How to Pull off a Corporate Event on Short Notice?

How to Pull off a Corporate Event on Short Notice?

Completing any task on short notice gets challenging, and organizing a full-fledged corporate event is no different. Don’t panic and give up altogether if you are facing an emergency like this. Even with a short lead time, you can pull off a successful corporate event, given that you play your cards right.

Let’s see some tricks and measures that you can employ to hold a successful corporate event on short notice.

Invites Should Be Sent Out at the Earliest

When an event is held on short notice, organizers face the issue of low attendance. This issue usually occurs because event invitations are not managed in the right manner. You need to be proactive with event invites when the window between sending invites and the actual event day is small. There are multiple things that you can do to expedite this process.

  • Use all mediums to send out the invitations. Use emails, Whatsapp, Facebook, calls, SMS, express mail to make sure you can fully reach out to the outside guests. For your team, you won’t have to put in that much effort.
  • You can also assign a person or a group to invite all those guests that matter the most personally. They can also put across the reasons for holding the event on such short notice more eloquently.

Try to Avoid Working with Too Many Contractors

When you are organizing an event with a regular lead time, you can work with a range of contractors taking care of different segments of the event. However, you don’t get this luxury when you are treading a tight deadline. Working with too many contractors when you don’t have much time makes for many last-minute unpleasant scenarios.

Instead, pick a contractor that can take care of all aspects of event management. When you work with a company that arranges the venue, catering, audio/video equipment, and transport, half of your work is sorted out on its own. You can streamline your event organizing work in the available time when you are just corresponding with a single person for everything.

Make it Interesting

If you want to make your event success with short lead time in hand, then you need to incentivize people to attend it. Add a specific theme to your event or give it some uniqueness that can be realized without putting in any extra time. For instance, you can have your event at a hangar venue specially designed for corporate and incentive events.

If you are working with a seasoned event company like Scottsdale Hanger Parties, then chances of the success of an event that’s being held on a short notice increase manifold. If you are looking to organize any type of corporate event in and around Scottsdale, get in touch with them.

Your Complete Event Planning Checklist

Event Planning Checklist for Foolproof Event Organization

Regardless of whether you have years of experience in event planning or it is the first-ever event that you are arranging, event planning is always stressful. For first-time event organizers, the stress is because of obvious reasons. And for those who have been in business for a while now, it is stressful because every client has different requirements and they have to struggle a lot to satisfy everyone.

As per a 2017 Forbes report, event planning is the 5th most stressful job in the world. However, the internet is stuffed with resources that make the process simpler. Several articles on the internet that discuss tips, guidelines, common event planning mistakes and other things that explicitly help in arranging the best events.

Catching on the bandwagon in a slightly different manner, here we have made a detailed checklist of things/tasks that you must corporate in planning events and the right time to do them.

Have a look!

Event Planning Checklist

The key to successful event planning is making the right choices and that is only possible when you have ample time to analyze your options for everything, make comparisons, and choose the best ones.

At the bare minimum, you must begin planning at least 4 months before your event date.

·        Prepare Your Goals and Objectives

If possible, start with this step 6 months before your event date.

Before anything else, jot down the goals and objectives for any event you are planning. Write down details like the purpose, number of attendees, nature of the event, cost of tickets and ways to make profits (if applicable), and the type of venue that will be needed.

·        Prepare a Rough Budget

You will be able to get numerous event budget templates on the internet. Choose one and fill out the details to make a tentative budget.

·        Choose the Event Date

Choose a date for your event along with another two tentative dates when it can be arranged if anything goes wrong.

·        Finalize the Venue and Vendors

Write down your options for event venue and compare things like prices, location, facilities, etc. Finalize the one that best suits your budget and other needs. Talk to the venue managers to reconfirm and communicate things that will be needed like a Wi-Fi connection etc.

The best things you can do is hire event planners from the start and work with them. They have better relationships with event vendors and are familiar with the procedures. This implies lesser hassle for you and a lower risk of blunders and failure.

·        Decide a Theme

Choose a theme that goes well with the nature of your event and communicate the same to the vendors you are hiring or your event planners.

·        Manage Your Financials

If you are intending to get external funding, look for sponsors and finalize as soon as possible. This should be done at least 4 months before your event date.

·        Promote Your Event

If it is a public event, write down strategies as to how you will market it and entice people to buy tickets.

Here are some strategies you can use:

  • Develop a nice document, e-pamphlet, or email to be sent
  • Make a website and promote it on your social media profiles
  • Make effective use of social media platforms
  • Offer attractive offers like early-bird discounts or discount on the purchase of three tickets etc.
  • Write blog posts with appropriate keywords to market your event
  • Create an interesting promo video
  • Issue an event itinerary with attractive activities in the event (No lying, please.)

Lastly, finalize the attendees and everything else. Send reminders a day before. And don’t forget to enjoy your event because you deserve it!

 

Visit Scottsdale Private Event Venue to get event planning professionals to help you out!

Unique Venue for Events

Choosing a Unique Venue for Events

Conventional events having been hosted in all the creative ways possible. It seems like it is impossible to host an event in a unique venue that can truly provide a memorable experience. All the corporate events, conferences, workshops, and even weddings have become a boring affair now. It seems like there is no real excitement to these things anymore. While a lot of people might assume that the problem is with the organization of the event, it is not. The events themselves are successful. They are able to serve their purpose and you can pull them off without a hitch. The problem lies in where you host them.

Traditional venues have been used for so long that they have left nothing special for events nowadays. No matter how special the seating arrangement, decorations or the entertainment gets, the venue itself makes an event boring. This is why there is a need to choose a more unique venue for events now. Thinking outside the norm can help you achieve an event which becomes a night for everybody to remember.

The trend for unique venues to host events has seen a surge throughout this year. People are opting for the strangest of places to host traditional events in an unconventional manner. As we go exploring the aspect of planning events in unique venues, we will also tell you what you should keep in mind when selecting a unique venue for events.

Why Should You Choose a Unique Venue?

A unique venue will make for one of the most memorable events possible. There are a few reasons why you should choose a unique venue to host an event in Scottsdale. If you have a knack for hosting or planning events, working on setting up an event in a unique venue can provide you a new experience. For instance, organizing a party in an airplane hangar will be a whole new experience. You’ll have a lot of space to work with and you will have a lot more creative options when it comes to how you can transform the space. As an event planner, this can add a lot of diversity to your portfolio.

Consider Traditional Venue Standards

Of course, when you have the creative freedom with a unique venue like an airplane hangar in Scottsdale, you might just blow it out of proportion. While it is good to enjoy the creative juices flowing, it is also a good idea to consider the standards set by traditional venues in mind. The best practices for events have to be kept in check while going all out with your unique ideas.

Things to Factor in While Selecting a Venue Location

Things to Factor in While Selecting a Venue Location

Finding and settling on a venue is one of the most difficult tasks of any event planning routine. The venue has the power to make your event a rampant success or a washout. Its location also greatly matters in deciding the fate of your event. This is the reason why event planners and managers always ask hosts to do thorough homework for picking a venue location before finalizing any other event detail.

Let’s have a look at the elements that one must factor in before locking in a venue location.

The Commute Should Be Shorter

No one wants to drive for an hour to reach a suburban venue. The ones who will make this effort will already be dead beat due to the long commute. So, try to choose the location that remains a moderate commute for all the invitees.

Even an impressive event itinerary can’t persuade people to attend if they already know that they have to travel a long distance to reach the destination. Keep in mind that, a far-off venue location can drastically impact the headcount at your event and subsequently its success.

The Commute Should be Hassle-Free

Just as people don’t want to travel long distances, they also don’t like to get stuck in traffic again and again while heading to an event. Wrestling their way out of bad traffic can spoil their mood even before the start of the event proceedings. It’s never easy to get the annoyed and tempered guests involved in the activities. They even have the contagious power to spread their bad mood vibes.

We know that it is not easy to find a venue that can fulfill both the above requirements. However, we are going to make one suggestion here: try our hangars. There are many hangar venues in Arizona that are not far away from the city centers and also involve a hassle-free commute.

Caterers Can Easily Manage their Things on the Location

While facilitating the guests and putting their convenience at the forefront, it is also important to factor in the functional requirements of your event. For instance, it is essential that the caterers you are working with can easily manage the food and beverages at the given location without making any compromise. A better option is to look for an event management company that offers both a venue and catering services.

 

Take into Account the ‘Curb Appeal’ of a Venue

Besides crafting the interior of the venue in accordance with the event theme, it is equally important that the surrounding location also enhances the experience of the guests attending the event. A natural landscape or some good architectural work of art in the vicinity of the venue will add a personality to your event.

Scottsdale Private Event Venues offers a range of different venues at different locations including hangers. The wide assortment of venues offered by the company makes it easier for hosts in picking a venue location of their choice.

Unique Venue for Weddings

Importance of Choosing a Unique Venue for Weddings

A wedding is one of the most important events that take place in a person’s life. When a couple gets engaged, they are always going to be worried about the special day which will set the precedent of how they will spend the rest of their lives together. The thoughts of a perfect wedding are something that both excite and worry both the bride and the groom. There are a lot of things that need to be taken into consideration in order to have the perfect wedding that everybody wants. In order to make the most wonderful memories of the wedding, the location counts for a lot when it comes to your dream wedding. Everything has to be planned right down to the tiniest detail. If you want your wedding to be truly special, you will want to pick out a unique venue which will be perfect for the occasion and at the same time surprise everybody. We are talking about thinking out of the box when it comes to the wedding and the unique venue. There are several reasons why you should choose a unique venue for your wedding.

Creating an Atmosphere

One of the foremost aspects of your dream wedding would be creating the right atmosphere for the event. Selecting the perfect unique venue for your wedding will help you do most of the work that needs to be done in that regard. It is the central part of creating the atmosphere for your wedding. A lot of people choose to build the theme for their weddings based on the unique venue. There are plenty of special venues to be found in Scottsdale for your wedding. We will tell you more about it later.

Making Special Memories

Choosing a unique venue for your dream makes the event a lot more special. Since you are (hopefully) going to be married just once in your life, why not make the best of it? Have a wedding party that is unlike anything that you or your soon-to-be spouse could never have imagined. It will certainly make for something that you two will remember for the rest of your lives. It will also be an unforgettable experience for everybody that attends the wedding as well.

Plenty of Options

When it comes to unconventional and unique venues for your dream weddings, there are so many options for you to avail in Scottsdale. The unique wedding venues also give you a lot of options when it comes to deciding what you can do with the theme for your wedding. You can go crazy with the creative aspect of your wedding’s theme.

A Truly Unique Venue for Your Wedding

If you are wondering about what you can go for, we have the perfect suggestion for you.

When we said “out of the box” we really meant it. With some of the best venues available in Scottsdale for all kinds of events, we think you should seriously consider a wedding in an aircraft hangar. It is completely unheard of and will catch everybody by surprise. The fact that there is so much space in an aircraft hangar means you can go crazy with the wedding decorations without worrying about claustrophobia. 

With the surprise element, the ambiance that will be at your whim and an enormous amount of space, we know that one of our unique venues will be perfect for your wedding. Think about it. You’ll only ever get married once in your life (again, hopefully). Make it special.

For more information, please feel free to contact us. We’ll get you sorted out.