Tips for a Great Summer Wedding

25 Tips for a Great Summer Wedding

If you’re having a summertime wedding, you’re probably envisioning a gorgeous, blue-sky day that’s like something out of a movie.  A sea of perfect, white roses everywhere you look. Your guests in high-fashion ensembles walking through the gardens with champagne glasses in their hands, remarking how this is the most beautiful wedding they’ve ever seen.

What you’re not envisioning is those same guests overheated, dehydrated and slumping in their chairs. Humidity, sweat pouring down the back of your dress, and hundreds of mosquitoes stuck in the icing of your perfect summer wedding cake. Or the guests remarking that they’ve never been so uncomfortable in all their lives.

Don’t let mother nature steal your summer wedding perfection! We have the top tips for preventing the dangers of the dog-day summertime heat and humidity for your guests’ comfort, your cake’s survival, and your wedding-day bliss. Here’s how to plan ahead for cool comforts and a critter-free cake:

Keeping Guests Cool

summer wedding

Photo Credit: Annie X Photographie

1. Choose an Indoor-Outdoor location. If you haven’t already booked your site — whether all-outdoors or all-indoors — look for a beautiful reception site that offers both outdoor and indoor party areas, such as one with a fabulous ballroomand a lovely outdoor terrace overlooking manicured gardens, a golf course, or the ocean. Guests can decide if they want to be in the outdoor elements, or comfortable inside in the air conditioned building. Especially if you have older or pregnant guests, it’s essential to provide a cooler environment option for all.

2. Rent A/C units. If your wedding will be in a tent, or out in the open air, be sure to rent high-quality, portable fans that you test out in the rental store to judge their strength and relative silence. Great party fans now run at a lower volume level so that everyone can hear the toasts and the music. Invest well in plenty of these fans for everyone’s comfort, and place them around the seating area, the bar, anywhere guests will gather.

3. Provide cooling gadgets. At hot outdoor weddings, and even on the tables of the terrace, set out vases or theme-appropriate containers of little hand-held, battery-run fans, or pretty paper fans for guests to cool themselves with.

Planning on being a summer bride?

4. Provide sunscreen. If guests will spend hours out in the sun, you’re a terrific host to set a spray bottle of high-SPF sunscreen at each table as well.

5. Serve lots of ice water in stylish glasses with pretty slices of lemon, lime or orange. Who says your water can’t coordinate with your wedding colors? Guests at outdoor weddings love having fresh, ice-cold water brought to them throughout the event, so be sure to order hand-passed ice water service on silver trays. If you’re having a more informal wedding, consider stocking the bar or buffet with a few ice-filled coolers of water bottles.

6. Use natural shade. Scout out your location and ask the site manager to arrange seats and tables under the shade of trees, or with big, bright table umbrellas.

7. No burning their butts! If your site will set out metal chairs for the ceremony or outdoor seating, be aware that metal can heat up in the sun. Either arrange for chair cushions or invest in fabric slip covers for chairs that will be placed in peak sunlight.

Packing the Perfect Honeymoon Suitcase

Packing the Perfect Honeymoon Suitcase. The honeymoon is the cherry on the sundae—the sweet treat to cap off all of your wedding plans. But we know many brides who get overwhelmed with what to pack and how to pack it efficiently. Here, Sharon Schweitzer, J.D., a cross-cultural consultant, an international protocol expert and the founder of Protocol & Etiquette Worldwide, gives us her top tips on packing the perfect honeymoon suitcase. She says packing efficiently saves space, time, and ensures no necessary belongings are left behind.

“Like any art form—preparation and thought go into a well-packed bag,” Schweitzer says. “Before you pack, create a list of events to be attended, adventure activities, dinners requiring evening attire. Once you’ve selected clothes to wear, remove one outfit. Let’s face it; no one wears everything they pack. There’s always something that can be cut. Select more tops than trousers or skirts because you can easily wear bottoms twice.”

Sharon’s tips on how to be a better packer:

  1. Suitcase: Lightweight and durable are the criteria to keep in mind. Unless you’re headed to an extended honeymoon (2 weeks plus), a carry-on will alleviate travel stress and save money. Very few airlines allow a free checked bag. Checking a bag limits options if a flight is cancelled or changed.
  1. Luggage Scale: It is wise to invest in a residential luggage scale if you must check a bag. Exceeding the 50-pound limit is detrimental to your wallet. Making sure you are under the weight limit prior to airport arrival is reassuring.
  1. Photograph & Tag: On both carry-on and checked bags, photograph your luggage, pack a business card or ID tag inside and include an external bag tag. When five identical bags slide down the luggage chute, identify yours with a distinguishing ribbon, sticker or luggage tag.
  1. Clothing: Invest in wrinkle-free, lightweight clothing with a similar color palette for layering, easy mixing and matching. Place an extra dryer or scented sheet inside your bag to reduce unpleasant odors. Pack sturdy, several collapsible travel bags for purchases. Don’t mark yourself as a robbery target. Expensive jewelry, family heirlooms and watches stay home.

And yet Sharon’s tips on how to be a better packer:

  1. Roll, Roll, Roll: Rolling your clothes saves space while preventing creases and wrinkles. After rolling, use air-compression plastic bags to vacuum extra air. Efficiently packing the heaviest items (jeans, jackets) at the suitcase bottom. Wrap belts around the edges of the suitcase to cradle clothing. Fill the suitcase with lightest clothing at the top (rolling the entire time).
  1. Shoes: If you have a shoe fetish, it may be hard to limit yourself to three pairs of travel shoes: casual pair, tennis shoes, and evening shoes. Many experts advise wearing your heaviest pair on the day of travel to keep suitcase weight low. Shoes go in shoe bags foot-to-toe, before heavy items, at the very bottom. If packing shoe soles facing the bag sides, slide shoes into shower caps or clear plastic bags first. Place socks and small articles into your deodorized shoes to save space.
  1. Toiletries: Purchase travel sized toiletries under 3.0 ounces, or use destination amenities. Double-bag all necessary toiletries (liquids, gels) to prevent stains. Place this bag at the very top of your carry-on for quick retrieval at security if you are not TSA-PreCheck.
  1. Technology: Organize all gadgets, chargers, and cables in a tech organizer for easy retrieval at security if questions arise.