Organizing Event Catering – Here Are Some Telltale Tips You Can Ace This Activity

Common Mistakes in Event Catering That You Should Avoid

So, your big event is coming up and you are spending days looking for top-notch event venues, decor service providers, and other such vendors. Apparently, everything that is important for a successful event is on your to-do list already.

But have you thought about how important an event menu is? Do you know a small slip-up in choosing your event catering service can cause your event to completely fail?  Yes, you read that right.

There are a lot of things that you need to consider when finalizing an event catering service for important get-togethers in your life, regardless of whether they are corporate events or private family affairs.

The reason organizing event catering is deemed a lot more difficult than choosing other vendors is because you simply can’t choose food or caterers based on the pictures of food that they share with you. While the presentation of food is important, you can’t expect good looking but tasteless or stale cuisine to impress anyone.

Fortunately, there are some telltale guidelines that can help you organize event catering without fail.

Read on to learn what matters in organizing event catering.

1.      Don’t Overdo the Menu

Humans naturally get overwhelmed when they are given too many choices. The same is the case with event catering.

If you include too many food items in the hope of impressing your guests or arranging a lavish event, you will do more bad than good. The most notable disadvantages of doing so include the wastage of money and food.

As much as variety adds colors to everything, the formula doesn’t work in case of event catering.

Try to keep your menu simple but all-inclusive. Don’t include a lot of items but make sure there is something for everyone to eat by adding items from all three categories including vegan, vegetarian, and non-vegetarian food.

2.      Don’t Let Your Excitement Compel You to Outdo the Budget Limits

When planning events, you have a leave a little buffer in the budget you prepare. As for catering, you must try to leave a small margin when choosing items to be included in the menu.

For example, if you have dedicated $200 to food. Try and include items that collectively cost $170 -$180. However, this margin should not be in more than a couple of hundred dollars or else you will be in crisis.

3.      Get Enough Food Made

If you are expecting 200 guests in your event, add a buffer of at least 10 to 20 people when communicating the number to your event catering vendors. You don’t want to handle embarrassment due to a shortage of food. Do you?

The above-discussed tips may sound like usual advice but they are your 3-step staircase to event success. Try to organize event catering for your upcoming event using these tips and see the difference yourself.

Get in touch with Scottsdale Hangar Parties if you need help!

Use of Technology for Better Event Hosting

Use of Technology for Better Event Hosting

Technology is now an essential thread of our social fabric and lifestyle. It has dribbled into everything that we do all day knowingly or instinctively. Corporate events or any event for that matter have also been imprinted with the omnipresence and pervasiveness of technology.

Planners and managers are in agreement that the use of technology has breathed new life into events. Now, people ask for the latest event technology trends while meeting planners and organizers. It has been noted that the integration of technology positively impacts events in many capacities.

  • It swells attendance
  • It increases engagement
  • It cuts down the cost.

Let’s have a look at some of the event technologies that are in vogue these days.

Projection Mapping for the Creation of Augmented Reality Experience

Projection mapping can turn around the ambiance of the entire venue for better. This ambiance detailing is done through multiple projectors that cast still and moving images to all the large facades in the venue to create an interactive 3D display.

Projection mapping is also budget-friendly. So, you don’t have to think too much about cost management.  For instance, simple projected mapping on a hangar ceiling can transform the venue into a futuristic dome. You can also use projection mapping along with music to make it a part of interactive entertainment.

Digital and diode lighting controlled through computers can also add to the ultramodern visual ambiance that you are trying to create with projection mapping.

Social Media Walls for Better Engagement

This is an event technology trend that has been around for a while and not going anywhere anytime soon. Put a social media wall throw multiple screens on display with an event hashtag. Post all the posts and pictures with your event hashtag from across different social media platforms to these digital walls. This event tech trend has many upsides.

  • The activity surrounding it generates organic real-time excitement and engagement.
  • Guests at the event become your brand marketer.

Facilitate the Use of Smartphone

People will use their smartphones no matter how interesting your event lineup is. So, start banking on this new-age human instinct.  To begin with, provide free internet. Secondly, go online with your program timeline, handout, menu, and any other itinerary. People will find it easy to look at concurrent event details through their phones and tablets.

Put on a VR Show

If your event entails a short guest list, then you can also think of putting on a VR show. VR is a trending event technology that ensures maximum attendance. You can also use it for some subtle branding.

Live Stream Your Event

If your event consists of music or any other performing art display, then you should make the most of it.  Live stream theses performances to gather a virtual audience for your event. At no cost, you can fetch a good number of eyeballs for your event.

Scottsdale Private Event Venues provides event hosting, catering, and entertainment as per the needs of your preferred theme. The company can also incorporate the latest technology trends in your events to spice things up.

 

 

The Importance of Professional Catering in Event Planning

The Importance of Professional Catering in Event Planning

Event planning management is never a mean task. One has to take care of a lot of details to ensure a successful event night. From curating guest lists to venue selection and settling on the entertainment activities, hosts get so engrossed in planning things that they leave catering for the last.

It’s a mistake to put food and beverage details of the event on the back burner. Catering and event planning go hand in hand. You can’t pull off a successful event without professional catering. There are several elements that highlight the importance of catering for organizing a successful event.

It Will Be the Most Memorable Part of the Night

Believe it or not, people remember the food and overall catering services better than any other activity of an event. How good is the food and how it is served—these are the things that linger in guests’ memory for quite some time.

In other words, good catering can help you in projecting the right and pleasing impression of your organization to the employees, prospective, and existing clients. There is a simple formula to ensure that catering at an event remains remarkable: the food should taste good and it should be in adequate quantities.

After all, happiness and festivity is the premise of every event. And what’s better than good food to make people happy?

Catering Is Directly Linked to Health

Focusing on catering for any event is also essential because it is directly linked to you and your guests’ health. You don’t want to hear about some folks getting food poisoned at the event night. Apart from registering as a bad memory for affected guests, it will also put you in an awful state of mind.

For that matter, make sure that you only get quotes from those caterers that have a well-built reputation in the market. You might have to pay some extra to hire services that fully comply with cuisine hygiene requirements. But believe us, the cost of good catering that ensures the wellbeing of your guests is worth it.

Catering and Decoration

Event catering is more than just putting the food on a platter. A whole lot of decoration and arrangement goes with it, and only professionals can rightly do it. Food decoration just adds up to the overall visual appeal of the venue. Bars festooned with exotic dishes in a unique style treat more than just taste buds.

Catering Ensures Hassle-Free Buffet

Professional caterers make sure that the food and drinks they are putting up are in accordance with the headcount. Similarly, they make an effective supply chain in the venue so that no item from the menu faces shortage even for a second. This provision is really important to make the event buffet free of wrestling and hassle.

Scottsdale Private Event Venues provides services of several catering contractors along with its event management services. Make sure you get professional caterers on board to make your event a success.

 

Latest Catering Trends for Business Events

Event Catering Trends: What to Do and What Not

In order for any business activity to be successful, you have to ensure all the latest trends in the particular area are utilized. Likewise, when it comes to event catering, taking on the trends is a MUST. Why? Because people are the most about ‘food’, and most of us can compromise on everything but food.

Indeed, good food equals good mood, and this is one thing your event attendees deserve for taking out the time to attend your event.

In the words of Ken Follett:

“Hard work should be rewarded with good food.”

In simple words, the same-old wantons and so-so appetizers will not deliver a good impression of yours. And this is why you need event planners/caterers to ascertain everything is up-to-the-minute!

Here are some trends you should and shouldn’t follow when it comes to a culinary party.

 

  • Dos

 

  • Locale-Specific Food

 

 

There are high chances of the attendees traveling especially to attend your event. The best you can do to return the favor is give them the chance to gulp down specialties of the region. They are new to the town/city and will love to experience the city/town, its culture, food, etc. This is the reason having a destination-specific menu is a big YES!

Not sure about the specialties yourself? Hire Go for well-reputed corporate caterers, such as Artisan by Santa Barbara Catering, Atlasta Catering & Event Concepts, Creations In Cuisine or Levi Catering (Kosher or Non) to decide the menu, cook, and serve famous foods.

 

  • Local Ale and Wine

 

It is likely your event attendees will go out to have a drink or two as the event ends. How about you fulfill this need too? It is a good idea to present local beer and/or wine to the guests so they can get back home directly after a long day.

You can also add other regional beverages to not make the non-drinkers feel left out!

 

  • Smart Menus

 

Menus are extremely important for a party. The menu you have for the event will make a huge difference to everyone based on their preferences. Keep it balanced. Add equal vegetarian and non-vegetarian food items that are both healthy and fatty but also tasty so that no one has to leave without eating; not even the healthy eaters!

The key to a successful event is successfully engaging the participants, and the menu can actually serve the purpose if smartly planned.

 

  • Don’ts

 

  • Dreary Buffets

 

 

Gone are the days when the number of dishes on the menu would entice the eaters. Preset buffets have lost fame as people have become more particular. Today, most foodies are more into quality than quantity, and this is a good reason for you to have limited but special items on the menu.

 

  • Sugary Snacks

 

It is a long event and the attendees have been here for 3 hours already. About time they should be served some snacks and recharge themselves to make it through the end of the event.

What should you serve for snacks? If sugary snacks like donuts or cinnamon rolls are what you thought of, then it is a disastrous choice!

Sugary items will leave your people lethargic and sleepy until it is finally dinner time. So, go for protein snacks instead!

 

  • Failing to Consider Dietary Limitations

 

Not everyone in the event will be young or hearty enough to eat anything that is presented. Consider taking into account the needs of seniors and those who are ill, vegan, etc. There is no disappointment bigger than having to leave a gathering without eating because there is nothing you can eat. For questions on our bar packages please call Karen at 602-296-8000 or karen@spevevents.com

Get the party on!