Use of Technology for Better Event Hosting

Use of Technology for Better Event Hosting

Technology is now an essential thread of our social fabric and lifestyle. It has dribbled into everything that we do all day knowingly or instinctively. Corporate events or any event for that matter have also been imprinted with the omnipresence and pervasiveness of technology.

Planners and managers are in agreement that the use of technology has breathed new life into events. Now, people ask for the latest event technology trends while meeting planners and organizers. It has been noted that the integration of technology positively impacts events in many capacities.

  • It swells attendance
  • It increases engagement
  • It cuts down the cost.

Let’s have a look at some of the event technologies that are in vogue these days.

Projection Mapping for the Creation of Augmented Reality Experience

Projection mapping can turn around the ambiance of the entire venue for better. This ambiance detailing is done through multiple projectors that cast still and moving images to all the large facades in the venue to create an interactive 3D display.

Projection mapping is also budget-friendly. So, you don’t have to think too much about cost management.  For instance, simple projected mapping on a hangar ceiling can transform the venue into a futuristic dome. You can also use projection mapping along with music to make it a part of interactive entertainment.

Digital and diode lighting controlled through computers can also add to the ultramodern visual ambiance that you are trying to create with projection mapping.

Social Media Walls for Better Engagement

This is an event technology trend that has been around for a while and not going anywhere anytime soon. Put a social media wall throw multiple screens on display with an event hashtag. Post all the posts and pictures with your event hashtag from across different social media platforms to these digital walls. This event tech trend has many upsides.

  • The activity surrounding it generates organic real-time excitement and engagement.
  • Guests at the event become your brand marketer.

Facilitate the Use of Smartphone

People will use their smartphones no matter how interesting your event lineup is. So, start banking on this new-age human instinct.  To begin with, provide free internet. Secondly, go online with your program timeline, handout, menu, and any other itinerary. People will find it easy to look at concurrent event details through their phones and tablets.

Put on a VR Show

If your event entails a short guest list, then you can also think of putting on a VR show. VR is a trending event technology that ensures maximum attendance. You can also use it for some subtle branding.

Live Stream Your Event

If your event consists of music or any other performing art display, then you should make the most of it.  Live stream theses performances to gather a virtual audience for your event. At no cost, you can fetch a good number of eyeballs for your event.

Scottsdale Private Event Venues provides event hosting, catering, and entertainment as per the needs of your preferred theme. The company can also incorporate the latest technology trends in your events to spice things up.

 

 

The Importance of Professional Catering in Event Planning

The Importance of Professional Catering in Event Planning

Event planning management is never a mean task. One has to take care of a lot of details to ensure a successful event night. From curating guest lists to venue selection and settling on the entertainment activities, hosts get so engrossed in planning things that they leave catering for the last.

It’s a mistake to put food and beverage details of the event on the back burner. Catering and event planning go hand in hand. You can’t pull off a successful event without professional catering. There are several elements that highlight the importance of catering for organizing a successful event.

It Will Be the Most Memorable Part of the Night

Believe it or not, people remember the food and overall catering services better than any other activity of an event. How good is the food and how it is served—these are the things that linger in guests’ memory for quite some time.

In other words, good catering can help you in projecting the right and pleasing impression of your organization to the employees, prospective, and existing clients. There is a simple formula to ensure that catering at an event remains remarkable: the food should taste good and it should be in adequate quantities.

After all, happiness and festivity is the premise of every event. And what’s better than good food to make people happy?

Catering Is Directly Linked to Health

Focusing on catering for any event is also essential because it is directly linked to you and your guests’ health. You don’t want to hear about some folks getting food poisoned at the event night. Apart from registering as a bad memory for affected guests, it will also put you in an awful state of mind.

For that matter, make sure that you only get quotes from those caterers that have a well-built reputation in the market. You might have to pay some extra to hire services that fully comply with cuisine hygiene requirements. But believe us, the cost of good catering that ensures the wellbeing of your guests is worth it.

Catering and Decoration

Event catering is more than just putting the food on a platter. A whole lot of decoration and arrangement goes with it, and only professionals can rightly do it. Food decoration just adds up to the overall visual appeal of the venue. Bars festooned with exotic dishes in a unique style treat more than just taste buds.

Catering Ensures Hassle-Free Buffet

Professional caterers make sure that the food and drinks they are putting up are in accordance with the headcount. Similarly, they make an effective supply chain in the venue so that no item from the menu faces shortage even for a second. This provision is really important to make the event buffet free of wrestling and hassle.

Scottsdale Private Event Venues provides services of several catering contractors along with its event management services. Make sure you get professional caterers on board to make your event a success.

 

Important Tips for Hiring the Best Catering Service for Any Event

Essential Tips for Hiring the Best Catering Services

When it comes to organizing an event, there are many significant things to consider. One of them includes the catering service.

Good food is something all guests look forward to when attending any event. Therefore, it is imperative for you to take the necessary measures to ensure that you have hired the best of the best catering service.

Here we have assembled some great tips that you can follow to hire an amazing catering business.

 

  • Ask for Recommendations or Check Out the Website

 

If you have little to no experience in planning an event, this is something you should definitely do.

Ask your family, friends or colleagues for catering service suggestions. You can also check online reviews to weed out unsatisfactory caterers. If possible, try to personally contact the reviewer and ask about the catering service in detail. This can make it easy for you to narrow down your list of catering services and help you to choose the right one.

 

  • Provide Tastings

 

No matter how perfect the food pictures and their descriptions are, your safe bet is always to ask your potential caterer to provide tastings of their food.

If the caterer is not willing to provide tasting, avoid taking the risk and consider other caterers who are willing to conduct a food-tasting session before the event. This way, you will be able to figure out if the food has lived up to your expectations or not. Trust us, going through the tasting session beforehand can save you from a lot of disappointment and embarrassment in the near future. This will also be a great chance for you to meet the chef himself and squeeze out all the necessary information from him related to the preparation, presentation, and customization of the food.

 

  • Flexibility

 

There are many catering services that are willing to customize the menu according to their customers’ wishes.

The caterers will consider changing the menu taking into account your specific dietary, budget, and taste. For instance, if you are a vegetarian, the caterer will make sure that the menu is comprised of all the veggie-based dishes. So, whenever you get in touch with a catering service, do ask them if they assist special menu requirements.

 

  • Staff Availability

 

Before you sign any contract, make sure that you pick the catering company that has a staff required to fully service your important event.

The amount of staff will largely depend on the nature of your event. If it’s a big event, comprising of many guests, make sure that the staff has a good amount of well-experienced workers who can easily cater to the needs of your guests. Discuss your plans with the head of the caterer and let him know what your expectations really are.

Venues of North Scottsdale offers an impeccable catering service that features simple and sophisticated menus and presentation. So, book them today to make your next event a hearty one!

Entertainment for Corporate Events

4 Entertainment Ideas for Your Corporate Events

Corporate events tend to get dull halfway through. They begin with a bang as all the guests arrive and are introduced.

They also end well with the open bar and the amazing catering. But the middle of the event becomes dull when a business review is carried out and only a few people are awarded medals and certificates for their performances.

The rest of the guests tend to tune out until dinner is announced. Corporate entertainment makes sure your guests are with you throughout the event.

Let’s have a look at some of the types of entertainment you must hire for your corporate event to make the whole of it quite memorable.

 

  • Stand Up Comedians

 

They are one of the most favorable candidates for entertainment at corporate events. Stand up comedians can do wonders with a script. All you have to do is give them a little background about some of the senior management and they can make the toughest of them laugh.

Most corporate events are set up for business reviews. These can be a little tense for some of the members present. Bringing in a comedian will bring everyone’s smiles back!

 

  • Concerts by Famous Bands

 

Another well-appreciated form of entertainment for corporate events is a concert by a renowned band. Add rock, metallic or jazz, whatever you know your audiences will enjoy the most. A live band will get them all on their feet and on the dance floor. You can also let your guests make requests for their favorite songs. A photo session with the famous band will be cherry on top!

 

  • Dueling Piano Shows

 

This is a very classy and interactive form of entertainment for your guests. Two performers will be playing the songs that your audiences will choose, on their pianos. They will also be singing along the songs.

In fact, even the audiences are allowed to sing along their favorite lines. This interactive show will be a treat for everyone whether they were attending the event with friends or all by themselves.

 

  • Dance Teams

 

A dance team performing on some of the famous tunes out there is also a great choice for your event. If you know that most of your audiences will be seated during the performances then this is perfect for you. You can request group dances, couple dances or even solo dances with props.

You will have unlimited options with a dance performance. If your company promotes a product specific to a particular culture, then you can also add cultural dances to the performance. It will add value to your event!

Entertainment at official events becomes a matter of choice and you have to pick options that keep the senior management and all the employees happy. Venues of Scottsdale can hire entertainment for your event if you are having your event at their private venues. We will find the perfect match for your event and make sure you and your guests have a wonderful time.

Miss Jetset Event 2017

Dressed to Impress

Saturday October 7 was the 2nd annual Miss Jetset Crowning Event at JetSet Magazine’s hangar!

The hangar is located at the Scottsdale Air Park, which was a perfect venue for this event.

Our team was stationed at the hangar all week to make sure the event was 100% perfect when guests arrived. Our lighting team from Divinity Event Lighting produced an atmosphere that combined fun and luxury, therefore creating the perfect ambiance for our guests.

Guests flew in from all over the United States to attend the event! Everyone was dressed to the nines and rocked the red carpet. The night was filled with fun, dancing, and drinks. Our fabulous bar staff did another wonderful job at this event. We use Raise the Bar Bartending for all of our events, and they never to be anything less than outstanding.  In addition to the great drinks, the dessert served was amazing! Butta Cakes is a local bakery that makes bite-sized cream filled cakes that are delicious and easy to eat!

Around 10:00 PM, the 2017 Miss Jetset arrived to the party on her private Jet. Adaliz Martinez stepped out of the jet in a
gorgeous sequin gown that glimmered in the spotlight. Shortly after, she was crowned Miss Jetset 2017, was given a $50,000 prize, full page spread in the magazine, and is now on the cover for the next Jetset issue.

Overall, Miss Jetset 2017 was a HUGE success! We can’t wait to do more events at this awesome venue. It has the flexibility to turn into a nightclub at the flip of a switch, therefore, makes it ideal for any corporate parties, anniversaries, holiday parties, or galas!

For more information about the Jetset Magazine Hangar, please contact us at VNS 

The Benefits Of Picking A Full-Service Event Venue

The Benefits Of Picking A Full-Service Event Venue

The first word (and, perhaps, feeling) that comes to mind for the majority of people when planning an corporate event is stress. It can be mind boggling to come up with the food, beverage, entertainment, design, marketing, and, of course, most glaringly, the event venue that will set the perfect tone and environment for the occasion.

To plan and implement a successful event—whether it’s informal or grand, whether it’s a corporate event, anniversary, or even a simple birthday party—can be a massive and overwhelming undertaking. It is more than conceivable to rack up what seems like an endless list of tasks leading up to the event. Fortunately, there’s an simpler way to throw an event that is more hands-off in the planning arena and, consequently, more enjoyable once the special day arrives. Lets get into the benefits of picking a full-service event venue!

Positives of booking full-service

The solution to stress-free planning is to book with a full-service event venue. Whatever does this mean, exactly? A full-service event venue offers a collection of services to make event design and production seamless—and much less stressful. From food and valet to drinks and design, a full-service venue has got clients covered. Venues of North Scottsdale is a full-service venue, with a myriad of possibilities to throw the event of your dreams.

Starting with the events themselves.  Our venues host every type of gathering imaginable. Private events, corporate events, brand launches, black tie galas, weddings, and more. Our spaces range from 3500 square feet of configurable space to 35,000. Expertly equipped to host intimate parties as well as larger corporate functions with room for 2,000 guests. The customizable space accommodates gatherings during every season. In any weather, so hosts can feel at ease knowing their event is on, rain or shine.

Does Alcohol Drinking Mix Safely With Work Events

Tips for Employers about Alcohol at Company Events

Does Alcohol Drinking Mix Safely With Work Events. If so, you’ve probably spent time thinking about whether this is a good practice. You want your employees to enjoy their work related events and parties, but you also want to keep your employees safe.

You need to minimize the legal liability of your organization yet not let legal worries dictate your relationship with your employees.

The Wall Street Journal recently cited a survey that found 38% of adults called had attended holiday parties at which alcohol was not served. More business events serve alcohol, however, with the alcohol provided by the business.

According to a SHRM survey, because of the improving economic climate nationally, more employers are holding office parties and more of them are serving alcohol. Here’s how an individual employee can decide whether to drink or not at business events.

Tips for Employers about Providing Alcohol

Whether your event is a company milestone or birthday, an employee’s retirement party, or a holiday event, use these tips to plan an alcohol safe event.

  • Talk about your company culture with employees emphasizing that drinking to excess is unacceptable during company events. Include alcohol usage guidance in your company code of conduct.
  • In my book, it is never okay to drink alcohol during a job interview. Drinking at lunch should be discouraged. And, I would drink with a client, only if the client was drinking, and my limit in a client or customer meeting is one glass of wine.
  • Always serve food, such as appetizers, from the start of the event so employees are not drinking on an empty stomach.
  • Offer a variety of interesting, non-alcoholic beverages, to remove the emphasis from alcohol.
  • Never make drinking, or eating, for that matter, the main focus of any event. Always make entertainment, speeches, presentations, company logo items to purchase with points earned, games, dancing and / or activities for employees to participate in, the main focus of company team building events.

 MORE

  • Consider serving just beer and wine, no liquor. Avoid serving drinks such as punch that limit an employee’s ability to assess how much alcohol they are drinking.
  • Limit the number of drinks the company provides by using drink tickets. Or another informal method of tracking the amount of alcohol served.
  • Limit the number of hours that the bar is open. Close the bar during dinner and at a reasonable time to signal the drawing to a close and ending of the event.
  • Use trained bartenders to serve alcohol; never allow employees to serve coworkers. Never provide a help-yourself beverage bar that includes alcohol.
  • Make sure your bartenders are clear that they are not to serve alcohol to any person who appears to be inebriated.
  • Pay for the event, the food, non-alcoholic drinks, and entertainment, but provide a cash bar for employees.
  • Nix alcohol except beer and wine at company events that include children.
  • Provide a late night snack buffet before employees hit the road to end a company event. It doesn’t have to be elaborate: tacos, sloppy joes, hot dogs, popcorn, cold cuts, cheese and crackers. Coffee and soft drinks provide a focus other than alcoholic beverages.
  • Recruit your managers and event planning committee members, in advance. To keep their eyes open for employees who may be overindulging. Offer the employee a ride home, call a cab, or make certain that a designated non-drinking driver takes the wheel.
  • Pay for cabs to sit outside your event in case an employee decides he or she cannot drive safely.
  • Take a look at your company insurances to determine whether you have the appropriate coverage.

You may also want to consider asking employees to review and sign a document that provides company alcoholic beverage guidelines. And that informs employees they are liable for their behavior at company sponsored events.

Alcohol can be a festive addition to a company event. Company culture and customs, appropriate planning, and observation at the event will ensure that employees live to work another day. At company events, as in your workplace, employee safety is your paramount concern.

More: Make No Excuses.

Venues of North Scottsdale

Venues of North Scottsdale

Venues North Scottsdale maintains a heavy calendar of events and produces every type of event possible. From the traditional hotel ballroom and convention center environments to highway tunnels, open fields, and urban streets. We have many testimonials in all categories for our innovative and globally spectacular productions.
Providing our clients with an experience unparalleled by any other production company in the business. First of all our group offers the most client-centric approach when collaborating with your vision.  Our goal is to leave a lasting impression.

Additionally, with our full line of Audio Visual Equipment, including HD Video, Sound, Staging, and Lighting services, we use the latest technology to make your event shine! Audio Equipment being heard crisply and succinctly is key to any event you are planning. Our expertly engineered audio reinforcement packages custom designed for your event in your venue for your size audience and room layout. We use pro audio and staging to construct the foundation of a world-class experience. After adding lighting and LCD displays and sound systems, your audience is left with a jaw-dropping production experience.

They know their business inside and out!

Furthermore “Venues of North Scottsdale’s team is one of the most high-energy, bright, competent groups I’ve had the pleasure of working within this industry. In addition, they know their business inside and out and are a delight to work with. Our team has the ability to take full responsibility for a project and really get things done. Knowing when key decisions should be brought back to the client is what we do.

I appreciate having someone with their knowledge and expertise in my court during the planning times. Therefore I would recommend Venues of North Scottsdale wholeheartedly to others who are planning events and meetings. They are top notch.”

3 Things Planners Need to Know About Food Allergies

3 Things Planners Need to Know About Food Allergies. Unless you have your own food allergies, or have a loved one who has, it can be difficult to understand why there are so many demands around food today. Without getting too scientific, I’d like to share a bit about what it means for your attendees who live with food allergies—and how you can support every attendee’s health during your event.

What does it mean to have food allergies or sensitivities?

Food allergies and sensitivities range in severity. While some attendees just feel better when they avoid certain foods, there will be others who have life-threatening allergies. An obvious choice for meeting planners is to avoid serving foods that would cause a life-threatening situation during the event. But what about those who aren’t allergic, but whose systems are compromised by the types of food they’re offered, leaving them feeling bloated, headachy, or lethargic?

If you want to fully support your attendees’ health. And ensure they have an exceptional meeting experience, you’ll want to offer food that supports each and every person regardless of the extent of their sensitivity or allergy. One way is to avoid foods that are high in sugar or highly processed. Also, incorporate fresh, whole foods as often as possible, and select gluten-free whole grains for meals.

How is it possible to be respectful of allergies when there are so many to consider?

Get everyone moving in the right direction from the start. Ask your attendees what their allergies/sensitivities are when they register. Once you have their data, take proactive measures. Team with the executive chef to discuss options that will avoid the top two or three allergens. Then serve the greater population. Provide cards to the attendees with allergies so they may place the card on the table for the server to see. The server will then know, without any conversation, that the attendee is in need of an allergen-free meal.

Owner and Speaker, Essential Health and Wellness

5 No-Cost Ways to Energize Your General Sessions

5 No-Cost Ways to Energize Your General Sessions.Looking to maximize your impact at your conference’s general sessions? Here are five simple, no-cost ways to amp up the energy, professionalism, and theatricality.

1. Introductions: Leave the name for last
When introducing the next presenter—either by the disembodied announcer (a.k.a. the Voice of God or VOG) or the presenter currently on the stage—build, timing, and punch are key. Try leaving the name for last.

Let’s say you are on stage introducing Bob Smith. You say, “Ladies and gentlemen, please welcome Bob Smith, the chairman of the board for the Mechanical Contractor Coordinators of America, and the president and CEO of Armature Electrical Contractors of Western Sheboygan!” Well, Bob heads for the stage when he hears his name, so before you are even done with the title, he’s standing next to you. As a result, no walk-on music and no applause moment—or they’re truncated, at best.

Instead, try putting his name at the end: “Ladies and gentlemen, please welcome the chairman of the board for the Mechanical Contractor Coordinators of America, and the president and CEO of Armature Electrical Contractors of Western Sheboygan … Bob Smith!” This way, you now have the build up, the timing, and the punch needed to give Bob his theatrical entrance with music and applause.

2. Create Hidden Entrances
Speaking of theatrical entrances… Many general session stage designs do not allow presenters to enter the stage from an area the audience can’t see. Sure, sometimes your next presenter or award winner is in the audience by design. But when the opportunity allows, bring your presenters to the stage from backstage, and from a place that’s invisible to the audience.

Be particularly careful about the sightlines from the outer edges of the seating sections of your audience. Without the right baffling, they can see backstage, and this ruins all sense of theatricality and impact for them.

3. Adjust the Stage Shape
All too often we’re stuck using the stage decks supplied by the event venue. (Venue representatives like to call them “risers,” which is inaccurate but pervasive.) The decks are usually 6 feet by 8 feet and come in heights of 12, 18, and 24 inches. Some will go up to 32 inches tall. Here are some tips for stage setup:

• Always go as tall as possible. That may sound obvious, but far too many shows are presented on short stages, forcing the audience to strain to see.

• Vary the heights. A tiered stage allows for far more interesting looks, especially when large groups are on the stage. Your board of directors will look far more impressive standing on multiple heights in rows, than as a mob on one level. This is true for bands, choirs, and other performing ensembles as well.

• Play with the shape of your stage. Rectangles are not the only shape a stage can be. Even if you only have 6-foot-by-8-foot decks, you can still create triangles and “thrusts” (runways or extended stage elements that jut out into your audience).

4. Lectern: Move it or Lose it
Many call it a podium, but it’s actually a lectern, and, well … it’s in the way. While some presenters absolutely insist on having a lectern, if you can go without, do. A lectern puts a physical barrier between the presenter and his or her audience. It also plants your presenter in one spot for their entire presentation. Your audience wants to feel engaged, invited to join the speaker on his journey. A lectern inhibits that and creates a feeling that the audience is being lectured to.

There is a reason that the most successful online speaker series in history, TED Talks, never uses a lectern. But if you have to have one, here’s what to do:

• Don’t put the lectern front and center. This creates too much of a traditional classroom lecture feel. It’s also in the way for the next presenter who chooses not to use it. And it’s in the way for performers, so your stagehands have to interrupt the show to come and remove it.

Don’t attach a microphone. Let your presenters wear wireless lavaliere or headset microphones. That way your lectern can be moved far more quickly and without having to move and adjust cables. This also makes your camera shot at the lectern much cleaner.

5. Make Your Keynote Rehearse
Nothing derails a great show like a crew that doesn’t know what is about to happen. The first thing to go wrong will likely be whatever was least rehearsed.

Professional keynote speakers love to provide their graphics (PowerPoint or Keynote) decks at the last minute, show up unrehearsed, and tell the crew, “Oh, you’ll know where the slides go.” While professional show-callers and graphics operators can be masters of their crafts, I’ve yet to meet one who was psychic. Insist on having your speakers rehearse. They will balk at this, but you are paying them; they work for you.

Bonus Tip:
One final thought that will improve the flow of your keynoter’s presentation: Incorporate black slides to transition from graphics to camera.

If you have multiple screens or are using picture-in-picture elements on a wide screen, then you can show both graphics (slides) and IMag (the camera on the speaker) at the same time. But, 90 percent of the time, you will have two screens flanking the stage, both with the same image, either IMag, graphics, or videos. So, during the keynote speech, the crew has to decide when to have slides and when to go back to camera.

Of course, you can let the presenter control the slides by using a Perfect Cue system, keeping slides on the screens the whole time. But that can be boring for your audience if the same slide stays up for a long time. So, what do you do—go to camera? Yes. But invariably, half a second after the crew switches to IMag, the presenter moves on to his next slide, which means an abrupt and obvious switch right back to graphics.

The simple solution: tell your presenter to put in black slides for those spots in his presentation when he or she wants to tell the crew that it’s time to go back to camera. The crew sees the black and switches to IMag. To the audience, it looks like a simple transition. When the presenter is ready, he or she simply advances to the next slide. The crew backstage sees this on their screens and quickly switches the stage’s screens to show the slide. It’s seamless, effective, and easy.

In sum—when it comes to your general session’s live shows, not every decision needs to break the bank. These simple techniques will enhance your audience’s experience, streamline the show for your presenters, and maximize your show’s overall impact, at no additional cost to you or your organization.

Looking to maximize your impact at your conference’s general sessions? Here are five simple, no-cost ways to amp up the energy, professionalism, and theatricality.

Scott Babcock is senior event producer at PCI, a marketing agency specializing in audience engagement through strategy, video, event production, digital services, and design. He coordinates and oversees all audiovisual and multimedia technology for PCI’s major corporate and not-for-profit clients.