Tips to Plan a Successful Corporate Incentive Travel Program

Your Precise Guide to Planning a Corporate Incentive Travel Program

Corporate incentive travel programs can be arranged locally or internationally for both individuals and groups. These programs make for an amazing, unique, and effective way you can motivate top-performing employees through rewards.

However, the success of all corporate incentive travel programs depends on careful planning and execution.

If you are looking to plan a corporate incentive party or travel program for your employees, here are a few tips that you must follow to make them successful.

  1. Begin by preparing your budget so that you know your spending limits. A plan that doesn’t incorporate budget limits will end up causing problems by either exposing you to crisis due to overspending or falling fall low-cost packages that are low on quality too.
  2. The next step is to plan an event or program that goes hand in hand with your company culture, goals, and size. A corporate incentive travel program that doesn’t give you a return on investment is no good and this is due to wrong selection.
  3. Choose the target group for your corporate incentive party early on and plan accordingly. It can be all-inclusive, meaning one that includes employees from all levels of the hierarchy or planned for specific departments or levels.
  4. Get to know your target group better. Determine their likes, dislikes, preferences, interests, and elements that motivate them. Conduct a survey or interviews in-person that allows you to know your employees better. Incorporate the results in your planning to be able to better motivate your employees and get the desired ROI.
  5. Incorporate tasks and activities that promote learning in areas that your employees still need improvement in. Check out their past performances and behavior on the job and determine the kind of activities needed.
  6. Ensure that there is a practical performance tracking system in place. Associate clear measure to track performance and produce results on a merit basis.
  7. Before you finalize, sit back and think about the hurdles that can result in the failure of your incentive program. This could be anything from budget limitations to employees with low morale. Think about ways you can counterfeit these obstacles and ensure success.
  8. Begin your hunt to find an agency that can help you successfully implement your corporate travel incentive program. Some people choose to arrange incentive programs on their own but, of course, there is a huge difference between how the experienced and inexperienced plan and execute.
  9. Discuss with the agency you hire about the tax implications of such a travel program. There are certain scenarios in which travel is taxable and you need to bear this cost in case your event falls in the taxable events’ category.
  10. Plan a post-program survey to determine how your corporate travel incentive program has affected the winners and non-winners. You can call it successful if everyone thinks that the results were fair enough and seems to have learned what the program was planned for.

 

Get in touch with Scottsdale Private Event Venue to begin planning your corporate travel incentive program.

Unique Venue for Events

Choosing a Unique Venue for Events

Conventional events having been hosted in all the creative ways possible. It seems like it is impossible to host an event in a unique venue that can truly provide a memorable experience. All the corporate events, conferences, workshops, and even weddings have become a boring affair now. It seems like there is no real excitement to these things anymore. While a lot of people might assume that the problem is with the organization of the event, it is not. The events themselves are successful. They are able to serve their purpose and you can pull them off without a hitch. The problem lies in where you host them.

Traditional venues have been used for so long that they have left nothing special for events nowadays. No matter how special the seating arrangement, decorations or the entertainment gets, the venue itself makes an event boring. This is why there is a need to choose a more unique venue for events now. Thinking outside the norm can help you achieve an event which becomes a night for everybody to remember.

The trend for unique venues to host events has seen a surge throughout this year. People are opting for the strangest of places to host traditional events in an unconventional manner. As we go exploring the aspect of planning events in unique venues, we will also tell you what you should keep in mind when selecting a unique venue for events.

Why Should You Choose a Unique Venue?

A unique venue will make for one of the most memorable events possible. There are a few reasons why you should choose a unique venue to host an event in Scottsdale. If you have a knack for hosting or planning events, working on setting up an event in a unique venue can provide you a new experience. For instance, organizing a party in an airplane hangar will be a whole new experience. You’ll have a lot of space to work with and you will have a lot more creative options when it comes to how you can transform the space. As an event planner, this can add a lot of diversity to your portfolio.

Consider Traditional Venue Standards

Of course, when you have the creative freedom with a unique venue like an airplane hangar in Scottsdale, you might just blow it out of proportion. While it is good to enjoy the creative juices flowing, it is also a good idea to consider the standards set by traditional venues in mind. The best practices for events have to be kept in check while going all out with your unique ideas.

4 Reasons to Host Your Summer Daytime Event Indoors

4 Reasons to Host Your Summer Daytime Event Indoors

Summer is upon us. During the sunny season, many people get confused about the ambiance of their events. For instance, summer evenings make for pleasant outdoor gatherings that sway many people to drop the idea of indoor event hosting. There is no doubt that events have a different feel altogether when they are organized outdoors in daylight.

However, there are some vital functional reasons why it is always better to host your daytime events indoors.

1) You Can Get Around Last-Minute Weather Anomalies

No one can vouch for the weather. Amid all the forecasting skills that we now have, it is still not possible to be 100% sure about how the weather will be set out on a certain day in the near future. This means by picking an open-air venue for your event, you will always have to factor in the risk of unexpected weather changes. In summers especially, the sudden torrential rain can make a complete mess of your event.

There is no valid reason to put your entire event in jeopardy by hosting it in outdoors. Just go for any good indoor event venue to get around any potential weather disrupter.

2) Indoors Will Offset the Heat

Even if your event is going to be held in the evening, you can’t attenuate the scorching heat of summers that lingers on during dull evenings as well. You are already so caught up in the event management that you might not notice that understated high temperature. However, your hosts will definitely ‘feel the heat’ when the will sit out there in the open with their tuxedos and fancy dresses on.

By opting for an indoor venue, you can ensure the temperature convenience of your guests. The air conditioners and chillers installed inside the premise will make sure that people will not regret coming at your daytime event.

3) Your Guests Doesn’t Want Sunburns

Some people experience skin sensitivity to the direct exposures of the sun. Then there are people who are conscious regarding the harmful effects of the sunlight (UV exposure etc.) Whatever is the case, not all of your guest will like to sit in the direct exposure of sunlight.

It is always the responsibility of the event organizer to make sure their arrangements are not causing discomfort to any of the guest. They have to establish some ‘universal’ standards in this regard. The ambiance of the indoor venue is in line with those universal standards.

4) For Not Hosting Uninvited Insects and Rodents

Summer is the thriving season for insect and rodent population. The booming critter problem can also spill in your event if it is held outdoors. The presence of food and beverages also make outdoor events more attractive to pests. You certainly don’t want ‘flies and roaches’ to be the talk of your event.

Besides these major reasons, indoor venues also provide a better set up for AV production and other entertainment amenities. If you are going to organize an event this summer in Arizona, then get the services of Scottsdale Private Event Venue to ensure the first-rate quality of everything—from venue to catering and AV production.

Use of Technology for Better Event Hosting

Use of Technology for Better Event Hosting

Technology is now an essential thread of our social fabric and lifestyle. It has dribbled into everything that we do all day knowingly or instinctively. Corporate events or any event for that matter have also been imprinted with the omnipresence and pervasiveness of technology.

Planners and managers are in agreement that the use of technology has breathed new life into events. Now, people ask for the latest event technology trends while meeting planners and organizers. It has been noted that the integration of technology positively impacts events in many capacities.

  • It swells attendance
  • It increases engagement
  • It cuts down the cost.

Let’s have a look at some of the event technologies that are in vogue these days.

Projection Mapping for the Creation of Augmented Reality Experience

Projection mapping can turn around the ambiance of the entire venue for better. This ambiance detailing is done through multiple projectors that cast still and moving images to all the large facades in the venue to create an interactive 3D display.

Projection mapping is also budget-friendly. So, you don’t have to think too much about cost management.  For instance, simple projected mapping on a hangar ceiling can transform the venue into a futuristic dome. You can also use projection mapping along with music to make it a part of interactive entertainment.

Digital and diode lighting controlled through computers can also add to the ultramodern visual ambiance that you are trying to create with projection mapping.

Social Media Walls for Better Engagement

This is an event technology trend that has been around for a while and not going anywhere anytime soon. Put a social media wall throw multiple screens on display with an event hashtag. Post all the posts and pictures with your event hashtag from across different social media platforms to these digital walls. This event tech trend has many upsides.

  • The activity surrounding it generates organic real-time excitement and engagement.
  • Guests at the event become your brand marketer.

Facilitate the Use of Smartphone

People will use their smartphones no matter how interesting your event lineup is. So, start banking on this new-age human instinct.  To begin with, provide free internet. Secondly, go online with your program timeline, handout, menu, and any other itinerary. People will find it easy to look at concurrent event details through their phones and tablets.

Put on a VR Show

If your event entails a short guest list, then you can also think of putting on a VR show. VR is a trending event technology that ensures maximum attendance. You can also use it for some subtle branding.

Live Stream Your Event

If your event consists of music or any other performing art display, then you should make the most of it.  Live stream theses performances to gather a virtual audience for your event. At no cost, you can fetch a good number of eyeballs for your event.

Scottsdale Private Event Venues provides event hosting, catering, and entertainment as per the needs of your preferred theme. The company can also incorporate the latest technology trends in your events to spice things up.

 

 

How to Bring Your Corporate Event to Life

How to Bring Your Corporate Event to Life with a Big Opening and Food

It’s expected of events to be lively and full of entertainment. However, that doesn’t happen all the time and particularly not with corporate events. Tedious state of affairs—this is how one can define the most of corporate events that are just organized for the sake of it.

This happens when no planning, creativity, and hard work is put in making the night memorable. With sleepy proceedings all through the event, neither your employees will feel rewarded, nor can you build new partnerships.

In short, if you are organizing an event, make sure it brims with energy. If not all, it should make most of your guests happy and chirpy. In order to ace corporate event management, you will need to get at least two things right: the opening and food.

Give It an Adrenaline-Filled Kick-Start

If you want to get things going right from the beginning. Start off the event with a bang. For instance, try to emulate the setting of New Year countdown. Use of music along with fireworks and light shows makes for a grand opening of the night and that too without straining your budget.

However, the same ambitious grand opening can become a whole lot of mess without proper planning. Make sure that all the guests are properly checked in before the event clock starts ticking. Also, have some greeters in place who can guide guests through the venue. Remember that you can only off to an energy-filled start if guests are comfortable in their place.

Visitors’ Energy Depends on Food and Beverages

Yes, many people come to events for free food and drinks. So, get along with this reality and use it to make your event successful. Even if that’s not the case, people can’t be engaged in chatter and activities all the time. They need refueling in the form of their favorite foods and drinks to remain animated. Try to slot in these two things if you want to make your event more eventful.

  • In case of small to medium gatherings, great every guest with an entrée.
  • Set a moving bar so people can indulge wherever they are sitting/standing.

Variety is the key when you are planning the food. Have exotic, continental, oriental—everything on the platter. People love to try out new food when it’s free. The pursuit of new food and instantaneous reviews on it will keep your party abuzz.

Take care of people’s food preferences from an ideological and medical standpoint as well. Make sure there are some pure vegan, kosher and halal options in the menu. Lactose intolerant people should also find something to eat. The shortage of food and beverages is the most awful thing that an event organizer can experience. So, it’s important to get accurate headcount beforehand to arrange the catering.

Scottsdale Private Event Venues provide complete corporate event management for all sorts of organizations. From unique venues to catering and event amenities, the company can take care of everything with its extended experience of event planning and management.

 

Things to Factor in While Selecting a Venue Location

Things to Factor in While Selecting a Venue Location

Finding and settling on a venue is one of the most difficult tasks of any event planning routine. The venue has the power to make your event a rampant success or a washout. Its location also greatly matters in deciding the fate of your event. This is the reason why event planners and managers always ask hosts to do thorough homework for picking a venue location before finalizing any other event detail.

Let’s have a look at the elements that one must factor in before locking in a venue location.

The Commute Should Be Shorter

No one wants to drive for an hour to reach a suburban venue. The ones who will make this effort will already be dead beat due to the long commute. So, try to choose the location that remains a moderate commute for all the invitees.

Even an impressive event itinerary can’t persuade people to attend if they already know that they have to travel a long distance to reach the destination. Keep in mind that, a far-off venue location can drastically impact the headcount at your event and subsequently its success.

The Commute Should be Hassle-Free

Just as people don’t want to travel long distances, they also don’t like to get stuck in traffic again and again while heading to an event. Wrestling their way out of bad traffic can spoil their mood even before the start of the event proceedings. It’s never easy to get the annoyed and tempered guests involved in the activities. They even have the contagious power to spread their bad mood vibes.

We know that it is not easy to find a venue that can fulfill both the above requirements. However, we are going to make one suggestion here: try our hangars. There are many hangar venues in Arizona that are not far away from the city centers and also involve a hassle-free commute.

Caterers Can Easily Manage their Things on the Location

While facilitating the guests and putting their convenience at the forefront, it is also important to factor in the functional requirements of your event. For instance, it is essential that the caterers you are working with can easily manage the food and beverages at the given location without making any compromise. A better option is to look for an event management company that offers both a venue and catering services.

 

Take into Account the ‘Curb Appeal’ of a Venue

Besides crafting the interior of the venue in accordance with the event theme, it is equally important that the surrounding location also enhances the experience of the guests attending the event. A natural landscape or some good architectural work of art in the vicinity of the venue will add a personality to your event.

Scottsdale Private Event Venues offers a range of different venues at different locations including hangers. The wide assortment of venues offered by the company makes it easier for hosts in picking a venue location of their choice.

Vehicle Vault Event Venue Scottsdale

Are you craving something extraordinary, entirely unique and extremely elegant for your next corporate or business event? 

In any gear, our stylish, modern venue offers massive versatility and an unsurpassed “WOW” factor. Our soaring 28 ft. ceilings are ideal for aerialist performers or striking décor. Certain to take your guest’s experience to new heights. SPEV’s expert Event Experts will team with you to make your event flawless. Simply stated, Vehicle Vault Event Venue is an event planners dream! Vehicle Vault Event Venue creates exceptional experiences from the ground up, driven by the lust and love for all things automobile! Our exclusive venue is for the client who is primed for something distinctive. The flexibility of our spaces provides for a unique canvas for your event planning.

For Instance, A Blank Canvas Means No Limits 

Convenient location in the heart of Scottsdale with easy access to freeways, airports and fabulous resorts.

Vehicle Vault Event Venue Scottsdale offers a thrilling and unique backdrop of a collection of over 20 stunning classic and cars for a range of events including receptions, launches, celebrations and more.

Seasoned event experts to personally guide you every step of the way from initial planning to event wrap-up. Exotic, exhilarating and elegant for your event needs─ small, large, indoor, outdoor, or a combination of all!

We passionately pursue fine automobiles that embody the rich heritage they deserve. Corporate events are ever more drawn to unique sites that offer both privacy and maximum personalization. Including an event experience in a memorable locale guarantees long-lasting positive association to your program.

For example, whether your event is a large extravaganza or a small intimate gathering, we deliver the highest level of personal attention to every detail. Planning an important corporate meeting or event? Looking for the perfect wedding venue? Want the ideal place to host your private party, gala or Scottsdale Corporate Event?  Look no further than Vehicle Vault Event Venue!

Meeting planners are starting to convey the imagination of the pop-up concept to their events, introducing one-of-a-kind occasion experiences in warehouses, hangars and converted factories and luxury showrooms. Countless advantages of hosting an attention-grabbing live event comprise enhanced brand perception, amplified word-of-mouth marketing, and improved guest engagement.

January perfect for a holiday party

January perfect for a holiday party at Scottsdale Hangar Parties.

During the holiday period, employees, customers, and company partners agonize from party after-effects. From merely too many holiday parties both personal and business.

Business and family responsibilities and packed event schedules.  You begin to think of a company holiday party as an inconvenience. By mid-December, you are holiday partied out. The Christmas holidays incline to be about family. This means that for those of us with large extended, blended or large families, arranging a time with each takes up the whole holiday. For individuals with families out of the city, or country, the holiday season generally means travel.”

So why jam in an office party when you are just not in the mood?

By January the sales goals have been met you survived the season and you have gotten some well-deserved sleep! We say January is a perfect time to put on a holiday party. While this may sound unusual, more and more businesses are choosing to hold off on their hosting duties until after Christmas and New Years have passed.

In addition to strengthened attendance, corporations and event planners might have superior budgets to work within the new year. If your guest lists include celebrity honorees or high-ranking CEOs, attempting to fit into their busy schedules may be hopeless.

January holiday party allows your workforce to concentrate on getting their work done without the added interruption of the holiday party.

In January event permits your staff to devote their own personal time with their precious ones preparing for their own holiday celebrations.

A January company party is a bit more inclusive for those of your employees who might not celebrate Christmas.

Let’s face it, for most of us, January is a pretty boring month. Give your employees something to look forward to after the craziness of the holidays has died down.

The Vehicle Vault of Scottsdale will deliver a unique experience

The Vehicle Vault of Scottsdale will deliver a unique experience. When looking for a venue to host your corporate event, the goal in mind is to represent your company the best way possible, keep your guests engaged, and have them leave thinking “this was not the usual corporate event”. Vehicle Vault of Scottsdale creates exceptional experiences from the ground up, driven by the lust and love for all things luxury!  From the world’s leading brands to elite individuals, we are Scottsdale’s number 1 choice for today’s most discerning clients seeking an exceptional, personalized, and unique end-to-end event.

Especially relevant a gorgeous eclectic mix of automobiles, beautiful open space, and stunning high ceilings. Most of all Vehicle Vault of Scottsdale is the true mainstay and cornerstone of your corporate event. Our event planners will work with you and your vision, offer positive suggestions, and most importantly, piece it all together. Our team will be your partner that you can depend on to make your event run seamless, and most of all, impress.

As a result, the venue was specifically built to house a collection of some of Scottsdale’s finest automobiles, and provides a very unique setting for your event.

Weather you’re planning a simple business meeting, an incentive event, a “let your hair loose” offsite party, awards gala, wedding reception, anniversary party, or team building event, let The Vehicle Vault of Scottsdale provide a memorable event on your behalf!

Things happening at The Vehicle Vault of Scottsdale

  • Teambuilding
  • Business meetings
  • Trade shows
  • Summits
  • Company gatherings
  • Conferences
  • Seminars
  • Business dinners
  • Networking events
  • Product launches
  • Themes parties
  • Shareholder meetings
  • Award ceremonies
  • Client and employee appreciation
  • Holiday parties

Therefore this modern, stylish space is a showcase of classiness. 10,000 square feet of pure elegance. Most noteworthy 20-foot floor to ceiling windows flow with natural light and state of the art AV and premier options. With that said a perfect blank canvas for your dream event! Featuring dozens of rare and exotic cars from past and present and designed to support gatherings from the 200 person reception to the 400+ guest banquet.

The Importance of Entertainment at a Corporate Event

Reasons Why Live Entertainment Is Important at Any Corporate Event

If you are planning a corporate event, you definitely would want to get the most out of it. To make the event successful, you make sure that all the major things including the venue, decoration, and food are par excellence.

However, one of the most easily neglected aspects of any corporate event is entertainment. The planners easily over-look this significant feature of any event.

That’s why we share with you some major reasons why hiring live entertainment can determine the success of your corporate event.

 

  • Cheers up the Guests

 

The corporate events can become very boring at times. The constant serious talk related to business can wear out people quite easily. Thus, what is needed to enliven their spirits is good entertainment. It is also important that you hire entertainment that goes along with the likes and interests of your audience.

Live entertainment can help the guests to have fun and be relaxed. It could also be a nice way to engage better with others, getting the opportunity to talk about other light and fun topics.  

The energy of the event elevates the mood of the guests, making them feel more positive. This way they will go back home with a smile on their faces.  

 

  • Reflects Your Values and Vision

 

You might not know but live entertainment at your corporate event can be a way to showcase the visionary ideas that your company upholds. It means that you can use entertainment to help your guests understand the motive of your event.  

The entertainment that is according to the purpose of the event helps to run the event more smoothly and naturally. Your guests will easily understand the message you are trying to convey, and that too through music. Hence, it is vital to choose the right kind of entertainment for your event.

 

  • Makes the Event Memorable

 

Do not underestimate the power of live entertainment. Good music or funny stage performance can make your event stick out in the minds of guests forever.

People never forget the things that successfully make them happy. Keeping that in mind, if the live entertainment at your corporate event is able to bring joy to people, your event will be totally a hit.

Trust us, people will definitely talk about it afterwards. Surely they will also look forward attending your next corporate event.

 

  • Enhances the Morale of the Co-Workers

 

A popular live entertainment can give your co-workers a chance to boost their energy. All year long they work hard which can drain out their energy. Thus, a lively entertainment can give your co-workers a reason to stay at the company.

When planning entertainment you can also set the space for dancing which can be a light-hearted fun for everyone.

Do you know that Venues of North Scottsdale can book you the industry’s greatest performing artists for your corporate event? So, book them now if you want a flawless entertainment for your next corporate event.