How to Pull off a Corporate Event on Short Notice?

How to Pull off a Corporate Event on Short Notice?

Completing any task on short notice gets challenging, and organizing a full-fledged corporate event is no different. Don’t panic and give up altogether if you are facing an emergency like this. Even with a short lead time, you can pull off a successful corporate event, given that you play your cards right.

Let’s see some tricks and measures that you can employ to hold a successful corporate event on short notice.

Invites Should Be Sent Out at the Earliest

When an event is held on short notice, organizers face the issue of low attendance. This issue usually occurs because event invitations are not managed in the right manner. You need to be proactive with event invites when the window between sending invites and the actual event day is small. There are multiple things that you can do to expedite this process.

  • Use all mediums to send out the invitations. Use emails, Whatsapp, Facebook, calls, SMS, express mail to make sure you can fully reach out to the outside guests. For your team, you won’t have to put in that much effort.
  • You can also assign a person or a group to invite all those guests that matter the most personally. They can also put across the reasons for holding the event on such short notice more eloquently.

Try to Avoid Working with Too Many Contractors

When you are organizing an event with a regular lead time, you can work with a range of contractors taking care of different segments of the event. However, you don’t get this luxury when you are treading a tight deadline. Working with too many contractors when you don’t have much time makes for many last-minute unpleasant scenarios.

Instead, pick a contractor that can take care of all aspects of event management. When you work with a company that arranges the venue, catering, audio/video equipment, and transport, half of your work is sorted out on its own. You can streamline your event organizing work in the available time when you are just corresponding with a single person for everything.

Make it Interesting

If you want to make your event success with short lead time in hand, then you need to incentivize people to attend it. Add a specific theme to your event or give it some uniqueness that can be realized without putting in any extra time. For instance, you can have your event at a hangar venue specially designed for corporate and incentive events.

If you are working with a seasoned event company like Scottsdale Hanger Parties, then chances of the success of an event that’s being held on a short notice increase manifold. If you are looking to organize any type of corporate event in and around Scottsdale, get in touch with them.

Use of Technology for Better Event Hosting

Use of Technology for Better Event Hosting

Technology is now an essential thread of our social fabric and lifestyle. It has dribbled into everything that we do all day knowingly or instinctively. Corporate events or any event for that matter have also been imprinted with the omnipresence and pervasiveness of technology.

Planners and managers are in agreement that the use of technology has breathed new life into events. Now, people ask for the latest event technology trends while meeting planners and organizers. It has been noted that the integration of technology positively impacts events in many capacities.

  • It swells attendance
  • It increases engagement
  • It cuts down the cost.

Let’s have a look at some of the event technologies that are in vogue these days.

Projection Mapping for the Creation of Augmented Reality Experience

Projection mapping can turn around the ambiance of the entire venue for better. This ambiance detailing is done through multiple projectors that cast still and moving images to all the large facades in the venue to create an interactive 3D display.

Projection mapping is also budget-friendly. So, you don’t have to think too much about cost management.  For instance, simple projected mapping on a hangar ceiling can transform the venue into a futuristic dome. You can also use projection mapping along with music to make it a part of interactive entertainment.

Digital and diode lighting controlled through computers can also add to the ultramodern visual ambiance that you are trying to create with projection mapping.

Social Media Walls for Better Engagement

This is an event technology trend that has been around for a while and not going anywhere anytime soon. Put a social media wall throw multiple screens on display with an event hashtag. Post all the posts and pictures with your event hashtag from across different social media platforms to these digital walls. This event tech trend has many upsides.

  • The activity surrounding it generates organic real-time excitement and engagement.
  • Guests at the event become your brand marketer.

Facilitate the Use of Smartphone

People will use their smartphones no matter how interesting your event lineup is. So, start banking on this new-age human instinct.  To begin with, provide free internet. Secondly, go online with your program timeline, handout, menu, and any other itinerary. People will find it easy to look at concurrent event details through their phones and tablets.

Put on a VR Show

If your event entails a short guest list, then you can also think of putting on a VR show. VR is a trending event technology that ensures maximum attendance. You can also use it for some subtle branding.

Live Stream Your Event

If your event consists of music or any other performing art display, then you should make the most of it.  Live stream theses performances to gather a virtual audience for your event. At no cost, you can fetch a good number of eyeballs for your event.

Scottsdale Private Event Venues provides event hosting, catering, and entertainment as per the needs of your preferred theme. The company can also incorporate the latest technology trends in your events to spice things up.

 

 

How to Bring Your Corporate Event to Life

How to Bring Your Corporate Event to Life with a Big Opening and Food

It’s expected of events to be lively and full of entertainment. However, that doesn’t happen all the time and particularly not with corporate events. Tedious state of affairs—this is how one can define the most of corporate events that are just organized for the sake of it.

This happens when no planning, creativity, and hard work is put in making the night memorable. With sleepy proceedings all through the event, neither your employees will feel rewarded, nor can you build new partnerships.

In short, if you are organizing an event, make sure it brims with energy. If not all, it should make most of your guests happy and chirpy. In order to ace corporate event management, you will need to get at least two things right: the opening and food.

Give It an Adrenaline-Filled Kick-Start

If you want to get things going right from the beginning. Start off the event with a bang. For instance, try to emulate the setting of New Year countdown. Use of music along with fireworks and light shows makes for a grand opening of the night and that too without straining your budget.

However, the same ambitious grand opening can become a whole lot of mess without proper planning. Make sure that all the guests are properly checked in before the event clock starts ticking. Also, have some greeters in place who can guide guests through the venue. Remember that you can only off to an energy-filled start if guests are comfortable in their place.

Visitors’ Energy Depends on Food and Beverages

Yes, many people come to events for free food and drinks. So, get along with this reality and use it to make your event successful. Even if that’s not the case, people can’t be engaged in chatter and activities all the time. They need refueling in the form of their favorite foods and drinks to remain animated. Try to slot in these two things if you want to make your event more eventful.

  • In case of small to medium gatherings, great every guest with an entrée.
  • Set a moving bar so people can indulge wherever they are sitting/standing.

Variety is the key when you are planning the food. Have exotic, continental, oriental—everything on the platter. People love to try out new food when it’s free. The pursuit of new food and instantaneous reviews on it will keep your party abuzz.

Take care of people’s food preferences from an ideological and medical standpoint as well. Make sure there are some pure vegan, kosher and halal options in the menu. Lactose intolerant people should also find something to eat. The shortage of food and beverages is the most awful thing that an event organizer can experience. So, it’s important to get accurate headcount beforehand to arrange the catering.

Scottsdale Private Event Venues provide complete corporate event management for all sorts of organizations. From unique venues to catering and event amenities, the company can take care of everything with its extended experience of event planning and management.

 

Team Building and Ice Breaking Games and Activities for Corporate Events

Corporate Event Games & Activities

The activities and games that are made a part of corporate events are those that are both enjoyable and add value to the events. While there are different games and activities you can incorporate depending on what the event is about, it is generally ice breaking and team building activities that work best for such events.

These corporate event games and activities don’t only add life to the events but also allow people to know each other, relax, enjoy, and participate at the same time.

If you too are looking for ideas to make corporate events fun and interactive, here are a few games and activities that you can incorporate.

1.     The Game of Possibilities

This game is less time-consuming and is an amazing one for team building. All that you need to do is divide the participants into several small groups and distribute random objects in each group. The object you distribute should be given to a random person in each group and those who get it will have to stand up and showcase a unique use of the object in front of everyone, one after the other.

Another way you can play this game is by having the person with the object give clues to their team in order to guess the object. In this scenario, the demonstrator will not be allowed to speak.

The objective of this game is to allow the participants to be creative and interact with each other while having fun. It inspires creativity and team building.

2.     Turning the Negatives into Positives

The objective behind this activity is to enable the participants to engage better and cheer each other up. It helps them discover ways to gain a positive outlook even in the most trying times and teaches them not to judge others.

You can either divide the participants into pairs or trios or more. What happens during the activity is that a person will share his/her real-life negative experience from the past with the other member(s). After this, the other participant(s) will look at the scenario and discuss the positive aspect of the same experience. The partners will keep on switching roles until everyone is done.

Outdoor Team Building Games

3.     The Perfect Square

You will need long pieces of rope and a blindfold for every participant. All that you have to do is make the coworkers form a circle while grabbing a piece of rope. Each of the members will then be asked to put their blindfolds on and set the rope on the floor. Next, have the participants must move away from where the ropes were placed and then come back and arrange all the ropes together to form a large square with each other’s help while still being blindfolded.

This game will encourage communication as each participant will be dependent on another and allow them to demonstrate their leadership skills. This will also develop a sense of trust among the participants and add to their team building skills.

If there is a corporate event coming up and you have been stressing over making it engaging and fun without sidelining the actual purpose/goal, Scottsdale Corporate Events has got you covered. Connect today to discuss your options!

The Evolution of Corporate Events

Corporate Events Are Evolving

With all the technological advancements, everything related to businesses including corporate events has evolved as well. Modern technology has made it easier for businesses to plan and manage corporate events while revealing how these events could be better translated into profits and growth.

From small-scale employee appreciation events to large-scale trade shows and conferences, corporate events have become a mandatory part of the marketing strategy of several corporations.

In fact, a recent survey conducted by HBR (Harvard Business Review) with 700 business executives revealed that 93% of the executives stress on hosting corporate events and this included 57% who give this a high priority. A large majority (85%) of the respondents also confirmed that their organizations prefer and prioritize sponsoring events.

With that said, the marketers today, especially those working for the corporate sector or as corporate event planners, are under a lot of pressure to bring value to the businesses through these events. And this pressure is only increasing every day!

However, this was all the more difficult until recently when there was no trusted and efficient way of tracking event activities of a certain scale. Today’s generation, on the other hand, has event marketing software that can be used to track the value of corporate and other events. With these, even the degree to which these events become profitable for corporations can be gauged.

Since the introduction of it, the event industry has evolved rapidly and has come a long way. And while corporate events are evolving for a number of reasons, the credit for major improvements belongs to technological advancements.

The Impact of Technology

Everyone in today’s age is aware of the explicit use of technology and how everything in this world has become easier, integrated, and systemized because of the technological influence. Likewise, those organizing corporate events are no stranger to this truth.

 

So, how is technology actually influencing the events industry? Well, for the most part, it is our smartphones that have brought the revolution!

From Papers to Mobile

If we travel back a decade and look at how corporate events used to be then, we can easily picture all the manual arrangements and overt use of paper. There used to be printed invitations that were sent through the mail and the attendees’ utilized paper pads to note things down. Likewise, the organizers used paper-based activities to develop the audiences’ interest and make meetings and conferences interactive. But that’s not the case anymore!

Today, event invites are sent via emails and all the other tasks have gone from being paper-based to screen-based. Those engaged in event organization utilize applications, software, and online platforms to make corporate events interactive and engaging. And this is done to achieve the following:

  • Make an impression
  • Improve audience engagement
  • Environment-friendliness (by not utilizing paper)
  • Easy organization and management

 

In a nutshell, corporate events are evolving with every passing moment, and all that the latest technology is actually doing is introducing easy solutions to problems that create unimaginable stress-full experiences for both the corporate event organizers and the attendees.

Looking for someone who can help you pull off a successful event while using all the latest technologies and bring you maximum returns? Connect with the team at Scottsdale Corporate Events today!

 

How Corporate Events Benefit Businesses

The Softer Side of Corporate Events

More often than not, corporate events are the first thing that is cut off the budget in an attempt to save more money. Even today, there are companies and people who think that corporate events are of no importance and don’t bring any benefits to businesses. When given the choice to eliminate any of the planned activities to bring down expenses, most prefer chopping off annual employee parties or other similar corporate events.

However, had the benefits of these events been known widely, more people would be willing to even skip buying company assets in order to arrange corporate events. Whether it’s your annual picnic, a holiday party for the employees, a trade show, or another sort of large-scale event, every type of corporate event is so much more than just a session where people get to relax and unwind.

Company events help you achieve big things that are otherwise really hard to get. There is a softer side to everything that is seemingly rigid and formal, and the same is the case with corporate events. They help you with:

  • Improving the company culture
  • Employee appreciation and boosting their morale
  • Propping-Up creativity

Nonetheless, no one can deny the fact that arranging company events is an investment in itself and you need to properly plan and allocate budgets to be able to pull off successful events. But this does not mean that you simply give no thought to the expenses that you will bear in running a successful event. Planning these events is just as important as hiring new employees and marketing your products, and should be treated as such.

1.     Improvement in Company Culture

Corporate events allow you to highlight, emphasize, and reiterate the culture and values of the company. No one would want to work for a company that doesn’t make them feel empowered and valued, and the same is the case with your current employees. Factually speaking, corporations that are able to successfully engage their employees are able to make 2.5 times more than those who don’t. Furthermore, engaged and empowered employees are 87% less probable to switch jobs. Emphasizing the company culture and values in corporate events is a great way to engage your employees and empower them.

2.     Employee Appreciation

Corporate events have proven to be really effective in validating and appreciating employees. The employees can be rewarded for their performance and appreciated for the achievements over a period of time. You can further discuss how an award-winning employee’s performance has benefited the company and/or give examples of how they have been adhering to the company’s culture and values when they are called upon.

The employees receiving their awards and hearing nice things that you have to say about them will give them the recognition that they rightly deserve and motivate them to keep performing the same way. What’s more, this will encourage other employees to work hard and working their way up for the award in your next corporate event.  This means a rise in the overall productivity of your employees. So, it’s a win-win!

3.     Prop-Up Creativity

Letting the team step out of the normal work setting and allowing them to experience a new, different environment that is not as formal will encourage them to participate and think out of the box. This will enable them to use their creative energy in different areas like problem-solving for instance. 

The softer side of corporate events is something that most don’t really know about but those who do are able to cash in on it explicitly and the same is what you can do as well.

Hire Scottsdale Corporate Events today and watch your event leave everyone awestruck!

Trends to Pull Off Successful Business Conferences in 2019

Conference Trends 2019

The landscape for corporate events and conferences is constantly changing, and everyone related to this area including businesses, event planners, venue owners, and caterers are working hard to adapt to the latest trends to be able to deliver superior services.

We all remember the times when all corporate conferences used to have this typical arrangement with the delegates seated in a single row and coming to the rostrum to speak in front of the audiences until the conferences ended. Not to mention how we could easily spot a couple of attendees yawning or catching naps here and there. The good news is that those days are no more!

Conferences currently are all about developing audiences’ interest and keeping it intact throughout the events. For the most part, this depends on how corporate events are tailored to the needs of guests and its perfect execution.

If you too are on the lookout for conference trends for the year 2019, here are a few that will contribute to the overall success of your upcoming conferences.

  • Winning with Technology

Truth be told, conference attendees are often seen busy using their smartphones and what makes them do this is the urge to fight back sleepiness or simply make it through the boring business conferences. And if half of the people attending your conference are busy using smartphones throughout the event, how successful do you think the event will be? It is like standing there watching all your effort and investment being wasted and not being able to do anything about it.

While you can’t really ask adults to not use their smartphones, how does the idea of taking this negative side and turning it into something positive sound? How about using smartphones to make your conference interesting and interactive?  That would be amazing, of course! What you can do is make your conference interactive by asking questions that the attendees need to answer on a platform that runs on their phones, such as twitter discussions or event applications.

Yes, that’s one powerful conference trend you will have to ensure incorporating as you pave your way to arranging successful business events in 2019.

  • Tiny Escapes

Another conference trend you should catch up on is using ideas to keep your audience energetic and upbeat. It is indeed hard to make a ‘business’ event thoroughly entertaining while keeping in view the actual purpose of such an arrangement without failing it.  

What you can simply do is arrange for tiny getaways during lengthy conferences. Setup activities that people can engage in and rejuvenate themselves to make it through the remaining part of the conference that you have arranged. These could be anything from snack breaks, group discussions, games in the middle, or short discussions on irrelevant stuff like cooking, fun facts, or traveling.

  • Themes and Theater

A lot of businesses are actually trying to make their otherwise boring events lively and fun by adding theatrical elements like drama, short stand-up comedy sessions, etc. in addition to theming the events accordingly by using related arrangements for catering, and lighting. And this indeed is an amazing idea!

Incorporating theater, themes, and drama into your corporate events will not only ensure that the audiences remain engaged and entertained throughout the conference but will also help you build more personal and better relationships with them. So, it’s win-win!

Get your corporate event arranged professionally by connecting with the experts at Scottsdale Corporate Events. The team would be more than happy to bring your dream to life!

Tips to Trim Down Food Waste at Your Upcoming Corporate Event

Food is what brings events to life. It is a notable attraction in corporate catered events. However, what is saddening is a lot of food that remains uneaten in these events ends up in the landfill.

As per the U.S. Environmental Protection Agency, food happens to be the largest contributor to the disposal system as compared to other forms of municipal solid waste. What is even more dreadful is that the same ‘clean’ food ends up releasing methane—a strong greenhouse gas.

If you think there is a lot of food waste at your corporate events, here are a few steps you can follow to reduce it in your upcoming corporate event.

 

  • Plan In Advance

 

When organizing a corporate catered event, put food waste reduction as your first priority since the very beginning. Start from finding organizations that will collect leftover food to distribute amongst the poor or homeless in your area. The most common mistake people make is putting first things last, such as food waste reduction. This is not something you can do at the eleventh hour. It will take you time to find a leftover collection organization and things like availability will have to be considered. So, it is best to plan ahead of the event.

Another thing you should understand is the importance of the Bill Emerson Good Samaritan Food Donation Act. The law was passed in the United States in 1996, and it protects organizations and individuals who donate food from facing legal consequences if any of the donated food items turn out bad or harm anyone.

If you can, communicate with the attendees prior to the event regarding food waste reduction. Send out a reminder email a day before the event in which you ask the attendees to confirm their availability in order to reduce food waste.

 

  • Be Watchful

 

Research has shown that an average person eats no more than 1 pound of food in every meal. Often, food caterers will con you by setting a target of 3 pounds per person to earn more, especially in buffet setups. Make sure you choose reliable caterers and do necessary calculations before things are finalized. Go for well-reputed corporate caterers, such as Artisan by Santa Barbara Catering, Atlasta Catering & Event Concepts, Creations In Cuisine or Levi Catering (Kosher or Non).

 

  • Be Imaginative

 

Use shrewd tactics to prevent food waste. For example, you should use reusable crockery over paper/plastic dishes that are disposable. This will keep the guests from throwing away leftovers and using fresh plates to fill up without there being a need.

You can also install a hydration station or present tap-water pitchers instead of plastic bottles to prevent both water waste and environmental damage.

 

  • Be Cooperative

 

Most people think it is solely the caterer’s responsibility to manage everything, so they don’t pay heed to or discuss important things when they should rather be very cooperative and well-informed. Things like food quality and quantity should be discussed with the event planners or caterers you choose.

You should also communicate with both your guests and the caterers to reduce food waste. The caterer should be informed of the number of guests so that the perfect amount of food is served. If possible, talk about the importance of food waste reduction before it is time to serve.  Learn more about SPEV’s Catering options.

After all, it only takes a little amount of food to save a life; so, why not?

Hiring Professional Live Music for Corporate Event

4 Tips for Hiring Professional Live Music for Corporate Events

When you have a live band playing at any kind of corporate event, it can make a drastic difference to the ambiance it creates. Any event in Scottsdale can become a lot more fun and entertaining if you have the right kind of music playing to liven up the place. There are a lot of other things that you need to take into consideration for your corporate event in order to make it a success. A lot of people might make the decision to hire professional musicians passively but if you make the decision wisely, it can make a world of a difference for your event. Here are some of the tips that we at Venues in North Scottsdale think you should keep in mind when considering a band to play live music at your next corporate event at one of our unique venues.

 

1.     Professionalism Counts for A lot

If you hire a band that is highly professional about the way they work, it can be very beneficial for you and your event. Professionalism would mean that the musicians are easy to work with, they are willing to play the music that is perfect for the kind of environment there is at the event and they will enjoy it as much as the audience does as well. The entire event in Scottsdale becomes more streamlined when the live music that the professional band plays is great. A professional band will have all the information about them on their online websites and portals.

2.     Quality Is Paramount

Before you actually select a band to play the live music at your event hosted in one of our unique venues, we suggest that you listen to recordings of their performances elsewhere. Most of the bands have their live performances recorded and uploaded on online platforms. An ideal band will play live music at your corporate event with very high sound quality and deliver the best music that your guests would prefer to listen to.

3.     Volume Control

You do not want a band playing at your corporate event too low that nobody can hear or too high that you cannot hear anything else. The aspect of volume control is key when it comes to the live music at corporate events in Scottsdale and anywhere else. A professional band should be able to play live music in a more mellow volume when required but they also need to be able to spice things up when the need arises.

4.     Sound System

Of course the key aspect of delivering both good volume control and sound quality is the sound system that the band uses. For good live music to be delivered to the audience properly, you need the music to be played in a proper sound system.

At our unique venues, the aspect of acoustics will be very important. Aircraft hangars are a particular specialty with Venues in North Scottsdale. They provide for some of the most special experiences when it comes to corporate events or events of any kind.

If you want to host a truly successful corporate event, we advise that you take these suggestions into consideration while hiring a band to play live music. If you want to find a unique venue where you will host the event, you should contact us for that. Feel free to contact us at any time. We’d be more than happy to sort out the best possible venue for your corporate event.

Best 3 Hangars for Any Corporate Event

The Top Hangars for Your Corporate Event

Hosting a special event at an airport hangar is a relatively modern idea that is being followed by people quite frequently these days.

An airport hangar is different from the everyday, ordinary venues as it is often located far away from the buzz of the city and offer breathtaking views that can’t be experienced elsewhere.

Here we present to you some best hangars where you can plan your upcoming corporate event quite conveniently.

 

  • Heli Hangar

 

Heli Hangar is a modern and trendy private Scottsdale venue that is heartily nestled in the middle of the airpark. It has an open floor large space, giving its clients an opportunity to design the event the way they want. It means that you can decorate the entire place according to the theme and the type of corporate event you are planning to host.

You wouldn’t feel limited in terms of bringing your creative ideas to life. For instance, the high ceilings of the hangar will give you the opportunity to host all kinds of entertainment, and a large amount of space will give you enough room to get creative with the lighting and decorating.

If you really want to impress your colleagues, you can have tours of the city in this incredible hangar, making it a fun and memorable experience for all of your co-workers.

 

  • Hangar 6

 

If you are planning to host a large-scale official event such as corporate conferences, award shows, and a product launch, consider booking Hangar 6. The unconventional hangar is known for accommodating a large number of people up to 1000 guests!

Owing to its large space, you can easily host any form of entertainment. The options are plenty as you can consider entertainments like acrobats, dance shows, and large musical bands.

The best thing that will compel you to book Hangar 6 at once is the style of its door opening which gives a perfect view of the jets taking off and landing. Such an amazing sight will definitely wow your colleagues!

 

  • Lux Air Jet Center Hangar

 

One of Arizona’s most extraordinary event spaces, Lux Air Center is perfect for both small and large gatherings.

The place can accommodate up to 15, 00 guests, making it ideal to organize your large business meetings, corporate concerts, charity galas, promotional events, and clients receptions. If you think this venue wouldn’t be perfect for your small corporate affair, then you are wrong. For smaller groups, the event planner can bring in more interior décor, and pipe and draping that will make the unique venue fit for a small size office event as well.

If you are living in Scottsdale, you are in luck as these hangars are situated there. If you want to organize your next big corporate event in any of these best hangars, book Venues of North Scottsdale today.