How to Pull off a Corporate Event on Short Notice?

How to Pull off a Corporate Event on Short Notice?

Completing any task on short notice gets challenging, and organizing a full-fledged corporate event is no different. Don’t panic and give up altogether if you are facing an emergency like this. Even with a short lead time, you can pull off a successful corporate event, given that you play your cards right.

Let’s see some tricks and measures that you can employ to hold a successful corporate event on short notice.

Invites Should Be Sent Out at the Earliest

When an event is held on short notice, organizers face the issue of low attendance. This issue usually occurs because event invitations are not managed in the right manner. You need to be proactive with event invites when the window between sending invites and the actual event day is small. There are multiple things that you can do to expedite this process.

  • Use all mediums to send out the invitations. Use emails, Whatsapp, Facebook, calls, SMS, express mail to make sure you can fully reach out to the outside guests. For your team, you won’t have to put in that much effort.
  • You can also assign a person or a group to invite all those guests that matter the most personally. They can also put across the reasons for holding the event on such short notice more eloquently.

Try to Avoid Working with Too Many Contractors

When you are organizing an event with a regular lead time, you can work with a range of contractors taking care of different segments of the event. However, you don’t get this luxury when you are treading a tight deadline. Working with too many contractors when you don’t have much time makes for many last-minute unpleasant scenarios.

Instead, pick a contractor that can take care of all aspects of event management. When you work with a company that arranges the venue, catering, audio/video equipment, and transport, half of your work is sorted out on its own. You can streamline your event organizing work in the available time when you are just corresponding with a single person for everything.

Make it Interesting

If you want to make your event success with short lead time in hand, then you need to incentivize people to attend it. Add a specific theme to your event or give it some uniqueness that can be realized without putting in any extra time. For instance, you can have your event at a hangar venue specially designed for corporate and incentive events.

If you are working with a seasoned event company like Scottsdale Hanger Parties, then chances of the success of an event that’s being held on a short notice increase manifold. If you are looking to organize any type of corporate event in and around Scottsdale, get in touch with them.

Tips to Plan a Successful Corporate Incentive Travel Program

Your Precise Guide to Planning a Corporate Incentive Travel Program

Corporate incentive travel programs can be arranged locally or internationally for both individuals and groups. These programs make for an amazing, unique, and effective way you can motivate top-performing employees through rewards.

However, the success of all corporate incentive travel programs depends on careful planning and execution.

If you are looking to plan a corporate incentive party or travel program for your employees, here are a few tips that you must follow to make them successful.

  1. Begin by preparing your budget so that you know your spending limits. A plan that doesn’t incorporate budget limits will end up causing problems by either exposing you to crisis due to overspending or falling fall low-cost packages that are low on quality too.
  2. The next step is to plan an event or program that goes hand in hand with your company culture, goals, and size. A corporate incentive travel program that doesn’t give you a return on investment is no good and this is due to wrong selection.
  3. Choose the target group for your corporate incentive party early on and plan accordingly. It can be all-inclusive, meaning one that includes employees from all levels of the hierarchy or planned for specific departments or levels.
  4. Get to know your target group better. Determine their likes, dislikes, preferences, interests, and elements that motivate them. Conduct a survey or interviews in-person that allows you to know your employees better. Incorporate the results in your planning to be able to better motivate your employees and get the desired ROI.
  5. Incorporate tasks and activities that promote learning in areas that your employees still need improvement in. Check out their past performances and behavior on the job and determine the kind of activities needed.
  6. Ensure that there is a practical performance tracking system in place. Associate clear measure to track performance and produce results on a merit basis.
  7. Before you finalize, sit back and think about the hurdles that can result in the failure of your incentive program. This could be anything from budget limitations to employees with low morale. Think about ways you can counterfeit these obstacles and ensure success.
  8. Begin your hunt to find an agency that can help you successfully implement your corporate travel incentive program. Some people choose to arrange incentive programs on their own but, of course, there is a huge difference between how the experienced and inexperienced plan and execute.
  9. Discuss with the agency you hire about the tax implications of such a travel program. There are certain scenarios in which travel is taxable and you need to bear this cost in case your event falls in the taxable events’ category.
  10. Plan a post-program survey to determine how your corporate travel incentive program has affected the winners and non-winners. You can call it successful if everyone thinks that the results were fair enough and seems to have learned what the program was planned for.

 

Get in touch with Scottsdale Private Event Venue to begin planning your corporate travel incentive program.

4 Reasons to Host Your Summer Daytime Event Indoors

4 Reasons to Host Your Summer Daytime Event Indoors

Summer is upon us. During the sunny season, many people get confused about the ambiance of their events. For instance, summer evenings make for pleasant outdoor gatherings that sway many people to drop the idea of indoor event hosting. There is no doubt that events have a different feel altogether when they are organized outdoors in daylight.

However, there are some vital functional reasons why it is always better to host your daytime events indoors.

1) You Can Get Around Last-Minute Weather Anomalies

No one can vouch for the weather. Amid all the forecasting skills that we now have, it is still not possible to be 100% sure about how the weather will be set out on a certain day in the near future. This means by picking an open-air venue for your event, you will always have to factor in the risk of unexpected weather changes. In summers especially, the sudden torrential rain can make a complete mess of your event.

There is no valid reason to put your entire event in jeopardy by hosting it in outdoors. Just go for any good indoor event venue to get around any potential weather disrupter.

2) Indoors Will Offset the Heat

Even if your event is going to be held in the evening, you can’t attenuate the scorching heat of summers that lingers on during dull evenings as well. You are already so caught up in the event management that you might not notice that understated high temperature. However, your hosts will definitely ‘feel the heat’ when the will sit out there in the open with their tuxedos and fancy dresses on.

By opting for an indoor venue, you can ensure the temperature convenience of your guests. The air conditioners and chillers installed inside the premise will make sure that people will not regret coming at your daytime event.

3) Your Guests Doesn’t Want Sunburns

Some people experience skin sensitivity to the direct exposures of the sun. Then there are people who are conscious regarding the harmful effects of the sunlight (UV exposure etc.) Whatever is the case, not all of your guest will like to sit in the direct exposure of sunlight.

It is always the responsibility of the event organizer to make sure their arrangements are not causing discomfort to any of the guest. They have to establish some ‘universal’ standards in this regard. The ambiance of the indoor venue is in line with those universal standards.

4) For Not Hosting Uninvited Insects and Rodents

Summer is the thriving season for insect and rodent population. The booming critter problem can also spill in your event if it is held outdoors. The presence of food and beverages also make outdoor events more attractive to pests. You certainly don’t want ‘flies and roaches’ to be the talk of your event.

Besides these major reasons, indoor venues also provide a better set up for AV production and other entertainment amenities. If you are going to organize an event this summer in Arizona, then get the services of Scottsdale Private Event Venue to ensure the first-rate quality of everything—from venue to catering and AV production.

How to Bring Your Corporate Event to Life

How to Bring Your Corporate Event to Life with a Big Opening and Food

It’s expected of events to be lively and full of entertainment. However, that doesn’t happen all the time and particularly not with corporate events. Tedious state of affairs—this is how one can define the most of corporate events that are just organized for the sake of it.

This happens when no planning, creativity, and hard work is put in making the night memorable. With sleepy proceedings all through the event, neither your employees will feel rewarded, nor can you build new partnerships.

In short, if you are organizing an event, make sure it brims with energy. If not all, it should make most of your guests happy and chirpy. In order to ace corporate event management, you will need to get at least two things right: the opening and food.

Give It an Adrenaline-Filled Kick-Start

If you want to get things going right from the beginning. Start off the event with a bang. For instance, try to emulate the setting of New Year countdown. Use of music along with fireworks and light shows makes for a grand opening of the night and that too without straining your budget.

However, the same ambitious grand opening can become a whole lot of mess without proper planning. Make sure that all the guests are properly checked in before the event clock starts ticking. Also, have some greeters in place who can guide guests through the venue. Remember that you can only off to an energy-filled start if guests are comfortable in their place.

Visitors’ Energy Depends on Food and Beverages

Yes, many people come to events for free food and drinks. So, get along with this reality and use it to make your event successful. Even if that’s not the case, people can’t be engaged in chatter and activities all the time. They need refueling in the form of their favorite foods and drinks to remain animated. Try to slot in these two things if you want to make your event more eventful.

  • In case of small to medium gatherings, great every guest with an entrée.
  • Set a moving bar so people can indulge wherever they are sitting/standing.

Variety is the key when you are planning the food. Have exotic, continental, oriental—everything on the platter. People love to try out new food when it’s free. The pursuit of new food and instantaneous reviews on it will keep your party abuzz.

Take care of people’s food preferences from an ideological and medical standpoint as well. Make sure there are some pure vegan, kosher and halal options in the menu. Lactose intolerant people should also find something to eat. The shortage of food and beverages is the most awful thing that an event organizer can experience. So, it’s important to get accurate headcount beforehand to arrange the catering.

Scottsdale Private Event Venues provide complete corporate event management for all sorts of organizations. From unique venues to catering and event amenities, the company can take care of everything with its extended experience of event planning and management.

 

Things to Factor in While Selecting a Venue Location

Things to Factor in While Selecting a Venue Location

Finding and settling on a venue is one of the most difficult tasks of any event planning routine. The venue has the power to make your event a rampant success or a washout. Its location also greatly matters in deciding the fate of your event. This is the reason why event planners and managers always ask hosts to do thorough homework for picking a venue location before finalizing any other event detail.

Let’s have a look at the elements that one must factor in before locking in a venue location.

The Commute Should Be Shorter

No one wants to drive for an hour to reach a suburban venue. The ones who will make this effort will already be dead beat due to the long commute. So, try to choose the location that remains a moderate commute for all the invitees.

Even an impressive event itinerary can’t persuade people to attend if they already know that they have to travel a long distance to reach the destination. Keep in mind that, a far-off venue location can drastically impact the headcount at your event and subsequently its success.

The Commute Should be Hassle-Free

Just as people don’t want to travel long distances, they also don’t like to get stuck in traffic again and again while heading to an event. Wrestling their way out of bad traffic can spoil their mood even before the start of the event proceedings. It’s never easy to get the annoyed and tempered guests involved in the activities. They even have the contagious power to spread their bad mood vibes.

We know that it is not easy to find a venue that can fulfill both the above requirements. However, we are going to make one suggestion here: try our hangars. There are many hangar venues in Arizona that are not far away from the city centers and also involve a hassle-free commute.

Caterers Can Easily Manage their Things on the Location

While facilitating the guests and putting their convenience at the forefront, it is also important to factor in the functional requirements of your event. For instance, it is essential that the caterers you are working with can easily manage the food and beverages at the given location without making any compromise. A better option is to look for an event management company that offers both a venue and catering services.

 

Take into Account the ‘Curb Appeal’ of a Venue

Besides crafting the interior of the venue in accordance with the event theme, it is equally important that the surrounding location also enhances the experience of the guests attending the event. A natural landscape or some good architectural work of art in the vicinity of the venue will add a personality to your event.

Scottsdale Private Event Venues offers a range of different venues at different locations including hangers. The wide assortment of venues offered by the company makes it easier for hosts in picking a venue location of their choice.

SPEV adds Vehicle Vault to portfolio

SPEV adds Vehicle Vault to the portfolio, Venues of North Scottsdale is announcing the addition Vehicle Vault. An 11,000 square foot facility to its already expansive offering of unique venues for hosting private events. Furthermore, this addition boasts 28-32 foot ceilings, accommodates large groups for dinner. Besides that provides a dramatic backdrop to any experiential event. With that said the open space and the high ceilings with exposed rafters lend opportunity for event planners to create a fully customized and unique atmosphere.  Unlike any big box, ballroom could provide No More Ballrooms!

About Venues of North Scottsdale:

Venues of North Scottsdale a premier exclusive venue rental agency based in Scottsdale, AZ. Most importantly SPEV offers access to privately owned hangars, for hosting private and corporate events. Groups from 300 to 2,000 from across the United States. Venue of North Scottsdale’s catering, décor, rental, transportation, logistics, and consultation services round out their full-service event planning and production support. Providing relief to event planners who often source these services from multiple providers when renting traditional offsite venues. With that said corporations are looking to engage their audiences with breathtaking or branded events. The team at Venues of North Scottsdale provides concept-to-execution consultation and production, managing every detail of the guest’s experience.

In the heart of Scottsdale Airpark this dazzling and very private event venue magnificent for hosting corporate events. With that said from lunches, sit down dinners, canapé receptions and film premieres to product launches, live music showcases, awards ceremonies and of course, fabulous holiday celebrations. An expert events team is on hand to ensure that everything is just perfect. The Scottsdale Automobile Museum inventory includes several antique & classic vehicles which are offered to enhance your company party, corporate event, wedding, anniversary, or another special event.

 

Events as Experiences

Mind-blowing, once-in-a-lifetime event experiences do not just materialize. Events as Experiences are arranged months sometimes a year in advance and shaped to the most minute detail so that guests depart already planning to come back. We all want and need experiences that facilitate human interactions, by designing journeys across all touchpoints. Event strategy and brand strategy need to echo one another. Whether you’re investigating a fab location, high-tech gear, unparalleled views, or a contemporary or urban event venue or an inspiring setting, our team has the tools and knowledge to make your event crazy fun!

“No event deserves to be mediocre” events offer brands an opportunity to connect with its customers

Events are meant to captivate, they should enlighten, unite, amaze and thrill. We like to say there is no recipe for accomplishing this.

Create an event within an event

Secret Events do not disclose the location

As a result, people cherish and remember experiences, not things. Therefore only experiences stick to our minds and hearts for good. Finally, to organize an exceptional and memorable event, you need to do just that – create an experience.

Events generate meaning

Attendees require a different level of stimulation and interactivity. Multi-sensory experiences is a relatively new approach to creating memorable events.

We are corporate event engineers, we will help you design a powerful story and awe-inspiring event experience that mesmerizes your audience and provides you with measurable results. Our progression is designed to plan, promote, and produce your event.

With a huge team of experts at our fingertips and years of experience, SPEV event venues are the natural choice for stunning events.

For every characteristic of your event, we have the experience and proficiency to meet your requirements. We have a portfolio of impressive venues.

Top 4 Wedding Reception Venues in Scottsdale

The Best Private Venues for Your Wedding Reception

If there is one occasion that is the most special in one’s life, it is the wedding day. Your loved ones including family, friends, and relatives joins in your happiness and celebrate your big day. To honor their presence on your big day, you hold a wedding reception.

It is an important ceremony for a wedding couple and it needs to be celebrated extravagantly. Choosing the right venue is the first significant step in making your wedding reception a success.

Here we present to you some of the unique wedding reception venues to consider for your happiest occasion.

 

  • Hangar 6

 

If you are planning a big wedding reception, consider Hangar 6 as your best option. Do you know why? The place is an extraordinary private venue which can accommodate a large number of guests, making it ideal for those who have a long list of guest.

Located in the heart of Scottsdale Airpark, the private venue is far away from the city’s buzz. You and your guests can comfortably enjoy the reception in seclusion. The unique part of this venue is that it gives the perfect view of the jets taking off and landing, an ideal site for all the travel lovers!

 

  • Heli Hangar

 

Heli Hangar is a big, bright place which will definitely wow your guests by its unique interior and exterior details.

The private venue is spacious enough to let you design the space the way you wanted. It means that you can easily set an exciting cocktail bar for your guests or you can organize a live music show.

More than that, you can mesmerize your guests with an impressive entrance in a helicopter. You can also avail the thrilling opportunity to create tours of the city with your partner and the guests. This will most definitely be one memorable wedding event for everyone!

 

  • Acoma Hangar

 

The airport hangar is situated in the most iconic landmarks – Scottsdale Airport. This is an unconventional private venue perfect for those who have a penchant for adventure and thrill.

The venue has wondrous runway views and a large space which can easily be transformed according to your liking. You can make the space more beautiful by stunning wall draping or you can also personalize it by choosing a distinct airport-themed wedding.

 

  • Jetset Hangar

 

If the dance is the major part of your wedding reception, consider booking Jetset Hangar. The place offers amazing ballroom space where you and your guests can dance their hearts out.

The large stunning space decorated with beautiful lighting and decoration will definitely make your wedding reception a memorable one. Also, you can tailor the event by calling any type of live entertainment including the city’s popular musicians!

If you are interested to book any of these wedding reception venues (as you surely must be) then immediately contact Venue in North Scottsdale. The company will work with you to create and design a glorious wedding reception!

The Importance of Entertainment at a Corporate Event

Reasons Why Live Entertainment Is Important at Any Corporate Event

If you are planning a corporate event, you definitely would want to get the most out of it. To make the event successful, you make sure that all the major things including the venue, decoration, and food are par excellence.

However, one of the most easily neglected aspects of any corporate event is entertainment. The planners easily over-look this significant feature of any event.

That’s why we share with you some major reasons why hiring live entertainment can determine the success of your corporate event.

 

  • Cheers up the Guests

 

The corporate events can become very boring at times. The constant serious talk related to business can wear out people quite easily. Thus, what is needed to enliven their spirits is good entertainment. It is also important that you hire entertainment that goes along with the likes and interests of your audience.

Live entertainment can help the guests to have fun and be relaxed. It could also be a nice way to engage better with others, getting the opportunity to talk about other light and fun topics.  

The energy of the event elevates the mood of the guests, making them feel more positive. This way they will go back home with a smile on their faces.  

 

  • Reflects Your Values and Vision

 

You might not know but live entertainment at your corporate event can be a way to showcase the visionary ideas that your company upholds. It means that you can use entertainment to help your guests understand the motive of your event.  

The entertainment that is according to the purpose of the event helps to run the event more smoothly and naturally. Your guests will easily understand the message you are trying to convey, and that too through music. Hence, it is vital to choose the right kind of entertainment for your event.

 

  • Makes the Event Memorable

 

Do not underestimate the power of live entertainment. Good music or funny stage performance can make your event stick out in the minds of guests forever.

People never forget the things that successfully make them happy. Keeping that in mind, if the live entertainment at your corporate event is able to bring joy to people, your event will be totally a hit.

Trust us, people will definitely talk about it afterwards. Surely they will also look forward attending your next corporate event.

 

  • Enhances the Morale of the Co-Workers

 

A popular live entertainment can give your co-workers a chance to boost their energy. All year long they work hard which can drain out their energy. Thus, a lively entertainment can give your co-workers a reason to stay at the company.

When planning entertainment you can also set the space for dancing which can be a light-hearted fun for everyone.

Do you know that Venues of North Scottsdale can book you the industry’s greatest performing artists for your corporate event? So, book them now if you want a flawless entertainment for your next corporate event.

 

Important Tips for Hiring Entertainment

4 Best Tips for Hiring Entertainment for Your Event

Having any form of entertainment at your special event is very important. A good entertainment can make your event more fun and exciting.

Plus, it can cheer up your guests to the point where they are willing to show some groovy dance moves. This way your special occasion can stay in the minds of your guests for a really long time.

To make sure that you hire an awesome entertainment, you need to focus on the following tips before hiring entertainment.

 

  • Know Your Audience

 

The entertainment is majorly for your guests so that they can relax and loosen up a bit. Therefore, it is imperative that you keep the kind of audience in mind before hiring entertainment.

If you are organizing a birthday party for children, you will probably consider a hilarious magic show for the kids to keep them engaged throughout the event. On the other hand, if you are planning a party for your friends, you will probably consider hiring a DJ or a live performance by a popular music band.

Thus, it is important to know what age group your guests mostly belong to and hire entertainment according to that.

 

  • Know What You Want to Accomplish Through Entertainment

 

You don’t know but entertainment can help you achieve the purpose of the entire event. Yes, entertainment is a very powerful tool in conveying your message or goal to the audience.

If you are organizing a corporate event and want your entertainment to help accentuate the overall motive of your event, hire the entertainment accordingly.

If you are organizing an award ceremony and don’t want it to be boring. Hire a lively, fun entertainment which let the night flow smoothly and doesn’t make the audience sleepy. You can also hire a standup comedian to help your audience cheer up. This way your overall event would be fun and totally memorable as well.

 

  • Know the Latest Entertainment Trends

 

Before hiring any sort of entertainment it is good to stay updated on the latest entertainment trends that are in these days.

For example, hiring a popular music band to perform at your party is a fun trend that many opt for. This elevates the overall appeal of the event and makes it memorable for the guests. Hiring Jazz musicians or a violin soloist is a trend that most people follow when the event is more sophisticated like a corporate dinner.

 

  • Book in Advance

 

The most important tip is to book your entertainment weeks or months prior to your event. Once you have set the date of your event, book entertainment next immediately. This will ensure that you get the entertainment you want.

Venues of North Scottsdale is known for booking the best entertainment for your event. Be it a DJ or a popular music band, the company will hire the perfect entertainment of your preference. So, what are you waiting for? Contact them today.