All You Need to Know About Quinceañera

All You Need to Know About Quinceañera

Quinceañera, quinceaños, or quince años is a centuries-old tradition of celebrating a girl’s transition to womanhood on her 15th birthday. The word “Quinceañera” literally means 15 years. This tradition has its roots in Latin America and the Caribbean but now it is also celebrated in the US and beyond. The event traditionally revolves around the social, religious, and familial values and their importance in the life of a young woman.

If you are also planning to uniquely celebrate the 15th birthday of any young girl in your family, then read on because we are going to discuss some essential elements of Quinceañera celebrations.

Quinceañera Invitation

Since Quinceañera is a traditional event of celebrating the life of a young girl, therefore try to design the invitations accordingly. When online invitations have become a way forward, we recommend you to go for the same old card invitations and drape them with Latin aesthetics. By keeping the tradition alive in the invites, you can set the right mood for the awaiting event.

Religious Ceremony

As mentioned earlier, Quinceañera celebrations feature religious zest as well. Therefore, a regular Quinceañera event usually starts with a short and sweet religious ceremony where a priest and family bless the girl and remind her of her responsibilities towards her religion and community as an upright grown woman.

Reception

After the religious ceremony, the Quinceañera presents herself to the guests. This is followed by the waltz; this is supposed to be her first dance in public. Afterward, guests toast to the healthy and prospering life of the young girl.

Dinner and Entertainment

Like any other social event, a Quinceañera is incomplete without dinner and a bit of music and entertainment. Try to book a venue that also offers catering and music arrangement. Getting all these things done from the same contractor will cut down your work in half.

Presentation of Damas and Chambelanes

It is one of the most striking elements of Quinceañera celebrations and exclusive to only this event. Damas and Chambelanes are actually the 14 couples chosen from the friends and family of the girl. Each couple signifies one year of the girl’s life. The Quinceañera comes on stage with her Damas and Chambelanes amid the heavy applause of guests. This moment is definitely one of the highlights of the event.

The Last Doll and Change of Shoes

These are two symbolic rituals that happen usually towards the end of the event. In the “The Last Doll”, the Quinceañera gives her doll to a younger girl, thus illustrating the end of childhood.  Similarly, the change of shoes indicates that the girl is ready to take her role in society and the community as a grown woman.

If you are looking for a Quinceañera venue that can also take care of catering, music, and other event proceedings, then SPEV is the answer. The venue does exclusive bookings for Quinceañera events so rest assured, the splendid 15th birthday of your young girl will become a sweet lifetime memory of hers.

The Evolution of Corporate Events

Corporate Events Are Evolving

With all the technological advancements, everything related to businesses including corporate events has evolved as well. Modern technology has made it easier for businesses to plan and manage corporate events while revealing how these events could be better translated into profits and growth.

From small-scale employee appreciation events to large-scale trade shows and conferences, corporate events have become a mandatory part of the marketing strategy of several corporations.

In fact, a recent survey conducted by HBR (Harvard Business Review) with 700 business executives revealed that 93% of the executives stress on hosting corporate events and this included 57% who give this a high priority. A large majority (85%) of the respondents also confirmed that their organizations prefer and prioritize sponsoring events.

With that said, the marketers today, especially those working for the corporate sector or as corporate event planners, are under a lot of pressure to bring value to the businesses through these events. And this pressure is only increasing every day!

However, this was all the more difficult until recently when there was no trusted and efficient way of tracking event activities of a certain scale. Today’s generation, on the other hand, has event marketing software that can be used to track the value of corporate and other events. With these, even the degree to which these events become profitable for corporations can be gauged.

Since the introduction of it, the event industry has evolved rapidly and has come a long way. And while corporate events are evolving for a number of reasons, the credit for major improvements belongs to technological advancements.

The Impact of Technology

Everyone in today’s age is aware of the explicit use of technology and how everything in this world has become easier, integrated, and systemized because of the technological influence. Likewise, those organizing corporate events are no stranger to this truth.

 

So, how is technology actually influencing the events industry? Well, for the most part, it is our smartphones that have brought the revolution!

From Papers to Mobile

If we travel back a decade and look at how corporate events used to be then, we can easily picture all the manual arrangements and overt use of paper. There used to be printed invitations that were sent through the mail and the attendees’ utilized paper pads to note things down. Likewise, the organizers used paper-based activities to develop the audiences’ interest and make meetings and conferences interactive. But that’s not the case anymore!

Today, event invites are sent via emails and all the other tasks have gone from being paper-based to screen-based. Those engaged in event organization utilize applications, software, and online platforms to make corporate events interactive and engaging. And this is done to achieve the following:

  • Make an impression
  • Improve audience engagement
  • Environment-friendliness (by not utilizing paper)
  • Easy organization and management

 

In a nutshell, corporate events are evolving with every passing moment, and all that the latest technology is actually doing is introducing easy solutions to problems that create unimaginable stress-full experiences for both the corporate event organizers and the attendees.

Looking for someone who can help you pull off a successful event while using all the latest technologies and bring you maximum returns? Connect with the team at Scottsdale Corporate Events today!

 

Tips to Trim Down Food Waste at Your Upcoming Corporate Event

Food is what brings events to life. It is a notable attraction in corporate catered events. However, what is saddening is a lot of food that remains uneaten in these events ends up in the landfill.

As per the U.S. Environmental Protection Agency, food happens to be the largest contributor to the disposal system as compared to other forms of municipal solid waste. What is even more dreadful is that the same ‘clean’ food ends up releasing methane—a strong greenhouse gas.

If you think there is a lot of food waste at your corporate events, here are a few steps you can follow to reduce it in your upcoming corporate event.

 

  • Plan In Advance

 

When organizing a corporate catered event, put food waste reduction as your first priority since the very beginning. Start from finding organizations that will collect leftover food to distribute amongst the poor or homeless in your area. The most common mistake people make is putting first things last, such as food waste reduction. This is not something you can do at the eleventh hour. It will take you time to find a leftover collection organization and things like availability will have to be considered. So, it is best to plan ahead of the event.

Another thing you should understand is the importance of the Bill Emerson Good Samaritan Food Donation Act. The law was passed in the United States in 1996, and it protects organizations and individuals who donate food from facing legal consequences if any of the donated food items turn out bad or harm anyone.

If you can, communicate with the attendees prior to the event regarding food waste reduction. Send out a reminder email a day before the event in which you ask the attendees to confirm their availability in order to reduce food waste.

 

  • Be Watchful

 

Research has shown that an average person eats no more than 1 pound of food in every meal. Often, food caterers will con you by setting a target of 3 pounds per person to earn more, especially in buffet setups. Make sure you choose reliable caterers and do necessary calculations before things are finalized. Go for well-reputed corporate caterers, such as Artisan by Santa Barbara Catering, Atlasta Catering & Event Concepts, Creations In Cuisine or Levi Catering (Kosher or Non).

 

  • Be Imaginative

 

Use shrewd tactics to prevent food waste. For example, you should use reusable crockery over paper/plastic dishes that are disposable. This will keep the guests from throwing away leftovers and using fresh plates to fill up without there being a need.

You can also install a hydration station or present tap-water pitchers instead of plastic bottles to prevent both water waste and environmental damage.

 

  • Be Cooperative

 

Most people think it is solely the caterer’s responsibility to manage everything, so they don’t pay heed to or discuss important things when they should rather be very cooperative and well-informed. Things like food quality and quantity should be discussed with the event planners or caterers you choose.

You should also communicate with both your guests and the caterers to reduce food waste. The caterer should be informed of the number of guests so that the perfect amount of food is served. If possible, talk about the importance of food waste reduction before it is time to serve.  Learn more about SPEV’s Catering options.

After all, it only takes a little amount of food to save a life; so, why not?

Important Tips for Hiring the Best Catering Service for Any Event

Essential Tips for Hiring the Best Catering Services

When it comes to organizing an event, there are many significant things to consider. One of them includes the catering service.

Good food is something all guests look forward to when attending any event. Therefore, it is imperative for you to take the necessary measures to ensure that you have hired the best of the best catering service.

Here we have assembled some great tips that you can follow to hire an amazing catering business.

 

  • Ask for Recommendations or Check Out the Website

 

If you have little to no experience in planning an event, this is something you should definitely do.

Ask your family, friends or colleagues for catering service suggestions. You can also check online reviews to weed out unsatisfactory caterers. If possible, try to personally contact the reviewer and ask about the catering service in detail. This can make it easy for you to narrow down your list of catering services and help you to choose the right one.

 

  • Provide Tastings

 

No matter how perfect the food pictures and their descriptions are, your safe bet is always to ask your potential caterer to provide tastings of their food.

If the caterer is not willing to provide tasting, avoid taking the risk and consider other caterers who are willing to conduct a food-tasting session before the event. This way, you will be able to figure out if the food has lived up to your expectations or not. Trust us, going through the tasting session beforehand can save you from a lot of disappointment and embarrassment in the near future. This will also be a great chance for you to meet the chef himself and squeeze out all the necessary information from him related to the preparation, presentation, and customization of the food.

 

  • Flexibility

 

There are many catering services that are willing to customize the menu according to their customers’ wishes.

The caterers will consider changing the menu taking into account your specific dietary, budget, and taste. For instance, if you are a vegetarian, the caterer will make sure that the menu is comprised of all the veggie-based dishes. So, whenever you get in touch with a catering service, do ask them if they assist special menu requirements.

 

  • Staff Availability

 

Before you sign any contract, make sure that you pick the catering company that has a staff required to fully service your important event.

The amount of staff will largely depend on the nature of your event. If it’s a big event, comprising of many guests, make sure that the staff has a good amount of well-experienced workers who can easily cater to the needs of your guests. Discuss your plans with the head of the caterer and let him know what your expectations really are.

Venues of North Scottsdale offers an impeccable catering service that features simple and sophisticated menus and presentation. So, book them today to make your next event a hearty one!

How to Choose the Menu for Your Corporate Event

Meet the Catering Needs of Your Corporate Event Diligently

One major reason why corporate events are organized is for appreciating the company’s employees.

Time and again these events have proven they play a key role in motivating employees. Recognition is always welcomed by everyone. These events do just that for the employees that serve as a valuable asset to a company. A lot of thought is given into such events especially for their catering as food becomes the center of attention in any event.

Let’s have a look at how you can meet the catering needs of your corporate event diligently.

 

  • Keep the Numbers in Mind

 

When planning for catering, you first need to consider the number of guests you will be having. Just think of the embarrassment you’d have to face if you run out of food while certain guests remain unattended. If a large number of people will be gathered then try to avoid using finger food and snacks as the main course. Keep them separately for starters.

 

  • Remember the Designations

 

Make sure a few items are according to the preference of the senior management. Before sending an approved list to the caterers, get it through the eyes of the senior management for approval. Also, add a note to let them know they can make additions to the list. The CEOs and COOs of your companies will surely love this idea.

 

  • Plan a Seasonal Catering

 

Bring in all the seasonal specialties. Choose your menu according to the seasonal favorites. Your guests will love the fresh meals prepared only for them.

 

  • Keep in Mind the Type of Audience

 

While planning the catering, remember a few things. Whether the employees being invited will enjoy snacks more or would they be more interested in traditional dishes? If a group of seniors in being invited for a conference then traditional dishes will certainly take preference over snacks.

If your guest list is going to comprise the younger lot then make sure burgers and pizzas are a definite part of the menu.

 

  • Choose from Seated Dining or Buffet

 

The type of menu you choose will also determine if a buffet would be convenient or seated dining would be preferred much more.

As you can see there’s quite a lot that on just the catering needs of the corporate event alone! It is safe to say it is not an easy task. You need to be very careful with the choices you make in terms of planning a menu as people on the company’s highest designations are going to be attending the event. A good menu is a great impression. If you don’t know how to make these choices on your own, you can always take professional help. Venues in North Scottsdale provide catering services for corporate events. Just give them the number of attendees and they will bring an amazing cuisine to the table, including seasonal favorites.

Entertainment for Corporate Events

4 Entertainment Ideas for Your Corporate Events

Corporate events tend to get dull halfway through. They begin with a bang as all the guests arrive and are introduced.

They also end well with the open bar and the amazing catering. But the middle of the event becomes dull when a business review is carried out and only a few people are awarded medals and certificates for their performances.

The rest of the guests tend to tune out until dinner is announced. Corporate entertainment makes sure your guests are with you throughout the event.

Let’s have a look at some of the types of entertainment you must hire for your corporate event to make the whole of it quite memorable.

 

  • Stand Up Comedians

 

They are one of the most favorable candidates for entertainment at corporate events. Stand up comedians can do wonders with a script. All you have to do is give them a little background about some of the senior management and they can make the toughest of them laugh.

Most corporate events are set up for business reviews. These can be a little tense for some of the members present. Bringing in a comedian will bring everyone’s smiles back!

 

  • Concerts by Famous Bands

 

Another well-appreciated form of entertainment for corporate events is a concert by a renowned band. Add rock, metallic or jazz, whatever you know your audiences will enjoy the most. A live band will get them all on their feet and on the dance floor. You can also let your guests make requests for their favorite songs. A photo session with the famous band will be cherry on top!

 

  • Dueling Piano Shows

 

This is a very classy and interactive form of entertainment for your guests. Two performers will be playing the songs that your audiences will choose, on their pianos. They will also be singing along the songs.

In fact, even the audiences are allowed to sing along their favorite lines. This interactive show will be a treat for everyone whether they were attending the event with friends or all by themselves.

 

  • Dance Teams

 

A dance team performing on some of the famous tunes out there is also a great choice for your event. If you know that most of your audiences will be seated during the performances then this is perfect for you. You can request group dances, couple dances or even solo dances with props.

You will have unlimited options with a dance performance. If your company promotes a product specific to a particular culture, then you can also add cultural dances to the performance. It will add value to your event!

Entertainment at official events becomes a matter of choice and you have to pick options that keep the senior management and all the employees happy. Venues of Scottsdale can hire entertainment for your event if you are having your event at their private venues. We will find the perfect match for your event and make sure you and your guests have a wonderful time.

Venues of North Scottsdale Hangars

Venues of North Scottsdale Hangars. A fresh, more leading-edge form of social entertainment has been growing in status over the last few years, with the rise of immersive experiences. They have become the “must have” thing for social entertaining, and we wholly expect their attractiveness to continue to grow.  The test will be for all of us in the events industry vendor or planner will to be to make our events as electrifying, mystifying and immersive as imaginable. Truly immersive experiences are all about producing wonder, anticipation and a real “wow” effect. In this highly connected world, the amount of ambiguity and amazement is increasingly scarce, and what guests at immersive experiences enjoy is being plunged into an absolutely outlandish state where they might end up in the middle of a flash mob or a panic room with no way out but to find the way. You are pushing the boundary between fantasy and reality. Any event can contain immersive elements to give guests that same bombshell feeling of wonder and excitement.

The Hottest Craze: Industrial-Style Spaces. Industrial- chic spaces are one of this year’s greatest trends in the events industry. These edgy venues make a courageous statement and bring guests together in fresh and exciting ways. Exposed brickwork, steel beams and innovative fixtures (complete with peeling paint) construct a genuine backdrop for a meticulously urban affair. Industrial venues are jam-packed with character and have colorful pasts that help create buzz around an event. These spaces are in high demand for social gala’s, product launches, incentive events, experiential events and of course corporate events.

Call us today to see how our hangars can serve as your next fantabulous event!

Most noteworthy our hangars range from urban to flawlessly finished with many amenities not generally located in this kind of venue.  Such as VIP 1st class restrooms, AC, and electrical power.

Venues of North Scottsdale and no other source that can provide such a unique venue which is faultless for several types of events including:

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Receptions

4 WAYS TO INCREASE ENGAGEMENT WITH YOUR MEMBERS

4 WAYS TO INCREASE ENGAGEMENT WITH YOUR MEMBERS. Membership retention: something that’s at the back of any association professional’s mind. Marketing General Inc reports that over 50% of associations have reported an increase in membership over the past 6 years. With fantastic stats like these it’s not surprising that the industry is seeing to new associations that will pop up and competing for members…making it harder and more critical than ever to find ways of retaining your members year on year.

A term that has become synonymous with retention is engagement. In fact, engagement has become something of a mantra. Simply put, increased member engagement typically results in increased member retention.

In any case, all of this talk about member engagement and it’s impact on the all important member retention, got us wondering…what really is member engagement and how do we nail this thing down!? So, here are our top 4 tips to help you increase engagement in your association:

1. CREATE A COMMUNITY

Your members shouldn’t just be an unrelated group of individuals;  membership in your association should signify a level of belonging to something bigger. Whether you have 100 or 100,000 members, there’s huge potential to leverage from them, and that’s community.

Benefits of belonging to a community include sharing of knowledge, supporting one another and creating business connections. These are all things your association can provide at individual level, but the real value lies in instilling a sense of community amongst your members and encourage this to flourish.

Offering networking and other social events for your members throughout the year is a great way to foster connections. Quiz nights, chapter lunches, sports tournaments, and wine tastings are all different, refreshing ways to bring your community together.

Harnessing digital technology is another great way to bring your members together. Private Linkedin and Facebook groups where conversations, support, and opinions are encouraged are a great place to start. Creating your very own Association app where members can connect in an innovative way that’s branded and crafted entirely to you and your association takes this to a whole new level.

 For More 

Continue reading “4 WAYS TO INCREASE ENGAGEMENT WITH YOUR MEMBERS”

The venue most delicate decision event professionals face

The venue most delicate decision event professionals face. A research found what influences that decision. The largest trade shows in the meeting and event industry are mainly focused about connecting two audiences: event professionals and venues.

If you walk the floor of IBTM or IMEX events you will notice dozens of venues (sometimes through convention bureaus or national tourism boards) from around the world trying to win planners’ favour.

Hosted buyers programs where created to facilitate this connection. Some hosted buyers programs pay for travel and accommodation expenses, give access to VIP lounges and lavish private events if the event professional is able to demonstrate they manage venue budget and are willing to make appointments.

Technology Is Not Standing and Watching

One of the strongest focus of technology providers over the past three years revolved around facilitating this exchange.

Venue search engines popped up all over the place. Websites where event planners looking for a new destination or venue could find all the information about potential candidates.

Some companies automated the Request For Proposal (RFP) process. They collectively got venue owners to reply to event planners’ demands.

Why Is Choosing a Venue So Important?

If you are starting out in the event industry, you will soon realise that the venue decision will have the biggest impact on your budget and overall performance of the event.

To captivate event profs’ preference, venues gained control of catering, audio visuals and technology at large. They offer inclusive packages that cover most requirements associated with events.

Such service convergence makes the bill bigger and the weight associated to the decision heavier.

Choosing a venue is without a doubt a decision that can make or break your event. It is that one decision where event professionals feel the pressure.

What Influences Venue Decision Making Process

I could come up with several factors influencing decisions when it gets to choosing venues. But that would only be my speculation. An absolutely and utterly sound speculation, but still a speculation.

You know how I like to try to be analytical with content that makes it to the blog. I don’t like gossip, I don’t like fashion.

I decided to dig deeper and did a bit of research.

 

Personal Interaction Is the Most Valuable Channel Affecting Decisions

While as an event professional you may think this is quite obvious, this may not be the case for venue listing websites, search engines, trade magazines, blogs, events, etc.

In fact the research, which was carried among 5500 ISES members, computed decision preference among channels such as direct marketing, printed media, technology (websites, search engines), collateral advertising and personal.

Therefore word of mouth seems to be the channel we rely on when looking for a venue or advice on selecting a venue.

 

Meeting Room Information Has the Strongest Influence on the Final Decision

This is also an interesting one to better understand how event professionals’ minds work. Despite the research has been carried within the International Special Events Society (which I am proud member of), therefore in a demographic who pays extra attention to the venue component, the findings are quite surprising.

Venue cost? For Real? I would have guessed that pricing was going to be the major factor influencing decisions. Apparently not the case.

I am impressed and this gives a lesson to all those marketing their venue or creating technology for marketing venues. Meeting Room information is what matters. Exposing the features of your meeting room is what makes event pros say yes!

In Conclusion

Choosing a venue is surely one of the most delicate decisions an event professional faces.

Research has demonstrated that we trust others’ advice when looking for information about a venue. That has a massive implication for events and trade shows promoting destinations and venues. In fact facilitating this exchange of information through networking or peer-to-peer sessions becomes extremely important for the success of the event.

Do use the comment section to express your thoughts.
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New Generation Meeting Space

New Generation Meeting Space

A primary purpose of meetings has always been to provide education as well as business and social opportunities. In recent years new formats are emerging in order to adapt meetings to the new business and consumer reality. The new generation meeting space is all about interactivity, connectivity, collaboration, privacy and comfort.

The setting is an important element which prepares the participants for the objectives and influences the dynamics and outcome of the meeting. The type and orientation of furniture as well as the density of space play a crucial role in supporting the chosen activity – networking, lecture, discussion, brainstorming etc. The setting depends on the culture and the hierarchy of the organisation as well as on the purpose of the meeting and its agenda.

According to Dr. Marla Gottschalk, an industrial and organisational psychologist who analyses how workspaces can influence behaviour, “n often overlooked driver of organizational change – our visual surroundings can energize us to become more creative, innovative and engaged.” Even though creativity is a subjective matter, existing studies support the idea that environments which are perceived as creative inspire and motivate individuals. In this context, creative meeting spaces can help planners prepare participants for the experience to come and inspire particular behaviours.

New standards for best practice

Standard requirements for space, setting and design for meetings are changing – many companies are moving away from the sterile corporate environment in favour of creative or unusual spaces. New standards for set-up and interior design aim at making meetings more casual and interactive. The traditional meeting room is being replaced with a residential look, dynamic spaces and customizable workstations. There is also a growing trend of incorporating outdoor elements into events or holding meetings outdoors. All these approaches are intended to enhance the dynamics, provoke unusual discussions and create memorable experiences.

Zoning

Another major consideration is the need to accommodate various behaviours, learning and working styles within the same meeting environment. Generally, the architecture of meeting space provides common areas for lectures, collaboration, networking and entertainment. These activities usually involve high density of people and dynamic communication, and such surroundings may have an adverse effect on some participants. Open spaces are ideal for collaboration but providing niches for private conversations and individual work is also very important. Modern meeting design solutions propose a balanced space with zones for working, networking and privacy.

Flexibility

Research shows that people engage in activities as a result of their surroundings. Experts recommend dynamic environments with sufficient circulation space which allow free movement. Taking it a step further, flexible furniture allows participants to transform and adapt the space to the changing dynamics of the meeting. Modular and manipulative design elements make the space adaptable to different companies, audiences and meeting objectives. Furthermore, appealing to the creative mind of participants can lead to the creation of truly meaningful experiences and much deeper engagement.

Digital technology

Interactive meeting spaces and art installations with cutting-edge technology accommodate the growing participatory culture and the demand for experiences.

Smart materials

In recent years, a new class of materials is gaining popularity. The Smart materials include plastics that change shape, paints that conduct electricity, pigments that change colour and fabrics that light up. Any Smart products are already being used in architecture and interior design, however, introduction to mass markets could have a huge impact on experiential design as they allow participants to come into direct contact with objects and equipment and manipulate their properties through external stimuli. Smart materials have the potential to drastically change the meeting experience as they appeal to a more basic form of interaction between humans and technology.

It’s all about… multi functionality

Meeting space design is inextricably linked to the meeting format and vice versa. In order to inspire involvement, learning, networking, productivity, interaction and creativity. Modern meeting planners need to look beyond mono-functional design solutions.

Meeting participants

Meeting participants are often people from different walks of life. And therefore, creating the optimal space and design features can be a challenge despite the common purpose of the meeting. The recipe for success: know your audience and try to envision how they would respond to subtle or subconscious cues. But above all, always try to innovate while keeping the greater context in mind. So that the meeting achieves its ultimate purpose.