4 Tips to Keep the Guests Hooked Until the Event Ends

4 Tips to Keep the Guests Hooked Until the Event Ends

The sight of people leaving the venue before the formal conclusion of an event is not a great sight for the event’s organizers. This is true even when the event is well-received. If you don’t want to experience such a bummer, then you need to take some steps.

Let’s see how you can make sure guests sit through the end of your corporate event.

Don’t Drag Anything

From the company intro to the speeches given by higher-ups, things get a bit too drag for people who are attending a corporate event. You can do a survey only to find out that people avoid going to corporate events or leave them early due to the long, boring, sleep-inducing, and hackneyed speeches. If you don’t want to drain your guests’ energy through this audio ordeal, then make sure that the speeches being made at your event remain short and sweet.

Save the Best for Last

If you are holding an incentive event where you have to distribute prizes or have to make some much-awaited announcement, then save it for the last. People tend to leave an event when they have accomplished their goal. However, saving the best for last doesn’t mean you are allowed to make your guests “hostage.” You have to make sure they can refresh and satiate themselves in the meantime.  Having a minibar and a stall with light snacks will help in keeping your guests until the event finishes.

Set Up a Relaxation Zone

Keep in mind that your event is not the start of your guests’ days. If the event is at night, then many of your guests will attend it with borderline exhaustion. The boring itinerary of the event further exacerbates this tiredness where people think getting out of the venue and going home is the only way to put end to that misery.

Empathize with your guests and make a relaxation zone at the entrance of your event where people can get coffee and sit in relaxing reclining chairs for some time before the main proceedings of the event start. You certainly have to make separate arrangements for that, but it will transform the outlook of your event. Not only will that help you in keeping the people till the end of the event, but it will also get attendees talking about your event for a long time.

Audio/Video Arrangements Must Be Top-Notch

The audio/video arrangements at your event actually go on to define its overall quality. With a shoddy sound system and poor visual feed, you can’t expect people to patiently sit and take interest in whatever you are presenting to them. Keep in mind that crisp sound and video can transform mediocre presentations, and bad AV arrangements can spoil even a good one.

If you are looking for a corporate event venue near Scottsdale with all the amenities that keep guests engaged, contact Scottsdale Hangar Parties. The company will help you in organizing a memorable corporate event.

How to Pull off a Corporate Event on Short Notice?

How to Pull off a Corporate Event on Short Notice?

Completing any task on short notice gets challenging, and organizing a full-fledged corporate event is no different. Don’t panic and give up altogether if you are facing an emergency like this. Even with a short lead time, you can pull off a successful corporate event, given that you play your cards right.

Let’s see some tricks and measures that you can employ to hold a successful corporate event on short notice.

Invites Should Be Sent Out at the Earliest

When an event is held on short notice, organizers face the issue of low attendance. This issue usually occurs because event invitations are not managed in the right manner. You need to be proactive with event invites when the window between sending invites and the actual event day is small. There are multiple things that you can do to expedite this process.

  • Use all mediums to send out the invitations. Use emails, Whatsapp, Facebook, calls, SMS, express mail to make sure you can fully reach out to the outside guests. For your team, you won’t have to put in that much effort.
  • You can also assign a person or a group to invite all those guests that matter the most personally. They can also put across the reasons for holding the event on such short notice more eloquently.

Try to Avoid Working with Too Many Contractors

When you are organizing an event with a regular lead time, you can work with a range of contractors taking care of different segments of the event. However, you don’t get this luxury when you are treading a tight deadline. Working with too many contractors when you don’t have much time makes for many last-minute unpleasant scenarios.

Instead, pick a contractor that can take care of all aspects of event management. When you work with a company that arranges the venue, catering, audio/video equipment, and transport, half of your work is sorted out on its own. You can streamline your event organizing work in the available time when you are just corresponding with a single person for everything.

Make it Interesting

If you want to make your event success with short lead time in hand, then you need to incentivize people to attend it. Add a specific theme to your event or give it some uniqueness that can be realized without putting in any extra time. For instance, you can have your event at a hangar venue specially designed for corporate and incentive events.

If you are working with a seasoned event company like Scottsdale Hanger Parties, then chances of the success of an event that’s being held on a short notice increase manifold. If you are looking to organize any type of corporate event in and around Scottsdale, get in touch with them.

Are you Negotiating for the Right Things for F&B?

Are you Negotiating for the Right Things for F&B?

I have found that when I ask colleagues why they are attending a meeting, I get answers like, networking, education, etc. But when they return and I ask how the meeting was, they usually start describing the food and beverage events.

Ergo, food and beverage is important to the success of your meeting.

People generally remember only the very bad or the excellent events they have attended. Never want to be remembered for bad events (skimpy food, cheap booze, tacky theme, etc.). You don’t want to be in the middle where the event is promptly forgotten. You want to be remembered for the fabulous events that attendees talk about for years.

I can still remember the incredible Indiana Jones and the Lost Temple of Doom event that was held in Boston at a PCMA conference in the early 90s. And, I still shudder when I remember a certain conference with an outside buffet in the direct sun in Miami – with mayonnaise-based salads and cream pies – and where the waiters were actually eating off of the back of the buffet as we were selecting our items from the front.

Catering is usually the largest budget item for most meetings. Yet, it often comes last in the planning process. I have had planners tell me that catering is a “black hole.” They don’t know what is negotiable or how to negotiate. Catering is not one-size-fits-all. Everything about each event is unique.

One thing to consider is soft costs vs hard costs. A hotel cannot sell you a bottle of wine for $20 if they paid $25 for it, but they can usually recommend a less expensive wine. Soft costs can be rental charges, because the hotel does not have to outlay cash.

I asked James Filtz, a Convention Service Manager at the Sheraton New York (Starwood), what is most negotiable in catering. His answer: “The contents of a menu. Often times if a customer comes to me and wants to swap out items, or create a custom menu I am happy to oblige. It is much easier for me to get approval from leadership to do this than discount a menu.”

Cheryl Sgovio, Director of Catering and Convention Sales at the Thomas & Mack Center/Cox Pavilion/Sam Boyd Stadium in Las Vegas agrees. Cheryl says, “Menu selections. We will work with every client to customize a menu that best suits their event.”

So, what is least negotiable? Sgovio says, “Minimums. We have to be sure and protect the space we are holding and ensure it will be offset with either a high enough food and beverage purchase and/or rental.”

Filtz says it is, “Labor fees and service charges. I work in a unionized property and our collective bargaining agreement drives these fees. I have no way not to pay for them.

Written by Patti Shock

Patti Shock on Linkedin