volunteers read the notes out loud. Both you and your guests will enjoy this activity thoroughly.

2.      Board Games

Board games are slowly becoming an integral part of activities incorporated in events. You can either choose a single board game and arrange it on every table or get different board games placed on the side of each table and allow your guests to play whichever they want to.

3.      Snap It Game

This game includes distributing a list of objects or people that is distributed to the guests. The guests will then use their mobile phones to snap those objects at our event venue. Arrange gifts for those who get done quickly and distribute them during the event only.

Games for Outdoor Events

On the off chance you have chosen an outdoor venue for your event, there is a wider variety of fun options that you can choose from. But make sure you don’t end up choosing the wrong game. And this can be done by considering things like the budget, location, number of guests, and available space.

The games that you can arrange for include the following:

  • Bean Bag Toss / Corn Hole
  • Ring Toss
  • Tic-Tac-Toe
  • Giant Yahtzee
  • Ladder GolfGiant Connect Four
  • Giant Jenga
  • Lawn Dominoes
  • Yard Pong

Need help making your event fun while evading usual errors? Let the team at Scottsdale Private Event Venues do it all for you!

The Evolution of Corporate Events

Corporate Events Are Evolving

With all the technological advancements, everything related to businesses including corporate events has evolved as well. Modern technology has made it easier for businesses to plan and manage corporate events while revealing how these events could be better translated into profits and growth.

From small-scale employee appreciation events to large-scale trade shows and conferences, corporate events have become a mandatory part of the marketing strategy of several corporations.

In fact, a recent survey conducted by HBR (Harvard Business Review) with 700 business executives revealed that 93% of the executives stress on hosting corporate events and this included 57% who give this a high priority. A large majority (85%) of the respondents also confirmed that their organizations prefer and prioritize sponsoring events.

With that said, the marketers today, especially those working for the corporate sector or as corporate event planners, are under a lot of pressure to bring value to the businesses through these events. And this pressure is only increasing every day!

However, this was all the more difficult until recently when there was no trusted and efficient way of tracking event activities of a certain scale. Today’s generation, on the other hand, has event marketing software that can be used to track the value of corporate and other events. With these, even the degree to which these events become profitable for corporations can be gauged.

Since the introduction of it, the event industry has evolved rapidly and has come a long way. And while corporate events are evolving for a number of reasons, the credit for major improvements belongs to technological advancements.

The Impact of Technology

Everyone in today’s age is aware of the explicit use of technology and how everything in this world has become easier, integrated, and systemized because of the technological influence. Likewise, those organizing corporate events are no stranger to this truth.

 

So, how is technology actually influencing the events industry? Well, for the most part, it is our smartphones that have brought the revolution!

From Papers to Mobile

If we travel back a decade and look at how corporate events used to be then, we can easily picture all the manual arrangements and overt use of paper. There used to be printed invitations that were sent through the mail and the attendees’ utilized paper pads to note things down. Likewise, the organizers used paper-based activities to develop the audiences’ interest and make meetings and conferences interactive. But that’s not the case anymore!

Today, event invites are sent via emails and all the other tasks have gone from being paper-based to screen-based. Those engaged in event organization utilize applications, software, and online platforms to make corporate events interactive and engaging. And this is done to achieve the following:

  • Make an impression
  • Improve audience engagement
  • Environment-friendliness (by not utilizing paper)
  • Easy organization and management

 

In a nutshell, corporate events are evolving with every passing moment, and all that the latest technology is actually doing is introducing easy solutions to problems that create unimaginable stress-full experiences for both the corporate event organizers and the attendees.

Looking for someone who can help you pull off a successful event while using all the latest technologies and bring you maximum returns? Connect with the team at Scottsdale Corporate Events today!

 

organizing lighting for perfectly planned events

Organizing lighting for perfectly planned events

Spotlights, when used at the right time, can be quite the game changers and make you quite famous among your friends, family, and clientele for organizing perfectly planned events.

Let’s have a look at a few of the instances where spotlights are just perfect!

1.     Instances that Need Full Attention of the Audience

Lighting is a very important part of any event whatsoever. Likewise, spotlights have their own importance. While most of the time they are not preferred due to their high beams, they are highly efficient in certain places.

Essentially, if there is an instance in the event that needs the complete attention of all the members of your beloved audience, spotlights are your thing! During a wedding or a birthday celebration, cake cutting is the event that needs everyone’s attention and clarity of vision so they can click clear and glamorous pictures instead of dark and flash filled ones.

It is best to have the spotlight on top of you at such important times.

2.     Events Organized in Large Spaces

If an event has been set up in a very large place with audiences in thousands of numbers, spotlights are a must! For instance, a concert by your favorite music band is a good example. True, you are there to listen to them sing live. But you paid a small fortune to get the tickets. It would be a shame not to have a clear look at the faces of all the members of the band you love the most!

As an event organizer, you should hang these lights right above the stage. This way everyone in the crowd can get a good view of whatever’s happening on the stage.

3.     Events Including Ramps

Many concerts and live singing events are set on stages that are in the center of the studio.  They have ramps leading out in various directions among the audience.

Although the audiences standing near the ramps benefit from this. The faraway people still fail to catch a glimpse of their favorite band members despite the presence of ramps. Spotlights following them on the ramp can be a great solution to this problem.

Although spotlights are not very common, their importance for successful events cannot be undermined. Divinity Lighting & Audio/Visual Productions have a great team of professionals that will expertly hang spotlights over your wedding stage, dance floor or even your performance stage at reasonable rates!

So, contact us to organize the most talked about event for months to come!

Event staging just for Rock Stars

Event staging just for Rock Stars

Event staging just for Rock Stars… not so. There are high quality that take the pounding of live events and provide a stable foundation for your performers. We have invested in the best available to provide a smooth clean area that is rock solid for your performers. Our gear has been used by many national artists on tours and festivals. Don’t get stuck with an inferior stage, our equipment can go to any height needed and maintain a rock solid platform for your event.

It is our specialty. Whether you are planning a private party, a product launch, a festival or fashion show, or a major concert tour, no one does it better.

We plan and install staging installations of all sizes and configurations, featuring Wenger Vision Staging products. Wenger Vision Staging is flexible, sturdy and efficient to install. It is the gold standard in the staging industry and WPG provides it at a highly affordable price. Don’t settle for less

STAGING PRODUCTS LIST

  • Wenger Vision Staging
    • Solid
    • Clear
  • Wenger Versalite Staging & Risers
  • Safeway Systems Scaffold
  • Action Systems Scaffold

It takes a lot of different components to create a great event. In addition to high quality staging, structures and tents, VNS offers a full range of event support products and accessories. We own and maintain an impressive inventory of these products at our warehouse.

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Miss Jetset Event 2017

Dressed to Impress

Saturday October 7 was the 2nd annual Miss Jetset Crowning Event at JetSet Magazine’s hangar!

The hangar is located at the Scottsdale Air Park, which was a perfect venue for this event.

Our team was stationed at the hangar all week to make sure the event was 100% perfect when guests arrived. Our lighting team from Divinity Event Lighting produced an atmosphere that combined fun and luxury, therefore creating the perfect ambiance for our guests.

Guests flew in from all over the United States to attend the event! Everyone was dressed to the nines and rocked the red carpet. The night was filled with fun, dancing, and drinks. Our fabulous bar staff did another wonderful job at this event. We use Raise the Bar Bartending for all of our events, and they never to be anything less than outstanding.  In addition to the great drinks, the dessert served was amazing! Butta Cakes is a local bakery that makes bite-sized cream filled cakes that are delicious and easy to eat!

Around 10:00 PM, the 2017 Miss Jetset arrived to the party on her private Jet. Adaliz Martinez stepped out of the jet in a
gorgeous sequin gown that glimmered in the spotlight. Shortly after, she was crowned Miss Jetset 2017, was given a $50,000 prize, full page spread in the magazine, and is now on the cover for the next Jetset issue.

Overall, Miss Jetset 2017 was a HUGE success! We can’t wait to do more events at this awesome venue. It has the flexibility to turn into a nightclub at the flip of a switch, therefore, makes it ideal for any corporate parties, anniversaries, holiday parties, or galas!

For more information about the Jetset Magazine Hangar, please contact us at VNS 

Our Audio Visual Services will support any thing you throw at us

Our Audio Visual Services will support any thing you throw at us!

VNS Production teams are world class and can serve all your AV needs. Our Audio Visual Services will support any thing you throw at us for your Product Launch, National Convention, Corporate Events, Concerts, Social Events and Awards Show.Contact Venues of North Scottsdale to get started with your next exclusive Scottsdale Arizona event. 

As with all other aspects of event Production, we only use the best sound equipment. On the front lines and behind the scenes your show will be backed by industry leading audio equipment. Every single one of your attendees will capture the importance and clarity of the words you speak. After all when your name is call for that life changing award you want to hear it!

VNS offers everything from creative concepts to seamless execution, providing excellence in live event production with state of the art production equipment and the utmost professional team. Specialized in both indoor and outdoor live event production with over 200 shows a year nationally. Our comprehensive production services include audio visual production, lighting, mobile stages, LED walls, special effects, saddle span tents and full technical support. If planning, designing, or producing a live event, we are your team to help you execute and deliver excellence.

Presenting a powerful staging design, with just the right lighting colors and angles to enhance presenters and décor on stage. Will maximize the impact of your program. Our carefully designed lighting packages will illuminate your stage set, as well as your live and recorded video images on the screen, to deliver your message and captivate your audience.

We can provide our clients with an experience unparalleled by any other production company in the business. We offer the most client-centric approach when collaborating with your vision. Our goal is to leave a lasting impression.

 

5 No-Cost Ways to Energize Your General Sessions

5 No-Cost Ways to Energize Your General Sessions.Looking to maximize your impact at your conference’s general sessions? Here are five simple, no-cost ways to amp up the energy, professionalism, and theatricality.

1. Introductions: Leave the name for last
When introducing the next presenter—either by the disembodied announcer (a.k.a. the Voice of God or VOG) or the presenter currently on the stage—build, timing, and punch are key. Try leaving the name for last.

Let’s say you are on stage introducing Bob Smith. You say, “Ladies and gentlemen, please welcome Bob Smith, the chairman of the board for the Mechanical Contractor Coordinators of America, and the president and CEO of Armature Electrical Contractors of Western Sheboygan!” Well, Bob heads for the stage when he hears his name, so before you are even done with the title, he’s standing next to you. As a result, no walk-on music and no applause moment—or they’re truncated, at best.

Instead, try putting his name at the end: “Ladies and gentlemen, please welcome the chairman of the board for the Mechanical Contractor Coordinators of America, and the president and CEO of Armature Electrical Contractors of Western Sheboygan … Bob Smith!” This way, you now have the build up, the timing, and the punch needed to give Bob his theatrical entrance with music and applause.

2. Create Hidden Entrances
Speaking of theatrical entrances… Many general session stage designs do not allow presenters to enter the stage from an area the audience can’t see. Sure, sometimes your next presenter or award winner is in the audience by design. But when the opportunity allows, bring your presenters to the stage from backstage, and from a place that’s invisible to the audience.

Be particularly careful about the sightlines from the outer edges of the seating sections of your audience. Without the right baffling, they can see backstage, and this ruins all sense of theatricality and impact for them.

3. Adjust the Stage Shape
All too often we’re stuck using the stage decks supplied by the event venue. (Venue representatives like to call them “risers,” which is inaccurate but pervasive.) The decks are usually 6 feet by 8 feet and come in heights of 12, 18, and 24 inches. Some will go up to 32 inches tall. Here are some tips for stage setup:

• Always go as tall as possible. That may sound obvious, but far too many shows are presented on short stages, forcing the audience to strain to see.

• Vary the heights. A tiered stage allows for far more interesting looks, especially when large groups are on the stage. Your board of directors will look far more impressive standing on multiple heights in rows, than as a mob on one level. This is true for bands, choirs, and other performing ensembles as well.

• Play with the shape of your stage. Rectangles are not the only shape a stage can be. Even if you only have 6-foot-by-8-foot decks, you can still create triangles and “thrusts” (runways or extended stage elements that jut out into your audience).

4. Lectern: Move it or Lose it
Many call it a podium, but it’s actually a lectern, and, well … it’s in the way. While some presenters absolutely insist on having a lectern, if you can go without, do. A lectern puts a physical barrier between the presenter and his or her audience. It also plants your presenter in one spot for their entire presentation. Your audience wants to feel engaged, invited to join the speaker on his journey. A lectern inhibits that and creates a feeling that the audience is being lectured to.

There is a reason that the most successful online speaker series in history, TED Talks, never uses a lectern. But if you have to have one, here’s what to do:

• Don’t put the lectern front and center. This creates too much of a traditional classroom lecture feel. It’s also in the way for the next presenter who chooses not to use it. And it’s in the way for performers, so your stagehands have to interrupt the show to come and remove it.

Don’t attach a microphone. Let your presenters wear wireless lavaliere or headset microphones. That way your lectern can be moved far more quickly and without having to move and adjust cables. This also makes your camera shot at the lectern much cleaner.

5. Make Your Keynote Rehearse
Nothing derails a great show like a crew that doesn’t know what is about to happen. The first thing to go wrong will likely be whatever was least rehearsed.

Professional keynote speakers love to provide their graphics (PowerPoint or Keynote) decks at the last minute, show up unrehearsed, and tell the crew, “Oh, you’ll know where the slides go.” While professional show-callers and graphics operators can be masters of their crafts, I’ve yet to meet one who was psychic. Insist on having your speakers rehearse. They will balk at this, but you are paying them; they work for you.

Bonus Tip:
One final thought that will improve the flow of your keynoter’s presentation: Incorporate black slides to transition from graphics to camera.

If you have multiple screens or are using picture-in-picture elements on a wide screen, then you can show both graphics (slides) and IMag (the camera on the speaker) at the same time. But, 90 percent of the time, you will have two screens flanking the stage, both with the same image, either IMag, graphics, or videos. So, during the keynote speech, the crew has to decide when to have slides and when to go back to camera.

Of course, you can let the presenter control the slides by using a Perfect Cue system, keeping slides on the screens the whole time. But that can be boring for your audience if the same slide stays up for a long time. So, what do you do—go to camera? Yes. But invariably, half a second after the crew switches to IMag, the presenter moves on to his next slide, which means an abrupt and obvious switch right back to graphics.

The simple solution: tell your presenter to put in black slides for those spots in his presentation when he or she wants to tell the crew that it’s time to go back to camera. The crew sees the black and switches to IMag. To the audience, it looks like a simple transition. When the presenter is ready, he or she simply advances to the next slide. The crew backstage sees this on their screens and quickly switches the stage’s screens to show the slide. It’s seamless, effective, and easy.

In sum—when it comes to your general session’s live shows, not every decision needs to break the bank. These simple techniques will enhance your audience’s experience, streamline the show for your presenters, and maximize your show’s overall impact, at no additional cost to you or your organization.

Looking to maximize your impact at your conference’s general sessions? Here are five simple, no-cost ways to amp up the energy, professionalism, and theatricality.

Scott Babcock is senior event producer at PCI, a marketing agency specializing in audience engagement through strategy, video, event production, digital services, and design. He coordinates and oversees all audiovisual and multimedia technology for PCI’s major corporate and not-for-profit clients.

Going Green with Eco-friendly Lighting Design

Going Green with Eco-friendly Lighting Design
Going Green with Eco-friendly Lighting Design

Going Green with Eco-friendly Lighting Design. These days, the environment is no longer a mere afterthought. If anything, events are more and more being designed in a way that reduces their footprint. From compostable flatware to e-invitations, going green is a growing concern for all aspects of event production.

Lighting is often the place we look to first to conserve both at home and in the office, as seen by the push to CFL bulbs and now LED lighting. For years, parents ordered us to turn off lights as we leave a room, and now many rooms are confirmed to detect the absence of motion and turn lights off automatically. So, why not incorporate some of those values into your event design?

One of the best ways to save on energy throughout the event day is take advantage of natural light when possible. If the sun is shining during the day, consider conserving your lighting design for the evening. Not only will this conserve energy, but it may save a few pennies for the clients as well. Just be sure to have a backup plan in place should it be a cloudy day.

When the sun does go down, opt for candles and LED lights to light up the night. Both of these options can be eco-friendly, so they make great additions for covering a large event space. If the venue provides overhead lighting, consider asking venue management to dim it so that your greener options can shine all night long.

When shopping for candles

Look for candles that use soy, beeswax or palm oil as these wax types come from renewable sources versus the standard paraffin wax candle. Beeswax candles are especially great, as they release negative ions into the air when burned, which actively cleans the air. How’s that for giving back to the environment? In addition to wax types, wick materials are also important for a truly green event–cotton and wood are the cleanest.

In fact, if your client is really dedicated to the cause, consider renting wax luminaries, which can be melted down and recycled to be used once again as new luminaries.

On the other hand, LED lights are inherently green as they don’t burn through anything and actively minimize the energy needed. One of the advantages of LED lights is their versatility. From battery-operated candles to string lights to hanging lanterns. LED options are almost any color imaginable for any lighting design needs.

In addition to coming in multiple forms. LED lights can be either battery-operated or rechargeable. Both are reusable options. This means those candles that dress up your corporate client’s centerpieces will look just as stunning at next week’s wedding. The bonus is that they carry no fire risk. So you won’t have to worry about wax drippings on the linens!

We shouldn’t stop turning off lights when we leave a room. We also need to actively encourage greener options in the event industry. Whether it’s sustainable cuisine or some eco-friendly lighting options, every effort counts when it comes to reducing your environmental footprint.

Igal Sapir is the chief technology officer for 100 Candles.

A wholesale market for candles and LED lights. From weddings and birthdays to holiday parties and fundraisers.  100Candles.com has enjoyed celebrating life’s biggest moments along with their customers since 2002.

Avoid These Biggest Production Mistakes Planners Make

Avoid These Biggest Production Mistakes Planners Make. The June 30 #Eventprofs Happy Hour, “Ask Me Anything About Event Production,” showcased more than just today’s hottest AV and production trends. Led by Adrian Segar, participant-led-conferences advocate, author, and facilitator extraordinaire, and featuring Brandt Krueger (owner, Event Technology Consulting), Christopher DeArmond (managing director, Freedom Event Services), and professional conference moderator Glenn Thayer.  They also delved into some of the biggest mistakes they see planners make when it comes to AV and production.

Use technology for technology’s sake

“If you’re using an LED wall, you need to put thought into the content that you want to use it for, not just use an LED wall because it sounds cool,” Brandt said. Another example: A lot of planners jumped on apps because every article they read said they needed an app, without thinking about how it would make attendees’, staff members—everyone’s—life easier, he said. You have to start by asking what will we get out of that technology to make it worthwhile, be it revenue, getting data on attendees, messaging, or just to make the stage set beautiful.

And younger generations of planners, while they may be pretty tech savvy, may not be any better at this than their elders, they said. They look at event technology like the meeting is a Michael Bay movie—“It’s all about the explosions and the glitz and the CGI, not how it integrates and amplifies the message,” said Glenn.

“We always ask why they’re holding the meeting” before we talk about the technology, Chris said. “Then we design the AV to support that—everything is tailored to the [meeting’s] purpose.” Brandt added that he keeps on asking questions until he gets the information he needs to design effective AV for a meeting.

“Chris added, “There are no stupid questions except the one they didn’t ask. I always tell clients that.”

Audio Visual Equipment

Audio/Visual Production

Your production team makes your event. The latest technology needs professional expertise. Finally when your event goes live you want the best on your team. Our event production managers and on-site technicians will be there to make all the magic happen! From concept to creation, inspired end-to-end organization of the main event – seamlessly executed.

VNS will maximize the impact of your event using the latest technology from inception to completion. Your experience, built your way!

Non-Profit Gala FundraiserThe team has years of experience operating a full spectrum of event types.  With many different environments, from traditional hotel ballrooms and convention center environments to highway tunnels, open fields and urban streets. VNS has worked with Fortune 500 corporate clients, sports agencies, and private celebrities. We execute meetings and conferences, trade shows, national brand product launches, fashion shows, concerts. As well as non-profit gala fundraisers and exclusive private functions. We provide our clients with the most client-centric focused technical team of professionals who have seen it all.  Bringing this level of experience to your live event always delivers a lasting impression with your guests. Most noteworthy our team delivers in the following technical production areas:

  • Audio Solutions
  • Lighting Design
  • Video Projection/Mapping / LED Screens / I-Mag
  • Video Content Creation/Post Conversion
  • Staging
  • Rigging
  • Power Distribution
  • CAD and Room Layouts
  • PowerPoint / Keynote Production
  • Live Streaming

g or marketing needs. This is the same equipment TV stations use for HD newscasts.