Audio Visual Equipment

Audio/Visual Production

Your production team makes your event. The latest technology needs professional expertise. Finally when your event goes live you want the best on your team. Our event production managers and on-site technicians will be there to make all the magic happen! From concept to creation, inspired end-to-end organization of the main event – seamlessly executed.

VNS will maximize the impact of your event using the latest technology from inception to completion. Your experience, built your way!

Non-Profit Gala FundraiserThe team has years of experience operating a full spectrum of event types.  With many different environments, from traditional hotel ballrooms and convention center environments to highway tunnels, open fields and urban streets. VNS has worked with Fortune 500 corporate clients, sports agencies, and private celebrities. We execute meetings and conferences, trade shows, national brand product launches, fashion shows, concerts. As well as non-profit gala fundraisers and exclusive private functions. We provide our clients with the most client-centric focused technical team of professionals who have seen it all.  Bringing this level of experience to your live event always delivers a lasting impression with your guests. Most noteworthy our team delivers in the following technical production areas:

  • Audio Solutions
  • Lighting Design
  • Video Projection/Mapping / LED Screens / I-Mag
  • Video Content Creation/Post Conversion
  • Staging
  • Rigging
  • Power Distribution
  • CAD and Room Layouts
  • PowerPoint / Keynote Production
  • Live Streaming

g or marketing needs. This is the same equipment TV stations use for HD newscasts.

Deciding on Drones for Events

Deciding on Drones for Events

4 things to consider before booking aerial photographers

Drones have revolutionized the way moments can be captured and shared. Just a few years ago, the only option for aerial photography was hiring a plane or helicopter. Drones allow us to capture crystal-clear aerial perspectives for a few hundred dollars. With today’s drone technology, high-definition footage of any occasion can be obtained at a very reasonable price.

The accessibility of drone photography has brought us into the future of event planning. Even the smallest gatherings can be turned into great memories. Before hiring a drone operator for your next event, there are a few things to consider.

How Much Footage Do You Want or Need?

Aerial photography is the perfect way to capture breathtaking shots of your event venue from above and get creative with the way it is filmed. Show off all the best aspects of your event without worrying about a photographer.

If you’re considering hiring a drone photographer for your event, you must decide whether you want them to shoot your whole event, including the ground production, or to take aerial shots. If you only want a few aerial pictures and video, prices are considerably cheaper. For full air and ground production, you should expect to pay $400–500. When hiring an operator for full production, it is common for them to cut you a deal on editing.

How Will You Use the Footage?

Deciding how you will use the footage will help determine how much you want filmed, and where. Drone footage makes for amazing marketing or event recap videos. Large-scale trade shows and outdoor receptions take a lot of planning to run smoothly. Drone photography is the perfect tool to make sure your hard work is noticed. With an aerial perspective, event planners can show off venue locations, crowds of people and their setup like never before.

What are You Getting for Your Money?

Cost will depend on several things, including the amount of footage needed and the hoops the photographer must jump through to be approved. The more attendees at an event, the greater the liability factor; in some cases operators might have to get additional insurance to be able to fly their drone. A planner should always check with the venue’s event management team for approval before hiring a drone photographer/operator, and be sure you fully understand when and where it can be used, if permitted. Some convention centers prohibit its use in common areas, for example, but allow it on the expo floor.

What Should You Expect from the Photographer?

“A client should expect to scout the location of the shoot,” says Matt Austin, owner and operator of Aerial Imaging Resources. According to Austin, this can be done in person or using a tool such as Google Earth. He says expert drone operators make sure anything unwanted that could be in the shot is moved or they take note to avoid it when shooting later. Another important consideration for an operator is researching the sunlight conditions for optimal light on what they want to showcase in their footage.

 

 


Victor Montalvo is co-founder of HiFly Photography

Extras To Pack for an Event?

Extras To Pack for an Event?

The wireless powerpoint controller

One of the easiest things to miss off the AV list and possibly one which annoys speakers most, a clicker. That’s right this small bit of kit can make your event go a lot easier and allow your speakers to relax in their presentations. We enjoy the Logitech version which combines a powerpoint controller and laser pointer built in, but there are loads out there.

Portable Wifi Hub

Since we all know that hotel and expo centre wifi can often cost an arm and a leg. If you’re not in your home country this can become event more exasperating. We admit they’re not 100% perfect, but if you’re in a  bind they can be pretty useful. Consider getting a portable wifi hub and purchase an international sim card to work in it. Cheap and a good back up.

Handheld Scanner

If you’re phone camera won’t do and you need accurate and multiple scans then it may be worth taking along a portable scanner. Therefore these little gadgets can store a vast volume of data and are pretty small to boot. We use the Canon and it’s served us pretty well over the years

Portable Phone Charger

It always happens at every event, you will always run out of power. No matter how many phone charging stations you will use, whether you take an extra iphone cable with you or not. You will 100% always run out of power. Then why not take one of these little gadgets with you and charge your phone on the go. Cheap and loads to choose from, portable phone chargers

Travel Adapter

….and while we’re at it charging, don’t forget the travel adaptor. More modern ones have additional USB ports built in

Business Card Holder and Folio

In addition they may be a little old school, but it’s hard to see a day when we will actually get rid of them fully. The business cad holder as it’s always awkward being caught short and if you can a matching folio to carry around your numerous papers on the day.

Don’t forget the Apps!

Business Card Reader – why carry round a piece of hardware if your phone can scan them and type them up for you?

The translator – This amazingly cool app from Google allows you to hold your phone camera at a number of foreign languages and it will translate them instantly for you….what a time to be alive!

Uber  – this one goes without saying, easier to expense your company and far more fun than hailing a taxi.

Flight Track – Ensure you and everyone else coming to the event is on time, it’s alway best to plan ahead

Plan with a list – Finally All #eventprofs have a secret passion for list writing, here’s the best one of them all. It allows you to sign them and it’s surprisingly a lot of fun