The Live Events Coalition

Who We Are

The Live Events Coalition is an inclusive, non-profit, all-volunteer organization. 

Our industry is often cited as one of the hardest hit by many, and one that will require very specific considerations long term in order to regain our footing.  

And while The Live Events Coalition may have been formed in direct response to this global health pandemic. We have come to learn through this crisis that there is a need and a desire for our Coalition to exist long-term. We stand ready to continue as advocates for our industry. To learn from our experiences with Covid-19, and be prepared to address challenges as they arise in the future.

Membership: 

The Live Events Coalition is a network of live event professionals. Joining together, strength in numbers and finding support and resources as a group with common thread professionally.

Who we are caterers, event planners, talent, musicians, technicians, floral designers, engineers, bands, disc jockeys. We are photographers, event rental companies, suppliers, freelancers, sporting event ticket tackers, and concession workers.

We are production companies & technicians, transportation, event venues, destination management companies, convention centers, hotels and so much more.

Advocacy: 

In short our industry was the first to close due to the slow pace of recovery, we will be the last to completely reopen. consequently, due to the current CDC guidelines, it will take us much longer than any other industry to bounce back and recover. The guidelines of social distancing and the number of people permitted to gather has been limited.

Therefore, completely tying our hands. Our industry needs and requires special considerations long term in order to solve our unique challenges down the road.

Awareness: 

We need ongoing education for our local, state, and federal legislators and government officials.

They need to understand the millions of jobs associated with our industry and the trillions of dollars that we not only contribute to the United States economy but globally. We are building a community of support long term for our specific needs. This will also offer you an opportunity to engage and help lobby legislators and make an impact in your community and state.  

Resources: 

Therefore providing tools and resources to develop a healthy mind and promote stability while managing the demands of the live events industry. We will have ongoing newsletters, YouTube video outputs and Town Hall discussions with guest speakers to continue the conversation.

Alignment: 

Aligning with other events coalitions formed in response to COVID-19 as well as the countless industry organizations that already exist.

To expand our reach and understand the state and local needs of our members as well as the industry segments that make up live events.

Current Partnerships: Meetings Mean Business, Events Industry Counsel, Showmakers Symposium, the Event Safety Alliance and More…

Long Term: 

The Live Events Coalition is a long-term ongoing coalition. After COVID-19 is behind us, we will continue to advocate for our industry’s needs. Our long terms goal is to develop group purchasing power for products and services. Most importantly but not limited to tailored health, life and accident insurance policies as well as other products and services relevant to our needs and the success of our business.

2. Send a letter to your representatives

3. Share your story

4. Fill out our industry survey

5. Find coalition volunteer opportunities

6. Submit resources that need to be shared

7. Contact Coalition Leadership with new opportunities

8. Find a state coalition partner for local resources

9. Follow us on Social Media

10. Share the Coalition with your network

Proxfinity’s CUE™ Smart Badges. Better Connections.

Data-Driven Event
Engagement For Everyone

…For Meetings

Because you’re running an event, you’re often blind until people show up to register. Above all, that’s why we invented social hardware.

Proxfinity’s CUE™ and SaaS platform give organizers unparalleled ability to design, manage, and measure events.

Therefore our fast profiling, reprogrammable hardware and lack of dependence on downloaded apps mean nearly 100% participation in pre-event interaction.

Due to CUE’s real-time data collection and LED screens to mean that messages and sponsor branding can be delivered and tracked in real-time. Allowing event heat mapping and traffic management – all from an intuitively designed dashboard. Because we have been hard at work finding ways to extend our platform. People can use Proxfinity to foster meaningful connections in the world behind screens. In addition check out our latest features and let us know if we can help bring a sense of community to your virtual workplace. https://bit.ly/347R6aB #videoconferencing #virtualworkplace #coronavirus

Introducing the Social Hardware for Business Platform 

The Proxfinity CUE™ is the only smart badge linked to a SaaS back-end that improves the event experience before, during and after a meeting.

With a  form factor thinner than a smartphone and lighter than a pad of sticky notes, the CUE™ puts just the right amount of social into professional – helping people connect and bond easily and naturally.

Reprogrammable. Reusable. Reliable – with three days of battery life.

Furthermore, how do you get 18 days worth of team building in a few hours and build bridges between different employee groups? Let us show you. https://bit.ly/2PPEIFU #socialhardware #wearables

Part of the challenge of inclusion is a challenge that’s also innately built into every social interaction – being creatures of habit and sticking with what we know. But how can we break that cycle? Read on to find out. https://bit.ly/2IcIfKv #socialhardware #wearables

How to Pull off a Corporate Event on Short Notice?

How to Pull off a Corporate Event on Short Notice?

Completing any task on short notice gets challenging, and organizing a full-fledged corporate event is no different. Don’t panic and give up altogether if you are facing an emergency like this. Even with a short lead time, you can pull off a successful corporate event, given that you play your cards right.

Let’s see some tricks and measures that you can employ to hold a successful corporate event on short notice.

Invites Should Be Sent Out at the Earliest

When an event is held on short notice, organizers face the issue of low attendance. This issue usually occurs because event invitations are not managed in the right manner. You need to be proactive with event invites when the window between sending invites and the actual event day is small. There are multiple things that you can do to expedite this process.

  • Use all mediums to send out the invitations. Use emails, Whatsapp, Facebook, calls, SMS, express mail to make sure you can fully reach out to the outside guests. For your team, you won’t have to put in that much effort.
  • You can also assign a person or a group to invite all those guests that matter the most personally. They can also put across the reasons for holding the event on such short notice more eloquently.

Try to Avoid Working with Too Many Contractors

When you are organizing an event with a regular lead time, you can work with a range of contractors taking care of different segments of the event. However, you don’t get this luxury when you are treading a tight deadline. Working with too many contractors when you don’t have much time makes for many last-minute unpleasant scenarios.

Instead, pick a contractor that can take care of all aspects of event management. When you work with a company that arranges the venue, catering, audio/video equipment, and transport, half of your work is sorted out on its own. You can streamline your event organizing work in the available time when you are just corresponding with a single person for everything.

Make it Interesting

If you want to make your event success with short lead time in hand, then you need to incentivize people to attend it. Add a specific theme to your event or give it some uniqueness that can be realized without putting in any extra time. For instance, you can have your event at a hangar venue specially designed for corporate and incentive events.

If you are working with a seasoned event company like Scottsdale Hanger Parties, then chances of the success of an event that’s being held on a short notice increase manifold. If you are looking to organize any type of corporate event in and around Scottsdale, get in touch with them.

The Basics of a Post-Event Corporate Reception

The Basics of a Post-Event Corporate Reception

Gone are the days when week-long workshops and full-day networking sessions were used to end with bland Q/A sessions and product launches. Now, organizations try to make the most of such opportunities to market themselves. This is the reason why the niche of “post-event receptions” has formed. Companies throw a party for its staff and attendees after any corporate event and engagement that stays less formal.

The idea of giving such post-event corporate receptions is to make sure everyone goes home with a cheerful mood. If you are also going to extend your corporate event to such a happy note, then read on. We are going to discuss some of the basics that you need to take care of in order to organize a successful post-event reception.

Change the Venue

It would be better if you have that post-event reception held somewhere else. Attendees will definitely like to experience a new place after staying for an entire day and sometimes many working days in the same place. It would be better if you sort this post-event venue in advance. Try to work with a company that can offer you all sorts of venues. This way, you will be able to choose different locations for the main event/ workshop/conference and post-event chill-out.

Don’t Fix the Itinerary of the Post-Event Reception

You need to differentiate between your more formal main corporate engagement and less formal post-reception event. Setting a tight itinerary will only dissuade people from attending it. If you don’t want to hear excuses from many attendees that they couldn’t attend the post-event reception for some “reason,” then keep it “no-pressure zone.”

Make sure both participants from outside and your own team can enjoy their time instead of keep on thinking about networking. The post-reception should be a gathering where people should interact with each other without the pretext of “business.”

Lighting and Music Should Be on Point

Giving your post-event reception a slight look of “club partying” won’t harm anyone. A  DJ playing live music and lighting dancing around— such improvements will surely make your post-event reception a hit among all the relevant people. Here too, you need to work with an event contractor that can fulfill your varied entertainment requirements.

Luckily, you can find such a contractor in Arizona that can arrange all sorts of live music for your event. From country to jazz and electronic to pop, you can hire live acts for your post-event celebration via them.

Add a Dash of Interactive Entertainment

Having interactive entertainment in your post-event reception will be a cherry on top. Getting served by an aerial bartender is definitely going to cheer your guests. Similarly, set up a stall for local wine or cheese tasting to make things more interactive and interesting.

A company like Scottsdale Private Event Venues can help you in arranging all the details of a post-event corporate reception. They can offer you a lot of venue options along with top-quality catering and ample entertainment services at very reasonable rates.

Fasten those seat belts

Fasten those seat belts and please return your tray tables to their upright and locked positions.  2020 corporate events are poised for takeoff in what appears to be the season’s most popular trend in venues. HANGARS 

Not just any old drafty ugly hangars, but deluxe facilities that house corporate jets, fractional ownership planes and rare or vintage aircraft and some really fast cars!

High end private exclusive event venues in North Scottsdale for gala’s awards banquets destination weddings Meetings conferences and conventions.

A logical choice for events is a blank canvas compared to some big box hotel ballrooms and are better-suited for an event than a fancy hotel ballroom.

Venues with magnitude

“Blank slate” event venues are a cool option to give yourself innovative control of how you want the space to look and feel. Each time there is a party in our hangars, it looks special from one event to the next. Above all, if you’re looking for an event venue that’s inspirational for you and your invitees, no matter if they’ve been there before. Basically, ditch all the “rules” and make your event your own and exclusive to you!

We are totally private and have no foot traffic for looky lou’s!

Use of Technology for Better Event Hosting

Use of Technology for Better Event Hosting

Technology is now an essential thread of our social fabric and lifestyle. It has dribbled into everything that we do all day knowingly or instinctively. Corporate events or any event for that matter have also been imprinted with the omnipresence and pervasiveness of technology.

Planners and managers are in agreement that the use of technology has breathed new life into events. Now, people ask for the latest event technology trends while meeting planners and organizers. It has been noted that the integration of technology positively impacts events in many capacities.

  • It swells attendance
  • It increases engagement
  • It cuts down the cost.

Let’s have a look at some of the event technologies that are in vogue these days.

Projection Mapping for the Creation of Augmented Reality Experience

Projection mapping can turn around the ambiance of the entire venue for better. This ambiance detailing is done through multiple projectors that cast still and moving images to all the large facades in the venue to create an interactive 3D display.

Projection mapping is also budget-friendly. So, you don’t have to think too much about cost management.  For instance, simple projected mapping on a hangar ceiling can transform the venue into a futuristic dome. You can also use projection mapping along with music to make it a part of interactive entertainment.

Digital and diode lighting controlled through computers can also add to the ultramodern visual ambiance that you are trying to create with projection mapping.

Social Media Walls for Better Engagement

This is an event technology trend that has been around for a while and not going anywhere anytime soon. Put a social media wall throw multiple screens on display with an event hashtag. Post all the posts and pictures with your event hashtag from across different social media platforms to these digital walls. This event tech trend has many upsides.

  • The activity surrounding it generates organic real-time excitement and engagement.
  • Guests at the event become your brand marketer.

Facilitate the Use of Smartphone

People will use their smartphones no matter how interesting your event lineup is. So, start banking on this new-age human instinct.  To begin with, provide free internet. Secondly, go online with your program timeline, handout, menu, and any other itinerary. People will find it easy to look at concurrent event details through their phones and tablets.

Put on a VR Show

If your event entails a short guest list, then you can also think of putting on a VR show. VR is a trending event technology that ensures maximum attendance. You can also use it for some subtle branding.

Live Stream Your Event

If your event consists of music or any other performing art display, then you should make the most of it.  Live stream theses performances to gather a virtual audience for your event. At no cost, you can fetch a good number of eyeballs for your event.

Scottsdale Private Event Venues provides event hosting, catering, and entertainment as per the needs of your preferred theme. The company can also incorporate the latest technology trends in your events to spice things up.

 

 

How to Bring Your Corporate Event to Life

How to Bring Your Corporate Event to Life with a Big Opening and Food

It’s expected of events to be lively and full of entertainment. However, that doesn’t happen all the time and particularly not with corporate events. Tedious state of affairs—this is how one can define the most of corporate events that are just organized for the sake of it.

This happens when no planning, creativity, and hard work is put in making the night memorable. With sleepy proceedings all through the event, neither your employees will feel rewarded, nor can you build new partnerships.

In short, if you are organizing an event, make sure it brims with energy. If not all, it should make most of your guests happy and chirpy. In order to ace corporate event management, you will need to get at least two things right: the opening and food.

Give It an Adrenaline-Filled Kick-Start

If you want to get things going right from the beginning. Start off the event with a bang. For instance, try to emulate the setting of New Year countdown. Use of music along with fireworks and light shows makes for a grand opening of the night and that too without straining your budget.

However, the same ambitious grand opening can become a whole lot of mess without proper planning. Make sure that all the guests are properly checked in before the event clock starts ticking. Also, have some greeters in place who can guide guests through the venue. Remember that you can only off to an energy-filled start if guests are comfortable in their place.

Visitors’ Energy Depends on Food and Beverages

Yes, many people come to events for free food and drinks. So, get along with this reality and use it to make your event successful. Even if that’s not the case, people can’t be engaged in chatter and activities all the time. They need refueling in the form of their favorite foods and drinks to remain animated. Try to slot in these two things if you want to make your event more eventful.

  • In case of small to medium gatherings, great every guest with an entrée.
  • Set a moving bar so people can indulge wherever they are sitting/standing.

Variety is the key when you are planning the food. Have exotic, continental, oriental—everything on the platter. People love to try out new food when it’s free. The pursuit of new food and instantaneous reviews on it will keep your party abuzz.

Take care of people’s food preferences from an ideological and medical standpoint as well. Make sure there are some pure vegan, kosher and halal options in the menu. Lactose intolerant people should also find something to eat. The shortage of food and beverages is the most awful thing that an event organizer can experience. So, it’s important to get accurate headcount beforehand to arrange the catering.

Scottsdale Private Event Venues provide complete corporate event management for all sorts of organizations. From unique venues to catering and event amenities, the company can take care of everything with its extended experience of event planning and management.

 

The Importance of Professional Catering in Event Planning

The Importance of Professional Catering in Event Planning

Event planning management is never a mean task. One has to take care of a lot of details to ensure a successful event night. From curating guest lists to venue selection and settling on the entertainment activities, hosts get so engrossed in planning things that they leave catering for the last.

It’s a mistake to put food and beverage details of the event on the back burner. Catering and event planning go hand in hand. You can’t pull off a successful event without professional catering. There are several elements that highlight the importance of catering for organizing a successful event.

It Will Be the Most Memorable Part of the Night

Believe it or not, people remember the food and overall catering services better than any other activity of an event. How good is the food and how it is served—these are the things that linger in guests’ memory for quite some time.

In other words, good catering can help you in projecting the right and pleasing impression of your organization to the employees, prospective, and existing clients. There is a simple formula to ensure that catering at an event remains remarkable: the food should taste good and it should be in adequate quantities.

After all, happiness and festivity is the premise of every event. And what’s better than good food to make people happy?

Catering Is Directly Linked to Health

Focusing on catering for any event is also essential because it is directly linked to you and your guests’ health. You don’t want to hear about some folks getting food poisoned at the event night. Apart from registering as a bad memory for affected guests, it will also put you in an awful state of mind.

For that matter, make sure that you only get quotes from those caterers that have a well-built reputation in the market. You might have to pay some extra to hire services that fully comply with cuisine hygiene requirements. But believe us, the cost of good catering that ensures the wellbeing of your guests is worth it.

Catering and Decoration

Event catering is more than just putting the food on a platter. A whole lot of decoration and arrangement goes with it, and only professionals can rightly do it. Food decoration just adds up to the overall visual appeal of the venue. Bars festooned with exotic dishes in a unique style treat more than just taste buds.

Catering Ensures Hassle-Free Buffet

Professional caterers make sure that the food and drinks they are putting up are in accordance with the headcount. Similarly, they make an effective supply chain in the venue so that no item from the menu faces shortage even for a second. This provision is really important to make the event buffet free of wrestling and hassle.

Scottsdale Private Event Venues provides services of several catering contractors along with its event management services. Make sure you get professional caterers on board to make your event a success.

 

SPEV adds Vehicle Vault to portfolio

SPEV adds Vehicle Vault to the portfolio, Venues of North Scottsdale is announcing the addition Vehicle Vault. An 11,000 square foot facility to its already expansive offering of unique venues for hosting private events. Furthermore, this addition boasts 28-32 foot ceilings, accommodates large groups for dinner. Besides that provides a dramatic backdrop to any experiential event. With that said the open space and the high ceilings with exposed rafters lend opportunity for event planners to create a fully customized and unique atmosphere.  Unlike any big box, ballroom could provide No More Ballrooms!

About Venues of North Scottsdale:

Venues of North Scottsdale a premier exclusive venue rental agency based in Scottsdale, AZ. Most importantly SPEV offers access to privately owned hangars, for hosting private and corporate events. Groups from 300 to 2,000 from across the United States. Venue of North Scottsdale’s catering, décor, rental, transportation, logistics, and consultation services round out their full-service event planning and production support. Providing relief to event planners who often source these services from multiple providers when renting traditional offsite venues. With that said corporations are looking to engage their audiences with breathtaking or branded events. The team at Venues of North Scottsdale provides concept-to-execution consultation and production, managing every detail of the guest’s experience.

In the heart of Scottsdale Airpark this dazzling and very private event venue magnificent for hosting corporate events. With that said from lunches, sit down dinners, canapé receptions and film premieres to product launches, live music showcases, awards ceremonies and of course, fabulous holiday celebrations. An expert events team is on hand to ensure that everything is just perfect. The Scottsdale Automobile Museum inventory includes several antique & classic vehicles which are offered to enhance your company party, corporate event, wedding, anniversary, or another special event.

 

Best 3 Hangars for Any Corporate Event

The Top Hangars for Your Corporate Event

Hosting a special event at an airport hangar is a relatively modern idea that is being followed by people quite frequently these days.

An airport hangar is different from the everyday, ordinary venues as it is often located far away from the buzz of the city and offer breathtaking views that can’t be experienced elsewhere.

Here we present to you some best hangars where you can plan your upcoming corporate event quite conveniently.

 

  • Heli Hangar

 

Heli Hangar is a modern and trendy private Scottsdale venue that is heartily nestled in the middle of the airpark. It has an open floor large space, giving its clients an opportunity to design the event the way they want. It means that you can decorate the entire place according to the theme and the type of corporate event you are planning to host.

You wouldn’t feel limited in terms of bringing your creative ideas to life. For instance, the high ceilings of the hangar will give you the opportunity to host all kinds of entertainment, and a large amount of space will give you enough room to get creative with the lighting and decorating.

If you really want to impress your colleagues, you can have tours of the city in this incredible hangar, making it a fun and memorable experience for all of your co-workers.

 

  • Hangar 6

 

If you are planning to host a large-scale official event such as corporate conferences, award shows, and a product launch, consider booking Hangar 6. The unconventional hangar is known for accommodating a large number of people up to 1000 guests!

Owing to its large space, you can easily host any form of entertainment. The options are plenty as you can consider entertainments like acrobats, dance shows, and large musical bands.

The best thing that will compel you to book Hangar 6 at once is the style of its door opening which gives a perfect view of the jets taking off and landing. Such an amazing sight will definitely wow your colleagues!

 

  • Lux Air Jet Center Hangar

 

One of Arizona’s most extraordinary event spaces, Lux Air Center is perfect for both small and large gatherings.

The place can accommodate up to 15, 00 guests, making it ideal to organize your large business meetings, corporate concerts, charity galas, promotional events, and clients receptions. If you think this venue wouldn’t be perfect for your small corporate affair, then you are wrong. For smaller groups, the event planner can bring in more interior décor, and pipe and draping that will make the unique venue fit for a small size office event as well.

If you are living in Scottsdale, you are in luck as these hangars are situated there. If you want to organize your next big corporate event in any of these best hangars, book Venues of North Scottsdale today.