organizing lighting for perfectly planned events

Organizing lighting for perfectly planned events

Spotlights, when used at the right time, can be quite the game changers and make you quite famous among your friends, family, and clientele for organizing perfectly planned events.

Let’s have a look at a few of the instances where spotlights are just perfect!

1.     Instances that Need Full Attention of the Audience

Lighting is a very important part of any event whatsoever. Likewise, spotlights have their own importance. While most of the time they are not preferred due to their high beams, they are highly efficient in certain places.

Essentially, if there is an instance in the event that needs the complete attention of all the members of your beloved audience, spotlights are your thing! During a wedding or a birthday celebration, cake cutting is the event that needs everyone’s attention and clarity of vision so they can click clear and glamorous pictures instead of dark and flash filled ones.

It is best to have the spotlight on top of you at such important times.

2.     Events Organized in Large Spaces

If an event has been set up in a very large place with audiences in thousands of numbers, spotlights are a must! For instance, a concert by your favorite music band is a good example. True, you are there to listen to them sing live. But you paid a small fortune to get the tickets. It would be a shame not to have a clear look at the faces of all the members of the band you love the most!

As an event organizer, you should hang these lights right above the stage. This way everyone in the crowd can get a good view of whatever’s happening on the stage.

3.     Events Including Ramps

Many concerts and live singing events are set on stages that are in the center of the studio.  They have ramps leading out in various directions among the audience.

Although the audiences standing near the ramps benefit from this. The faraway people still fail to catch a glimpse of their favorite band members despite the presence of ramps. Spotlights following them on the ramp can be a great solution to this problem.

Although spotlights are not very common, their importance for successful events cannot be undermined. Divinity Lighting & Audio/Visual Productions have a great team of professionals that will expertly hang spotlights over your wedding stage, dance floor or even your performance stage at reasonable rates!

So, contact us to organize the most talked about event for months to come!

Venues of North Scottsdale

Venues of North Scottsdale

Venues North Scottsdale maintains a heavy calendar of events and produces every type of event possible. From the traditional hotel ballroom and convention center environments to highway tunnels, open fields, and urban streets. We have many testimonials in all categories for our innovative and globally spectacular productions.
Providing our clients with an experience unparalleled by any other production company in the business. First of all our group offers the most client-centric approach when collaborating with your vision.  Our goal is to leave a lasting impression.

Additionally, with our full line of Audio Visual Equipment, including HD Video, Sound, Staging, and Lighting services, we use the latest technology to make your event shine! Audio Equipment being heard crisply and succinctly is key to any event you are planning. Our expertly engineered audio reinforcement packages custom designed for your event in your venue for your size audience and room layout. We use pro audio and staging to construct the foundation of a world-class experience. After adding lighting and LCD displays and sound systems, your audience is left with a jaw-dropping production experience.

They know their business inside and out!

Furthermore “Venues of North Scottsdale’s team is one of the most high-energy, bright, competent groups I’ve had the pleasure of working within this industry. In addition, they know their business inside and out and are a delight to work with. Our team has the ability to take full responsibility for a project and really get things done. Knowing when key decisions should be brought back to the client is what we do.

I appreciate having someone with their knowledge and expertise in my court during the planning times. Therefore I would recommend Venues of North Scottsdale wholeheartedly to others who are planning events and meetings. They are top notch.”

What You Need to Know About Sound Checks

What You Need to Know About Sound Checks

The sound check may not be the most glamorous item on your event checklist, but it is one of the most important. Without smoothly functioning audiovisual, your speakers’ messages will be lost.

As Sidney Stoper, account executive with J& S Audio Visual and chair of the Meetings Industry Council of Colorado, says, the “sound check is paramount for live events, not only for the speaker and audiovisual crew, but most important, for the audience.”

I reached out to meeting planners, speakers, and AV pros to get their tips. Here some ways they say all involved can make audiovisual checks more fun, more productive, and more valuable for the entire event team.

Planner to-dos:
Schedule a reasonable time for the sound check.
If possible, plan to hold the sound check on the same day as the presentation, and include the time in your speaker communications and/or contract. Many speakers travel to multiple events during any given week, and they will need to factor your sound check into their plans. Allow afternoon speakers to do a sound check during the lunch break if possible. And give yourself plenty of time to work out any glitches. As best-selling author and keynote speaker on creativity and innovation Scott Berkun says, “Ensure the sound check is planned to deal with unforeseen problems. Don’t assume it will go well.”

Request riders in advance.
Insist that speakers provide you with a rider outlining their AV needs so your team will be equipped to handle their requests. If your speakers don’t have riders, strongly suggest they create one or at least send you an email or checklist outlining their AV needs.

AV team to-dos:
Provide guidance.
Share tips with speakers to help them look and sound better and really shine. Are there any areas of the stage they should avoid to keep from stepping out of lighting? Are there any concerns you have noticed about the venue? Leadership and communications speaker Rob Cottingham suggests, “If a tech can help me know how much I can drop my voice and still be heard, and how far back I have to pull back from the mic if I want to yell, it can make a world of difference in my performance.”

Have fun.
It’s my personal policy to always learn the names of the tech team and have a relaxed and fun sound check. Make your speakers feel comfortable!

Be on the same team.
Most professional speakers have a checklist, and they are used to regular sound checks. They appreciate being treated as professionals. Thought leader and keynote speaker Peter Sheehan says, “Remember we are on the same team—please don’t treat me like an idiot. Instead of starting with ‘We can’t do that,’ have ‘Let me see how we can make that happen’ be your default position.

Be thoughtful.
At a recent speech I gave, the AV crew had already placed water bottles on stage, removed the lectern (because I am less than five feet tall, my rider asks for it to be removed), and placed a small, dressed cocktail table on stage for me before I arrived for the sound check. These touches might seem small, but following the rider requests and paying attention to the details makes a huge difference to speakers.

Allow speakers to use their remote.
Ensure the range of the remote is sufficient, and it’s compatible with the AV system. For many professional speakers, “the remote is an extension of our hand—we have these in our hands as often as our toothbrushes. We press buttons with muscle memory,” says speaker Lisa Cummings. Speakers prefer to use their own remotes, so please let them when it’s possible.

Speaker to-dos:
Be on time.
Show up at the appointed time for your sound check—don’t ever steal other speakers’ minutes. Arrive at least an hour before the start of your presentation. Bring your presentation files, and be ready to rehearse if necessary.

Learn about AV and staging.
Mitch Beede at Image Audio Visuals says, “We highly recommend speakers bring their current, updated presentation on a USB stick. The technology standard is 16:9 ratio. And please notify the tech staff of any embedded video, timed transitions, or builds.”

Know not to walk in front of the audio-speakers, and check the stage for movement, squeaks, and gaps. As a stiletto wearer, I sweetly request the stage be taped so my heels don’t get stuck in the cracks (that’s so not glamorous!). Also, please don’t make crazy last-minute requests or surprises for your AV crew.

Create a checklist.
Berkun says, “Check everything! Check the AV levels, slides, and embedded video, house lights, performance lights, slide management (backward and forward), confidence monitor, intro/outro music, and tables or resources on stage. Make a note in your AV request form of where you like to present from, what you want—and don’t want—on stage, and carry it with you to your sound check.”

Consider wardrobe.
Speakers need to ensure their wardrobe can accommodate the belt pack if they will be wearing a lavaliere mic. Beede also recommends speakers consider wearing a shirt with a collar to attach the lav microphone to. Remove your name badge (to avoid feedback, audio problems, and light reflection), check your zipper, make sure your bra strap isn’t showing, and look in the mirror before walking on stage (to make sure there’s no spinach in your teeth!).

Know your microphone needs.
Do you prefer a headset mic, a lavaliere, or handheld? Some speakers even invest a few dollars in their own kits. I purchased a Countryman mic and multiple adaptors for every sound system that I bring with me, along with clear medical tape to make sure it stays fastened. I always get a great reaction from the AV crew when they see I am prepared with my own mic and tape—and actually know how to use it.

If you pay attention to these details, the result will be a more productive sound check, and a better experience for your attendees.

How meeting planners, AV pros, and speakers can make their next sound check their most productive yet.

We Only Endorse the Best Entertainers

We Only Endorse the Best Entertainers …

With more expertise than any other local company in Arizona we have one of the industry’s greatest selections of live performing artists.  Furthermore we know-how to deliver corporate events to the standard you demand. We engage from a variety of styles and genres suited for fortune 500 corporate events and their performance needs. We Only Endorse the Best Entertainers

Only engaging the best live music, selecting from a variety of styles and genres suited for fortune 500 corporate events and their performance needs.
Our team can help you choreograph a flawless event by achieving the right live entertainment to your event, theme or budget. With access to thousands of artists on the West Coast, our crew delivers the very finest acts, superlative service and remarkable value.

Too many times corporations have settled for the same type of corporate event entertainers year after year. Their employees or customers lose interest and the event lacks the excitement to make it exceptional. That is where a awesome entertainment agency comes in like Venues of North Scottsdale. It is our job to bring you some fresh and exciting corporate entertainers that will make you look good and your event a big success. So when you decide to hire entertainment for any type of corporate event, call the specialists.

Entertainment Entertainers Musicians

Entertainment Entertainers Musicians

Offering Entertainment Entertainers Musicians to many events per year, Venues of North Scottsdale is a full service event management company. We incorporate video production, audio visual management, conference management, styling & décor and more.

Our source list of bands, DJs and specialty performers spans a variety of styles and genres suited for Fortune 500 corporate events as well as grand non-profit galas.

We present corporate event entertainment such as:
Headline Entertainers
Interactive Performers
Dance Instructors
Stage Shows
Roving Acts
Headline DJs
Party Bands
Sports Identities
Cultural ACTs
Fire Performers
Roving Entertainers
Aerial Shows

Please contact our friendly team to discuss your needs or to book live entertainment for your event. Our consultants can assist with any inquiry you may have and provide excellent advice.  We want to assist in planning the perfect corporate event.

Venues of North Scottsdale provides the industry’s greatest selection of performing artists. We source the best bands, DJs and specialty performers. From a variety of styles and genres, that are suited for fortune 500 corporate events.

Let us choreograph a flawless event by bringing the right entertainment. We then match their production, staging, and technical requirements to your budget.

VNS will make it simple so you can be entertained.

We Only Endorse the Best

We book all types of performers and bands to augment any budget, circumstance, event or theme. While we are happy to book international acts, Arizona has fantastic home-grown local entertainers.  They help keep costs down by circumventing the need for travel costs.

 Let us find the right fit for you.