How to Pull off a Corporate Event on Short Notice?

How to Pull off a Corporate Event on Short Notice?

Completing any task on short notice gets challenging, and organizing a full-fledged corporate event is no different. Don’t panic and give up altogether if you are facing an emergency like this. Even with a short lead time, you can pull off a successful corporate event, given that you play your cards right.

Let’s see some tricks and measures that you can employ to hold a successful corporate event on short notice.

Invites Should Be Sent Out at the Earliest

When an event is held on short notice, organizers face the issue of low attendance. This issue usually occurs because event invitations are not managed in the right manner. You need to be proactive with event invites when the window between sending invites and the actual event day is small. There are multiple things that you can do to expedite this process.

  • Use all mediums to send out the invitations. Use emails, Whatsapp, Facebook, calls, SMS, express mail to make sure you can fully reach out to the outside guests. For your team, you won’t have to put in that much effort.
  • You can also assign a person or a group to invite all those guests that matter the most personally. They can also put across the reasons for holding the event on such short notice more eloquently.

Try to Avoid Working with Too Many Contractors

When you are organizing an event with a regular lead time, you can work with a range of contractors taking care of different segments of the event. However, you don’t get this luxury when you are treading a tight deadline. Working with too many contractors when you don’t have much time makes for many last-minute unpleasant scenarios.

Instead, pick a contractor that can take care of all aspects of event management. When you work with a company that arranges the venue, catering, audio/video equipment, and transport, half of your work is sorted out on its own. You can streamline your event organizing work in the available time when you are just corresponding with a single person for everything.

Make it Interesting

If you want to make your event success with short lead time in hand, then you need to incentivize people to attend it. Add a specific theme to your event or give it some uniqueness that can be realized without putting in any extra time. For instance, you can have your event at a hangar venue specially designed for corporate and incentive events.

If you are working with a seasoned event company like Scottsdale Hanger Parties, then chances of the success of an event that’s being held on a short notice increase manifold. If you are looking to organize any type of corporate event in and around Scottsdale, get in touch with them.

7 Tips to Plan a Successful Launch Party

7 Steps to Planning a Successful Launch Party. You may have just launched a new product or started a new company and you want to spread the word.
The best way to get the word out there and celebrate is to throw a launch party.
But how do you make sure it’s memorable and not just another party; after all, this party is going to be
your way of highlighting your new product or business and showcasing it to the world.

You need to make sure you throw a party that will have the desired effect on your guests. Start by
having a clear reason for why you are having the party; is it to promote a product, to network, or to
spread awareness? Once you have your reasoning, it’s time to start planning:

Build Hype

Start building hype around your product or business to get people excited about your party. Since you’re
launching something new, you need a way for people to be excited about it without fully knowing what
it is. Create teaser campaigns and have people talk about it on social to create a buzz.

Create an Exclusive Guest List

Exclusivity is key. If you want the right people to be attending your party, you need to curate a guest list
that will be relevant to your launch. For example, if you’re launching a makeup product, you want to
invite potential buyers, people from the fashion industry and popular makeup bloggers.
However, if you’re launching a tech business, your guest list will be completely different; you’ll have
potential investors, tech professionals and bloggers. You don’t want to invite people who have no
interest in your launch – they will just be there for the party and add no value to your business.

Choose a Unique Venue

Most launches happen in hotels, bars, and even conference rooms. These can become mundane and
quite boring. If you want an above-average launch party, try booking a hangar. Hangars are large spaces
that can literally be created into anything. You can make your vision into a reality without any
restrictions of preexisting décor and placement. If you’re looking to book hangars in the Scottsdale, AZ
area, click here.

Create an Experience

Provide a hands-on experience for guests where they can feel like they are involved in the party. Let
them try your product or create an experience that lets them learn a little bit about your business.
Speeches can be long and boring, so keep them short and sweet and let guests be introduced to your
launch the product through an experience.

Have Memorable Entertainment

Keep a large chunk of your budget for entertainment. If you want your launch party to be memorable,
you should try hiring a known band that might be easy to get your hands on. Or if you choose to have a
DJ, keep some other form of entertainment to leave people in awe of the experience.

Get Your Guests to Post on Social Media

Make it clear through placards on centerpieces and posters around the party that you want people to
share their experience on social media. Create a unique hashtag for them to share their posts on. This
way, your guests will create chatter around and hype for your launch for you.

Have Relevant Giveaways

Plan giveaways for your guests when they leave the party. This could be your product or then
something related to your business. This way, your guests will continue to talk about the launch even
once they have left.

We hope these steps help you plan your own launch party. Good luck!