4 Tips to Keep the Guests Hooked Until the Event Ends

4 Tips to Keep the Guests Hooked Until the Event Ends

The sight of people leaving the venue before the formal conclusion of an event is not a great sight for the event’s organizers. This is true even when the event is well-received. If you don’t want to experience such a bummer, then you need to take some steps.

Let’s see how you can make sure guests sit through the end of your corporate event.

Don’t Drag Anything

From the company intro to the speeches given by higher-ups, things get a bit too drag for people who are attending a corporate event. You can do a survey only to find out that people avoid going to corporate events or leave them early due to the long, boring, sleep-inducing, and hackneyed speeches. If you don’t want to drain your guests’ energy through this audio ordeal, then make sure that the speeches being made at your event remain short and sweet.

Save the Best for Last

If you are holding an incentive event where you have to distribute prizes or have to make some much-awaited announcement, then save it for the last. People tend to leave an event when they have accomplished their goal. However, saving the best for last doesn’t mean you are allowed to make your guests “hostage.” You have to make sure they can refresh and satiate themselves in the meantime.  Having a minibar and a stall with light snacks will help in keeping your guests until the event finishes.

Set Up a Relaxation Zone

Keep in mind that your event is not the start of your guests’ days. If the event is at night, then many of your guests will attend it with borderline exhaustion. The boring itinerary of the event further exacerbates this tiredness where people think getting out of the venue and going home is the only way to put end to that misery.

Empathize with your guests and make a relaxation zone at the entrance of your event where people can get coffee and sit in relaxing reclining chairs for some time before the main proceedings of the event start. You certainly have to make separate arrangements for that, but it will transform the outlook of your event. Not only will that help you in keeping the people till the end of the event, but it will also get attendees talking about your event for a long time.

Audio/Video Arrangements Must Be Top-Notch

The audio/video arrangements at your event actually go on to define its overall quality. With a shoddy sound system and poor visual feed, you can’t expect people to patiently sit and take interest in whatever you are presenting to them. Keep in mind that crisp sound and video can transform mediocre presentations, and bad AV arrangements can spoil even a good one.

If you are looking for a corporate event venue near Scottsdale with all the amenities that keep guests engaged, contact Scottsdale Hangar Parties. The company will help you in organizing a memorable corporate event.

Planning the Perfect Corporate Christmas Party

Planning the Perfect Corporate Christmas Party

Is everyone in your office always talking about that one Christmas party that was so great? Or maybe
they’re complaining about having to attend the same boring party again this holiday season. Either way,
if the burden of planning this year’s party has fallen on your shoulders, we are here to help you out!

Your company could be anywhere from a few dozen to hundreds of people, so you need to plan the
party accordingly. Once you have the budget in place, you know you have to follow the standard
protocol of hiring a caterer and setting up a bar according to the number of people attending.
Here are a few other important details that may help you plan the perfect party:

Get Feedback on Previous Parties

The first step to planning a corporate Christmas party is getting feedback on previous ones. Get a feel of
what people generally liked and disliked over the last couple of years. You might find a common dislike
of a certain caterer, the entertainment or the general look and feel of the party.
You’ll know what to avoid when planning your party. In the same way, maybe everyone liked the food at
a certain holiday party. Your life will be made easier because you can just hire the same caterer!

Choose the Right Team

Choosing the right team to help you execute your ideas is so important! If you have someone on your
team that is not a team player or isn’t taking their role seriously, it can be quite tough to get the results
you want.

Instead of focusing your energy on the party, you will be focusing on trying to communicate with this
person and trying to get their work done for them. Build a team of like-minded people that are all
enthusiastic to complete the tasks at hand; you’ll work more efficiently and with less friction.

Choose a Theme

If you’re wondering why to choose a theme when Christmas is a theme on its own, it’s just to add that
extra oomph and help you streamline décor. By deciding a theme, you are avoiding the mishmash of
multiple ideas that can look tacky.

Maybe your holiday party could be themed “Christmas in Winter Wonderland”, that way you know
everything will be snowy and blue with fairy lights. You can add a few hints of holly to tie in Christmas,
but you’ll have a much cleaner looking party. If you have a more casual workplace, maybe you want to
try a more creative party theme like “Christmas in Pajamas” – either way, get the general feel of your
work environment and decide accordingly.

Pick a Venue

Don’t just have an office party at the office! Make it more exciting by booking a venue, so it doesn’t feel
like you’re going to work. A great place to book is a hangar venue. Hangar venues give you a blank slate;
you get to build your party exactly how you want it. It won’t look or feel like anything before – your
colleagues are going to love the uniqueness of the event. If you’re in the Scottsdale, AZ area, you can
book a hangar here.

Hire the Right Entertainment

This one goes back to getting feedback of previous parties. Your office staff, as a whole, will have a
certain preference of what kind of entertainment they enjoy. This could be a live rock band or a DJ that
plays Top 40 songs all night. Maybe they will enjoy a 90’s cover band. Either way, get a general
consensus before booking the entertainment.

A Surprise Element

Throw the crowd a curveball with a surprise element. Your surprise can be as small as a themed cocktail
that’s named after something in your office or even a karaoke machine. If you have a large portion of
your budget left over, maybe hire a special entertainer or have an extremely creative photo booth. The
aim is to have an element that people will remember and talk about when they leave the party!
With this guide, we hope you have a wonderful Christmas party. Happy Holidays!

Tips for This Year’s Corporate Holiday Party

Entertainment Activities for Events

Reception Games & Activities: Fun Entertainment Ideas

As soon as we hear the word ‘party’, things like fun, adventure, memories, lights, liveliness, and activities click automatically. Regardless of the type of party that you are organizing, you can expect it to be successful or outshine other usual gatherings if you fail to add the X-factor by adding fun games and activities to keep it going.

Choosing activities and games for events is difficult in itself owing to the fact you have to consider several things like the type of event, demographics of your guests, location, etc. But it gets even difficult in sacred, idyllic events like a Corporate Event.

If you are looking for fun ideas, games, and activities to make them a part of your big day, we have got your back with the following ideas. Read on!

Table Games for Parties

1.      Write-up Games

The easiest and cheapest way you can make your event fun is by getting colorful cards or papers and some pens. All you have to do is get the stationary distributed among your guests and ask them to write something like:

  • A secret that they know about either of the new spouses
  • Wishes for the couple
  • Comments on things they don’t like or like the most about your party

Once the writing part is done, you can have some volunteers read the notes out loud. Both you and your guests will enjoy this activity thoroughly.

2.      Board Games

Board games are slowly becoming an integral part of activities incorporated in events. You can either choose a single board game and arrange it on every table or get different board games placed on the side of each table and allow your guests to play whichever they want to.

3.      Snap It Game

This game includes distributing a list of objects or people that is distributed to the guests. The guests will then use their mobile phones to snap those objects at our event venue. Arrange gifts for those who get done quickly and distribute them during the event only.

Games for Outdoor Events

On the off chance you have chosen an outdoor venue for your event, there is a wider variety of fun options that you can choose from. But make sure you don’t end up choosing the wrong game. And this can be done by considering things like the budget, location, number of guests, and available space.

The games that you can arrange for include the following:

  • Bean Bag Toss / Corn Hole
  • Ring Toss
  • Tic-Tac-Toe
  • Giant Yahtzee
  • Ladder GolfGiant Connect Four
  • Giant Jenga
  • Lawn Dominoes
  • Yard Pong

Need help making your event fun while evading usual errors? Let the team at Scottsdale Private Event Venues do it all for you!

Things to Consider When Choosing a Private Event Venue

Your Ultimate Checklist for Choosing the Perfect Private Event Venue

Choosing a private event venue may seem like an easy task to accomplish, but the complexity of it can only be understood when you get to do it.

Event venue selection is the core of successful event planning. Even the smallest slipups in choosing a venue can put you in shambles by completely ruining your event and leaving the guests bored and exhausted.

It is the place that you choose to execute your event in that sets the bar for events success. Therefore, it is extremely important to think not twice but as many times as you need before you are 100% sure of your venue selection being suitable for the type of event you are organizing.

The best way you can ensure you choose the right private event venue is by hiring renowned agencies that help you plan events. But if you can’t do that for any reason whatsoever, you must play safe and opt for all-inclusive venues like the  Scottsdale Private Event Venue.

Apart from this, here is a complete checklist of elements that you need to consider to choose a private event venue that is suitable for both your event and yourself.

1.    The Cost

Regardless of how small a thing it is, one thing that the buyers are always concerned about is the price or cost associated and for all the obvious reasons.

No one wants to waste their hard-earned money into buying, hiring, or renting things that don’t get them the desired ROI or result in losses.

So, before you set your eyes on a private event venue, ensure the cost of renting one doesn’t surpass your budget limits. Add all direct and indirect costs and see if the figure you get works for you.

If you have a very limited budget, you can opt to rent minimalist venues that are suitable for the type of event you are organizing.

2.      Convenience and Season

Another important thing that you can’t ignore is the location of the venue that you choose. Select a private event venue that is convenient for your guests to reach and appropriate for the respective season the event will be hosted in.

You can’t expect much from a venue that is located far away from the city your guests live in or choose an open event venue in the rainy season and expect success. Choose a venue that is both convenient and appropriate for the season.

3.      Capacity

Last on this list but not any least, you need to ensure that the private event venue you choose isn’t over or undersized for the number of guests and type of event that it is.

Renting oversized venues results in money wastage while a venue that is too small will not allow you to execute the event as you like and fail to impress your guests.

Don’t forget to consider the style, décor, and lighting arrangements next.

Is Partaking in Live Music at Your Business Event a Good Idea?

Can a Live Music  Be a Beneficial Addition to Your Next Company Event?

If you are considering how your next corporate event can truly be unforgettable, then contemplate hiring a live music act for the night. Having a band play at an event is a time-tested method for success, given that it’s done right.

In this blog, we are going to deliberate how having a live music act in an event is a good idea and how one should make the most of it.

Live Music Extends the Life of the Event Experience

At the end of the day, the moods and emotions that guests leave the event venue to define an event’s achievement. Food, environment, event activities—all this factor in to produce that experience either remarkable or forgettable.

Playing prerecorded music denotes nothing special. This has been done so many times that those in attendance would tune it out. After all, there is nothing extraordinary about it. By exchanging the recorded music with live bands, you can add exhilarating and dynamic elements to the event It will extend the positive sentiments for your event with reinvigorating the energies of the attendees.

Engagement Comes with Live Music

Engagement is one of the top-most apprehensions for corporate event planners. They often worry about the disregard of attendees at their event. It’s true that events can occasionally become really uninteresting, lengthy, and boring where event guests only bear with them for the sake of food or the obligations they have made earlier.

Welcoming a live music act in a corporate event is the single most effective way of engaging with more individuals at the venue. Having an on-demand segment during the performance can garner a lot of response from the audience. Besides, people become more enmeshed and focused when the performances are acoustic and full of high-fidelity; this is not doable with prerecorded music.

Live Music Can Get Around Technological Glitches

Singers and dance bands like NRG Music that extensively perform know how to improvise when there is a glitch. They make sure that they don’t lose the interest of the audience even if any equipment fails.

How to Make the Most of Music Live

Take care of these two main things if you truly want to make your corporate event to be memorable with live music.

Pick Adaptable Performers

All of your attendees are not going to share alike music. So, try to bring in a band that can execute across different genres. Also, make sure that they are able to implement more than one instrument. A performance becomes authentic when it is carried out through numerous musical instruments.

Make Smart Use of the Event Venue

Try to make the event experience of live music as immersive as possible. It happens when the event venue and its features supplement the performing band.  For instance, the stage should be impressive and imposing. The lighting of the venue should synchronize with the performance and there should be high-fidelity speakers in place.

Scottsdale Private Event Venues (SPEV) provides venues and other amenities that are pitch-perfect for inviting a live music band to your corporate event. Make your next corporate event is memorable with SHP’s impressive venues and event services along with music acts.

 

How to Ace Social Media Photography for Your Event

How to Ace Social Media Photography for Your Event

Event photography is no longer an optional feature. In today’s social media-driven world, you can’t boast of the success of your event without making an impression on social media audiences. Several digital marketing research reports and studies have proved that visual content is the most consumed item on social media. No option is more feasible for covering events on social media besides photographs and videos.

Event management experts recommend that hosts do not compromise on the quality of visual content being captured at their events. In this blog post, we are going to discuss some tips that can help you in acing social media photography of your event, allowing you to only present its best aspects.

Arrange for a Professional Photographer or a Good-Quality Camera Well Before the Event

The best option is to get any professional photographer on board to capture all the memorable moments of your event. However, if you don’t have the budget to hire an expert, make sure there is someone among your team with a good quality camera and decent photography skills.

Don’t leave this arrangement to the last minute and assign the relevant duties well before the event date. It has been noticed that many hosts regret the decision of not giving photography the required importance later on.

Maintain the Uniqueness in Your Captured Images

Social media feeds now remain saturated all the time. If you want to stand out with your event photography on social media, you have to make sure that the photographs are not just high-quality but also rich in their contextual substance. There are some simple tips that you must take into account while churning the content for social media to keep it unique, striking, and engaging.

  • Try to capture the moments of high emotion and transitory actions. In other words, try to be as candid as possible.
  • Make the smart use of event lighting i.e. it should highlight the subject of photos rather than hiding and silhouetting them.
  • Play with angles. The shots with greater depth quickly grab the attention of viewers.

Don’t Ignore Small and Cordial Moments

There is a recurring mistake that many organizers commit while doing event photography. They only try to capture the extravaganza, lavishness, and grandeur of the event. Truth to be told, viewers don’t get impressed with wide shots of the venues and attendees anymore.

Instead, try to focus on seemingly trivial but heartfelt moments e.g. a shot of a person grinning all the way or laughing out loud or a kid totally lost in their platter. Such priceless little moments are able to connect better with social media audiences.

Avoid Over-The-Top Branding

Your event photography will only be viewed on social media if it doesn’t appear to be overtly promotional. If you are just trying to cover your brand name and identity in every still, then people will just scroll past the pictures.  Getting your brand/company covered in 2 out of 6 pictures is ideal for keeping your event photography interesting for a wider social media audience.

Scottsdale Hanger Parties (SHP) provides some magnificent and unique venues for corporate events. The uniqueness of venues along with impeccable lighting makes for some stunning event photography.

Use of Technology for Better Event Hosting

Use of Technology for Better Event Hosting

Technology is now an essential thread of our social fabric and lifestyle. It has dribbled into everything that we do all day knowingly or instinctively. Corporate events or any event for that matter have also been imprinted with the omnipresence and pervasiveness of technology.

Planners and managers are in agreement that the use of technology has breathed new life into events. Now, people ask for the latest event technology trends while meeting planners and organizers. It has been noted that the integration of technology positively impacts events in many capacities.

  • It swells attendance
  • It increases engagement
  • It cuts down the cost.

Let’s have a look at some of the event technologies that are in vogue these days.

Projection Mapping for the Creation of Augmented Reality Experience

Projection mapping can turn around the ambiance of the entire venue for better. This ambiance detailing is done through multiple projectors that cast still and moving images to all the large facades in the venue to create an interactive 3D display.

Projection mapping is also budget-friendly. So, you don’t have to think too much about cost management.  For instance, simple projected mapping on a hangar ceiling can transform the venue into a futuristic dome. You can also use projection mapping along with music to make it a part of interactive entertainment.

Digital and diode lighting controlled through computers can also add to the ultramodern visual ambiance that you are trying to create with projection mapping.

Social Media Walls for Better Engagement

This is an event technology trend that has been around for a while and not going anywhere anytime soon. Put a social media wall throw multiple screens on display with an event hashtag. Post all the posts and pictures with your event hashtag from across different social media platforms to these digital walls. This event tech trend has many upsides.

  • The activity surrounding it generates organic real-time excitement and engagement.
  • Guests at the event become your brand marketer.

Facilitate the Use of Smartphone

People will use their smartphones no matter how interesting your event lineup is. So, start banking on this new-age human instinct.  To begin with, provide free internet. Secondly, go online with your program timeline, handout, menu, and any other itinerary. People will find it easy to look at concurrent event details through their phones and tablets.

Put on a VR Show

If your event entails a short guest list, then you can also think of putting on a VR show. VR is a trending event technology that ensures maximum attendance. You can also use it for some subtle branding.

Live Stream Your Event

If your event consists of music or any other performing art display, then you should make the most of it.  Live stream theses performances to gather a virtual audience for your event. At no cost, you can fetch a good number of eyeballs for your event.

Scottsdale Private Event Venues provides event hosting, catering, and entertainment as per the needs of your preferred theme. The company can also incorporate the latest technology trends in your events to spice things up.

 

 

How Corporate Events Benefit Businesses

The Softer Side of Corporate Events

More often than not, corporate events are the first thing that is cut off the budget in an attempt to save more money. Even today, there are companies and people who think that corporate events are of no importance and don’t bring any benefits to businesses. When given the choice to eliminate any of the planned activities to bring down expenses, most prefer chopping off annual employee parties or other similar corporate events.

However, had the benefits of these events been known widely, more people would be willing to even skip buying company assets in order to arrange corporate events. Whether it’s your annual picnic, a holiday party for the employees, a trade show, or another sort of large-scale event, every type of corporate event is so much more than just a session where people get to relax and unwind.

Company events help you achieve big things that are otherwise really hard to get. There is a softer side to everything that is seemingly rigid and formal, and the same is the case with corporate events. They help you with:

  • Improving the company culture
  • Employee appreciation and boosting their morale
  • Propping-Up creativity

Nonetheless, no one can deny the fact that arranging company events is an investment in itself and you need to properly plan and allocate budgets to be able to pull off successful events. But this does not mean that you simply give no thought to the expenses that you will bear in running a successful event. Planning these events is just as important as hiring new employees and marketing your products, and should be treated as such.

1.     Improvement in Company Culture

Corporate events allow you to highlight, emphasize, and reiterate the culture and values of the company. No one would want to work for a company that doesn’t make them feel empowered and valued, and the same is the case with your current employees. Factually speaking, corporations that are able to successfully engage their employees are able to make 2.5 times more than those who don’t. Furthermore, engaged and empowered employees are 87% less probable to switch jobs. Emphasizing the company culture and values in corporate events is a great way to engage your employees and empower them.

2.     Employee Appreciation

Corporate events have proven to be really effective in validating and appreciating employees. The employees can be rewarded for their performance and appreciated for the achievements over a period of time. You can further discuss how an award-winning employee’s performance has benefited the company and/or give examples of how they have been adhering to the company’s culture and values when they are called upon.

The employees receiving their awards and hearing nice things that you have to say about them will give them the recognition that they rightly deserve and motivate them to keep performing the same way. What’s more, this will encourage other employees to work hard and working their way up for the award in your next corporate event.  This means a rise in the overall productivity of your employees. So, it’s a win-win!

3.     Prop-Up Creativity

Letting the team step out of the normal work setting and allowing them to experience a new, different environment that is not as formal will encourage them to participate and think out of the box. This will enable them to use their creative energy in different areas like problem-solving for instance. 

The softer side of corporate events is something that most don’t really know about but those who do are able to cash in on it explicitly and the same is what you can do as well.

Hire Scottsdale Corporate Events today and watch your event leave everyone awestruck!

Trends to Pull Off Successful Business Conferences in 2019

Conference Trends 2019

The landscape for corporate events and conferences is constantly changing, and everyone related to this area including businesses, event planners, venue owners, and caterers are working hard to adapt to the latest trends to be able to deliver superior services.

We all remember the times when all corporate conferences used to have this typical arrangement with the delegates seated in a single row and coming to the rostrum to speak in front of the audiences until the conferences ended. Not to mention how we could easily spot a couple of attendees yawning or catching naps here and there. The good news is that those days are no more!

Conferences currently are all about developing audiences’ interest and keeping it intact throughout the events. For the most part, this depends on how corporate events are tailored to the needs of guests and its perfect execution.

If you too are on the lookout for conference trends for the year 2019, here are a few that will contribute to the overall success of your upcoming conferences.

  • Winning with Technology

Truth be told, conference attendees are often seen busy using their smartphones and what makes them do this is the urge to fight back sleepiness or simply make it through the boring business conferences. And if half of the people attending your conference are busy using smartphones throughout the event, how successful do you think the event will be? It is like standing there watching all your effort and investment being wasted and not being able to do anything about it.

While you can’t really ask adults to not use their smartphones, how does the idea of taking this negative side and turning it into something positive sound? How about using smartphones to make your conference interesting and interactive?  That would be amazing, of course! What you can do is make your conference interactive by asking questions that the attendees need to answer on a platform that runs on their phones, such as twitter discussions or event applications.

Yes, that’s one powerful conference trend you will have to ensure incorporating as you pave your way to arranging successful business events in 2019.

  • Tiny Escapes

Another conference trend you should catch up on is using ideas to keep your audience energetic and upbeat. It is indeed hard to make a ‘business’ event thoroughly entertaining while keeping in view the actual purpose of such an arrangement without failing it.  

What you can simply do is arrange for tiny getaways during lengthy conferences. Setup activities that people can engage in and rejuvenate themselves to make it through the remaining part of the conference that you have arranged. These could be anything from snack breaks, group discussions, games in the middle, or short discussions on irrelevant stuff like cooking, fun facts, or traveling.

  • Themes and Theater

A lot of businesses are actually trying to make their otherwise boring events lively and fun by adding theatrical elements like drama, short stand-up comedy sessions, etc. in addition to theming the events accordingly by using related arrangements for catering, and lighting. And this indeed is an amazing idea!

Incorporating theater, themes, and drama into your corporate events will not only ensure that the audiences remain engaged and entertained throughout the conference but will also help you build more personal and better relationships with them. So, it’s win-win!

Get your corporate event arranged professionally by connecting with the experts at Scottsdale Corporate Events. The team would be more than happy to bring your dream to life!