Utilizing Story Telling with Events

The process of planning an event is the process of telling a story in many different ways whether that be to write press or present your event publically. This is why it is so important to be able to tell your story accurately and professionally when needed to. There are many different event types that require storytelling and knowing how to proactively get your message out there to attract more publicity to your event. By understanding the purpose of storytelling for each type of event, you can accurately market yourself and your event to your peers and potential attendees. You want to create an experience that stays within the hearts and minds of those who attend your event for years to come.

Corporate Events

Corporate events have a massive engagement with the idea of storytelling. There are many different reasons to plan a corporate event and therefore many different reasons to use the process of storytelling. If you are planning a corporate event for an incentive event then you have a lot of storytelling to manage. For this type of event, you would utilize storytelling to motivate your staff to make their way towards their goal. You would also use storytelling to keep everyone up to date as milestones arise and to tell them about what they will be doing at the event that makes the goal worth reaching.

Corporate events can also be fundraising events. When it comes to fundraising events, storytelling can be used in many positive ways to assist in the planning and fruition of the event. The purpose of a fundraising event is to raise money for a specific charity or goal. There is a story there to be told and it needs to be well executed if you want to make sure that the donations roll in. You want to tell your story initially through marketing to intrigue people to come to the event. You want them to feel a strong connection to the theme of the fundraiser so that they feel warmed up to donate to the event. You will also want to speak publicly at a fundraising event to help remind your guests after they enjoy a few glasses of bubbly why you all attended the event in the first place. Stories are a way to connect people with ideas and to make your guests feel connected to the charity or goal that your event is fundraising for.

Personal Events

There are many personal events that people choose to host where a story being told can add a beautiful personal touch to the event. For example, when someone plans a wedding, a story is involved. You share the story of your love and your life and the wishes you have with your guests, in front of everyone you cherish to bond your life together with your spouse. You tell a story in the stationary that you pick out for your invitations, in the flowers that you choose to carry in your bouquet, and in the songs that you play at your reception.

Birthday parties are also events where stories are told. As you turn one year older, the mic is passed around and the world of storytelling is told in the tear-filled eyes of parents and the laughs of friends telling stories of your journeys together. Storytelling is an amazing part of connecting birthdays to our lives and the life that we plan to have. We share our goals, our dreams, and our lives that we envision for ourselves. Storytelling plays a part in almost every aspect of our lives.

Conclusion

Storytelling is a part of our lives and a part of connecting our lives with each other. Storytelling is useful in the world of event planning because when you are able to connect your story or your event’s purpose to your guests then you can help them find a connection with your purpose. This is helpful when handling fundraisers or when you just want them to feel a connection to a special moment in your life. You can create an immersive experience for your guests that they will never forget. We hold a special place in our memories for the things that create a special meaning and connection within us. These stories play a big part in finding that connection.  

How to Pull off a Corporate Event on Short Notice?

How to Pull off a Corporate Event on Short Notice?

Completing any task on short notice gets challenging, and organizing a full-fledged corporate event is no different. Don’t panic and give up altogether if you are facing an emergency like this. Even with a short lead time, you can pull off a successful corporate event, given that you play your cards right.

Let’s see some tricks and measures that you can employ to hold a successful corporate event on short notice.

Invites Should Be Sent Out at the Earliest

When an event is held on short notice, organizers face the issue of low attendance. This issue usually occurs because event invitations are not managed in the right manner. You need to be proactive with event invites when the window between sending invites and the actual event day is small. There are multiple things that you can do to expedite this process.

  • Use all mediums to send out the invitations. Use emails, Whatsapp, Facebook, calls, SMS, express mail to make sure you can fully reach out to the outside guests. For your team, you won’t have to put in that much effort.
  • You can also assign a person or a group to invite all those guests that matter the most personally. They can also put across the reasons for holding the event on such short notice more eloquently.

Try to Avoid Working with Too Many Contractors

When you are organizing an event with a regular lead time, you can work with a range of contractors taking care of different segments of the event. However, you don’t get this luxury when you are treading a tight deadline. Working with too many contractors when you don’t have much time makes for many last-minute unpleasant scenarios.

Instead, pick a contractor that can take care of all aspects of event management. When you work with a company that arranges the venue, catering, audio/video equipment, and transport, half of your work is sorted out on its own. You can streamline your event organizing work in the available time when you are just corresponding with a single person for everything.

Make it Interesting

If you want to make your event success with short lead time in hand, then you need to incentivize people to attend it. Add a specific theme to your event or give it some uniqueness that can be realized without putting in any extra time. For instance, you can have your event at a hangar venue specially designed for corporate and incentive events.

If you are working with a seasoned event company like Scottsdale Hanger Parties, then chances of the success of an event that’s being held on a short notice increase manifold. If you are looking to organize any type of corporate event in and around Scottsdale, get in touch with them.

7 Tips to Plan a Successful Launch Party

7 Steps to Planning a Successful Launch Party. You may have just launched a new product or started a new company and you want to spread the word.
The best way to get the word out there and celebrate is to throw a launch party.
But how do you make sure it’s memorable and not just another party; after all, this party is going to be
your way of highlighting your new product or business and showcasing it to the world.

You need to make sure you throw a party that will have the desired effect on your guests. Start by
having a clear reason for why you are having the party; is it to promote a product, to network, or to
spread awareness? Once you have your reasoning, it’s time to start planning:

Build Hype

Start building hype around your product or business to get people excited about your party. Since you’re
launching something new, you need a way for people to be excited about it without fully knowing what
it is. Create teaser campaigns and have people talk about it on social to create a buzz.

Create an Exclusive Guest List

Exclusivity is key. If you want the right people to be attending your party, you need to curate a guest list
that will be relevant to your launch. For example, if you’re launching a makeup product, you want to
invite potential buyers, people from the fashion industry and popular makeup bloggers.
However, if you’re launching a tech business, your guest list will be completely different; you’ll have
potential investors, tech professionals and bloggers. You don’t want to invite people who have no
interest in your launch – they will just be there for the party and add no value to your business.

Choose a Unique Venue

Most launches happen in hotels, bars, and even conference rooms. These can become mundane and
quite boring. If you want an above-average launch party, try booking a hangar. Hangars are large spaces
that can literally be created into anything. You can make your vision into a reality without any
restrictions of preexisting décor and placement. If you’re looking to book hangars in the Scottsdale, AZ
area, click here.

Create an Experience

Provide a hands-on experience for guests where they can feel like they are involved in the party. Let
them try your product or create an experience that lets them learn a little bit about your business.
Speeches can be long and boring, so keep them short and sweet and let guests be introduced to your
launch the product through an experience.

Have Memorable Entertainment

Keep a large chunk of your budget for entertainment. If you want your launch party to be memorable,
you should try hiring a known band that might be easy to get your hands on. Or if you choose to have a
DJ, keep some other form of entertainment to leave people in awe of the experience.

Get Your Guests to Post on Social Media

Make it clear through placards on centerpieces and posters around the party that you want people to
share their experience on social media. Create a unique hashtag for them to share their posts on. This
way, your guests will create chatter around and hype for your launch for you.

Have Relevant Giveaways

Plan giveaways for your guests when they leave the party. This could be your product or then
something related to your business. This way, your guests will continue to talk about the launch even
once they have left.

We hope these steps help you plan your own launch party. Good luck!

Your Complete Event Planning Checklist

Event Planning Checklist for Foolproof Event Organization

Regardless of whether you have years of experience in event planning or it is the first-ever event that you are arranging, event planning is always stressful. For first-time event organizers, the stress is because of obvious reasons. And for those who have been in business for a while now, it is stressful because every client has different requirements and they have to struggle a lot to satisfy everyone.

As per a 2017 Forbes report, event planning is the 5th most stressful job in the world. However, the internet is stuffed with resources that make the process simpler. Several articles on the internet that discuss tips, guidelines, common event planning mistakes and other things that explicitly help in arranging the best events.

Catching on the bandwagon in a slightly different manner, here we have made a detailed checklist of things/tasks that you must corporate in planning events and the right time to do them.

Have a look!

Event Planning Checklist

The key to successful event planning is making the right choices and that is only possible when you have ample time to analyze your options for everything, make comparisons, and choose the best ones.

At the bare minimum, you must begin planning at least 4 months before your event date.

·        Prepare Your Goals and Objectives

If possible, start with this step 6 months before your event date.

Before anything else, jot down the goals and objectives for any event you are planning. Write down details like the purpose, number of attendees, nature of the event, cost of tickets and ways to make profits (if applicable), and the type of venue that will be needed.

·        Prepare a Rough Budget

You will be able to get numerous event budget templates on the internet. Choose one and fill out the details to make a tentative budget.

·        Choose the Event Date

Choose a date for your event along with another two tentative dates when it can be arranged if anything goes wrong.

·        Finalize the Venue and Vendors

Write down your options for event venue and compare things like prices, location, facilities, etc. Finalize the one that best suits your budget and other needs. Talk to the venue managers to reconfirm and communicate things that will be needed like a Wi-Fi connection etc.

The best things you can do is hire event planners from the start and work with them. They have better relationships with event vendors and are familiar with the procedures. This implies lesser hassle for you and a lower risk of blunders and failure.

·        Decide a Theme

Choose a theme that goes well with the nature of your event and communicate the same to the vendors you are hiring or your event planners.

·        Manage Your Financials

If you are intending to get external funding, look for sponsors and finalize as soon as possible. This should be done at least 4 months before your event date.

·        Promote Your Event

If it is a public event, write down strategies as to how you will market it and entice people to buy tickets.

Here are some strategies you can use:

  • Develop a nice document, e-pamphlet, or email to be sent
  • Make a website and promote it on your social media profiles
  • Make effective use of social media platforms
  • Offer attractive offers like early-bird discounts or discount on the purchase of three tickets etc.
  • Write blog posts with appropriate keywords to market your event
  • Create an interesting promo video
  • Issue an event itinerary with attractive activities in the event (No lying, please.)

Lastly, finalize the attendees and everything else. Send reminders a day before. And don’t forget to enjoy your event because you deserve it!

 

Visit Scottsdale Private Event Venue to get event planning professionals to help you out!

Tips to Plan a Successful Corporate Incentive Travel Program

Your Precise Guide to Planning a Corporate Incentive Travel Program

Corporate incentive travel programs can be arranged locally or internationally for both individuals and groups. These programs make for an amazing, unique, and effective way you can motivate top-performing employees through rewards.

However, the success of all corporate incentive travel programs depends on careful planning and execution.

If you are looking to plan a corporate incentive party or travel program for your employees, here are a few tips that you must follow to make them successful.

  1. Begin by preparing your budget so that you know your spending limits. A plan that doesn’t incorporate budget limits will end up causing problems by either exposing you to crisis due to overspending or falling fall low-cost packages that are low on quality too.
  2. The next step is to plan an event or program that goes hand in hand with your company culture, goals, and size. A corporate incentive travel program that doesn’t give you a return on investment is no good and this is due to wrong selection.
  3. Choose the target group for your corporate incentive party early on and plan accordingly. It can be all-inclusive, meaning one that includes employees from all levels of the hierarchy or planned for specific departments or levels.
  4. Get to know your target group better. Determine their likes, dislikes, preferences, interests, and elements that motivate them. Conduct a survey or interviews in-person that allows you to know your employees better. Incorporate the results in your planning to be able to better motivate your employees and get the desired ROI.
  5. Incorporate tasks and activities that promote learning in areas that your employees still need improvement in. Check out their past performances and behavior on the job and determine the kind of activities needed.
  6. Ensure that there is a practical performance tracking system in place. Associate clear measure to track performance and produce results on a merit basis.
  7. Before you finalize, sit back and think about the hurdles that can result in the failure of your incentive program. This could be anything from budget limitations to employees with low morale. Think about ways you can counterfeit these obstacles and ensure success.
  8. Begin your hunt to find an agency that can help you successfully implement your corporate travel incentive program. Some people choose to arrange incentive programs on their own but, of course, there is a huge difference between how the experienced and inexperienced plan and execute.
  9. Discuss with the agency you hire about the tax implications of such a travel program. There are certain scenarios in which travel is taxable and you need to bear this cost in case your event falls in the taxable events’ category.
  10. Plan a post-program survey to determine how your corporate travel incentive program has affected the winners and non-winners. You can call it successful if everyone thinks that the results were fair enough and seems to have learned what the program was planned for.

 

Get in touch with Scottsdale Private Event Venue to begin planning your corporate travel incentive program.

Unique Venue for Events

Choosing a Unique Venue for Events

Conventional events having been hosted in all the creative ways possible. It seems like it is impossible to host an event in a unique venue that can truly provide a memorable experience. All the corporate events, conferences, workshops, and even weddings have become a boring affair now. It seems like there is no real excitement to these things anymore. While a lot of people might assume that the problem is with the organization of the event, it is not. The events themselves are successful. They are able to serve their purpose and you can pull them off without a hitch. The problem lies in where you host them.

Traditional venues have been used for so long that they have left nothing special for events nowadays. No matter how special the seating arrangement, decorations or the entertainment gets, the venue itself makes an event boring. This is why there is a need to choose a more unique venue for events now. Thinking outside the norm can help you achieve an event which becomes a night for everybody to remember.

The trend for unique venues to host events has seen a surge throughout this year. People are opting for the strangest of places to host traditional events in an unconventional manner. As we go exploring the aspect of planning events in unique venues, we will also tell you what you should keep in mind when selecting a unique venue for events.

Why Should You Choose a Unique Venue?

A unique venue will make for one of the most memorable events possible. There are a few reasons why you should choose a unique venue to host an event in Scottsdale. If you have a knack for hosting or planning events, working on setting up an event in a unique venue can provide you a new experience. For instance, organizing a party in an airplane hangar will be a whole new experience. You’ll have a lot of space to work with and you will have a lot more creative options when it comes to how you can transform the space. As an event planner, this can add a lot of diversity to your portfolio.

Consider Traditional Venue Standards

Of course, when you have the creative freedom with a unique venue like an airplane hangar in Scottsdale, you might just blow it out of proportion. While it is good to enjoy the creative juices flowing, it is also a good idea to consider the standards set by traditional venues in mind. The best practices for events have to be kept in check while going all out with your unique ideas.

4 Reasons to Host Your Summer Daytime Event Indoors

4 Reasons to Host Your Summer Daytime Event Indoors

Summer is upon us. During the sunny season, many people get confused about the ambiance of their events. For instance, summer evenings make for pleasant outdoor gatherings that sway many people to drop the idea of indoor event hosting. There is no doubt that events have a different feel altogether when they are organized outdoors in daylight.

However, there are some vital functional reasons why it is always better to host your daytime events indoors.

1) You Can Get Around Last-Minute Weather Anomalies

No one can vouch for the weather. Amid all the forecasting skills that we now have, it is still not possible to be 100% sure about how the weather will be set out on a certain day in the near future. This means by picking an open-air venue for your event, you will always have to factor in the risk of unexpected weather changes. In summers especially, the sudden torrential rain can make a complete mess of your event.

There is no valid reason to put your entire event in jeopardy by hosting it in outdoors. Just go for any good indoor event venue to get around any potential weather disrupter.

2) Indoors Will Offset the Heat

Even if your event is going to be held in the evening, you can’t attenuate the scorching heat of summers that lingers on during dull evenings as well. You are already so caught up in the event management that you might not notice that understated high temperature. However, your hosts will definitely ‘feel the heat’ when the will sit out there in the open with their tuxedos and fancy dresses on.

By opting for an indoor venue, you can ensure the temperature convenience of your guests. The air conditioners and chillers installed inside the premise will make sure that people will not regret coming at your daytime event.

3) Your Guests Doesn’t Want Sunburns

Some people experience skin sensitivity to the direct exposures of the sun. Then there are people who are conscious regarding the harmful effects of the sunlight (UV exposure etc.) Whatever is the case, not all of your guest will like to sit in the direct exposure of sunlight.

It is always the responsibility of the event organizer to make sure their arrangements are not causing discomfort to any of the guest. They have to establish some ‘universal’ standards in this regard. The ambiance of the indoor venue is in line with those universal standards.

4) For Not Hosting Uninvited Insects and Rodents

Summer is the thriving season for insect and rodent population. The booming critter problem can also spill in your event if it is held outdoors. The presence of food and beverages also make outdoor events more attractive to pests. You certainly don’t want ‘flies and roaches’ to be the talk of your event.

Besides these major reasons, indoor venues also provide a better set up for AV production and other entertainment amenities. If you are going to organize an event this summer in Arizona, then get the services of Scottsdale Private Event Venue to ensure the first-rate quality of everything—from venue to catering and AV production.

Use of Technology for Better Event Hosting

Use of Technology for Better Event Hosting

Technology is now an essential thread of our social fabric and lifestyle. It has dribbled into everything that we do all day knowingly or instinctively. Corporate events or any event for that matter have also been imprinted with the omnipresence and pervasiveness of technology.

Planners and managers are in agreement that the use of technology has breathed new life into events. Now, people ask for the latest event technology trends while meeting planners and organizers. It has been noted that the integration of technology positively impacts events in many capacities.

  • It swells attendance
  • It increases engagement
  • It cuts down the cost.

Let’s have a look at some of the event technologies that are in vogue these days.

Projection Mapping for the Creation of Augmented Reality Experience

Projection mapping can turn around the ambiance of the entire venue for better. This ambiance detailing is done through multiple projectors that cast still and moving images to all the large facades in the venue to create an interactive 3D display.

Projection mapping is also budget-friendly. So, you don’t have to think too much about cost management.  For instance, simple projected mapping on a hangar ceiling can transform the venue into a futuristic dome. You can also use projection mapping along with music to make it a part of interactive entertainment.

Digital and diode lighting controlled through computers can also add to the ultramodern visual ambiance that you are trying to create with projection mapping.

Social Media Walls for Better Engagement

This is an event technology trend that has been around for a while and not going anywhere anytime soon. Put a social media wall throw multiple screens on display with an event hashtag. Post all the posts and pictures with your event hashtag from across different social media platforms to these digital walls. This event tech trend has many upsides.

  • The activity surrounding it generates organic real-time excitement and engagement.
  • Guests at the event become your brand marketer.

Facilitate the Use of Smartphone

People will use their smartphones no matter how interesting your event lineup is. So, start banking on this new-age human instinct.  To begin with, provide free internet. Secondly, go online with your program timeline, handout, menu, and any other itinerary. People will find it easy to look at concurrent event details through their phones and tablets.

Put on a VR Show

If your event entails a short guest list, then you can also think of putting on a VR show. VR is a trending event technology that ensures maximum attendance. You can also use it for some subtle branding.

Live Stream Your Event

If your event consists of music or any other performing art display, then you should make the most of it.  Live stream theses performances to gather a virtual audience for your event. At no cost, you can fetch a good number of eyeballs for your event.

Scottsdale Private Event Venues provides event hosting, catering, and entertainment as per the needs of your preferred theme. The company can also incorporate the latest technology trends in your events to spice things up.

 

 

How to Bring Your Corporate Event to Life

How to Bring Your Corporate Event to Life with a Big Opening and Food

It’s expected of events to be lively and full of entertainment. However, that doesn’t happen all the time and particularly not with corporate events. Tedious state of affairs—this is how one can define the most of corporate events that are just organized for the sake of it.

This happens when no planning, creativity, and hard work is put in making the night memorable. With sleepy proceedings all through the event, neither your employees will feel rewarded, nor can you build new partnerships.

In short, if you are organizing an event, make sure it brims with energy. If not all, it should make most of your guests happy and chirpy. In order to ace corporate event management, you will need to get at least two things right: the opening and food.

Give It an Adrenaline-Filled Kick-Start

If you want to get things going right from the beginning. Start off the event with a bang. For instance, try to emulate the setting of New Year countdown. Use of music along with fireworks and light shows makes for a grand opening of the night and that too without straining your budget.

However, the same ambitious grand opening can become a whole lot of mess without proper planning. Make sure that all the guests are properly checked in before the event clock starts ticking. Also, have some greeters in place who can guide guests through the venue. Remember that you can only off to an energy-filled start if guests are comfortable in their place.

Visitors’ Energy Depends on Food and Beverages

Yes, many people come to events for free food and drinks. So, get along with this reality and use it to make your event successful. Even if that’s not the case, people can’t be engaged in chatter and activities all the time. They need refueling in the form of their favorite foods and drinks to remain animated. Try to slot in these two things if you want to make your event more eventful.

  • In case of small to medium gatherings, great every guest with an entrée.
  • Set a moving bar so people can indulge wherever they are sitting/standing.

Variety is the key when you are planning the food. Have exotic, continental, oriental—everything on the platter. People love to try out new food when it’s free. The pursuit of new food and instantaneous reviews on it will keep your party abuzz.

Take care of people’s food preferences from an ideological and medical standpoint as well. Make sure there are some pure vegan, kosher and halal options in the menu. Lactose intolerant people should also find something to eat. The shortage of food and beverages is the most awful thing that an event organizer can experience. So, it’s important to get accurate headcount beforehand to arrange the catering.

Scottsdale Private Event Venues provide complete corporate event management for all sorts of organizations. From unique venues to catering and event amenities, the company can take care of everything with its extended experience of event planning and management.

 

Things to Factor in While Selecting a Venue Location

Things to Factor in While Selecting a Venue Location

Finding and settling on a venue is one of the most difficult tasks of any event planning routine. The venue has the power to make your event a rampant success or a washout. Its location also greatly matters in deciding the fate of your event. This is the reason why event planners and managers always ask hosts to do thorough homework for picking a venue location before finalizing any other event detail.

Let’s have a look at the elements that one must factor in before locking in a venue location.

The Commute Should Be Shorter

No one wants to drive for an hour to reach a suburban venue. The ones who will make this effort will already be dead beat due to the long commute. So, try to choose the location that remains a moderate commute for all the invitees.

Even an impressive event itinerary can’t persuade people to attend if they already know that they have to travel a long distance to reach the destination. Keep in mind that, a far-off venue location can drastically impact the headcount at your event and subsequently its success.

The Commute Should be Hassle-Free

Just as people don’t want to travel long distances, they also don’t like to get stuck in traffic again and again while heading to an event. Wrestling their way out of bad traffic can spoil their mood even before the start of the event proceedings. It’s never easy to get the annoyed and tempered guests involved in the activities. They even have the contagious power to spread their bad mood vibes.

We know that it is not easy to find a venue that can fulfill both the above requirements. However, we are going to make one suggestion here: try our hangars. There are many hangar venues in Arizona that are not far away from the city centers and also involve a hassle-free commute.

Caterers Can Easily Manage their Things on the Location

While facilitating the guests and putting their convenience at the forefront, it is also important to factor in the functional requirements of your event. For instance, it is essential that the caterers you are working with can easily manage the food and beverages at the given location without making any compromise. A better option is to look for an event management company that offers both a venue and catering services.

 

Take into Account the ‘Curb Appeal’ of a Venue

Besides crafting the interior of the venue in accordance with the event theme, it is equally important that the surrounding location also enhances the experience of the guests attending the event. A natural landscape or some good architectural work of art in the vicinity of the venue will add a personality to your event.

Scottsdale Private Event Venues offers a range of different venues at different locations including hangers. The wide assortment of venues offered by the company makes it easier for hosts in picking a venue location of their choice.