Your Complete Event Planning Checklist

Event Planning Checklist for Foolproof Event Organization

Regardless of whether you have years of experience in event planning or it is the first-ever event that you are arranging, event planning is always stressful. For first-time event organizers, the stress is because of obvious reasons. And for those who have been in business for a while now, it is stressful because every client has different requirements and they have to struggle a lot to satisfy everyone.

As per a 2017 Forbes report, event planning is the 5th most stressful job in the world. However, the internet is stuffed with resources that make the process simpler. Several articles on the internet that discuss tips, guidelines, common event planning mistakes and other things that explicitly help in arranging the best events.

Catching on the bandwagon in a slightly different manner, here we have made a detailed checklist of things/tasks that you must corporate in planning events and the right time to do them.

Have a look!

Event Planning Checklist

The key to successful event planning is making the right choices and that is only possible when you have ample time to analyze your options for everything, make comparisons, and choose the best ones.

At the bare minimum, you must begin planning at least 4 months before your event date.

·        Prepare Your Goals and Objectives

If possible, start with this step 6 months before your event date.

Before anything else, jot down the goals and objectives for any event you are planning. Write down details like the purpose, number of attendees, nature of the event, cost of tickets and ways to make profits (if applicable), and the type of venue that will be needed.

·        Prepare a Rough Budget

You will be able to get numerous event budget templates on the internet. Choose one and fill out the details to make a tentative budget.

·        Choose the Event Date

Choose a date for your event along with another two tentative dates when it can be arranged if anything goes wrong.

·        Finalize the Venue and Vendors

Write down your options for event venue and compare things like prices, location, facilities, etc. Finalize the one that best suits your budget and other needs. Talk to the venue managers to reconfirm and communicate things that will be needed like a Wi-Fi connection etc.

The best things you can do is hire event planners from the start and work with them. They have better relationships with event vendors and are familiar with the procedures. This implies lesser hassle for you and a lower risk of blunders and failure.

·        Decide a Theme

Choose a theme that goes well with the nature of your event and communicate the same to the vendors you are hiring or your event planners.

·        Manage Your Financials

If you are intending to get external funding, look for sponsors and finalize as soon as possible. This should be done at least 4 months before your event date.

·        Promote Your Event

If it is a public event, write down strategies as to how you will market it and entice people to buy tickets.

Here are some strategies you can use:

  • Develop a nice document, e-pamphlet, or email to be sent
  • Make a website and promote it on your social media profiles
  • Make effective use of social media platforms
  • Offer attractive offers like early-bird discounts or discount on the purchase of three tickets etc.
  • Write blog posts with appropriate keywords to market your event
  • Create an interesting promo video
  • Issue an event itinerary with attractive activities in the event (No lying, please.)

Lastly, finalize the attendees and everything else. Send reminders a day before. And don’t forget to enjoy your event because you deserve it!

 

Visit Scottsdale Private Event Venue to get event planning professionals to help you out!

Latest Catering Trends for Business Events

Event Catering Trends: What to Do and What Not

In order for any business activity to be successful, you have to ensure all the latest trends in the particular area are utilized. Likewise, when it comes to event catering, taking on the trends is a MUST. Why? Because people are the most about ‘food’, and most of us can compromise on everything but food.

Indeed, good food equals good mood, and this is one thing your event attendees deserve for taking out the time to attend your event.

In the words of Ken Follett:

“Hard work should be rewarded with good food.”

In simple words, the same-old wantons and so-so appetizers will not deliver a good impression of yours. And this is why you need event planners/caterers to ascertain everything is up-to-the-minute!

Here are some trends you should and shouldn’t follow when it comes to a culinary party.

 

  • Dos

 

  • Locale-Specific Food

 

 

There are high chances of the attendees traveling especially to attend your event. The best you can do to return the favor is give them the chance to gulp down specialties of the region. They are new to the town/city and will love to experience the city/town, its culture, food, etc. This is the reason having a destination-specific menu is a big YES!

Not sure about the specialties yourself? Hire Go for well-reputed corporate caterers, such as Artisan by Santa Barbara Catering, Atlasta Catering & Event Concepts, Creations In Cuisine or Levi Catering (Kosher or Non) to decide the menu, cook, and serve famous foods.

 

  • Local Ale and Wine

 

It is likely your event attendees will go out to have a drink or two as the event ends. How about you fulfill this need too? It is a good idea to present local beer and/or wine to the guests so they can get back home directly after a long day.

You can also add other regional beverages to not make the non-drinkers feel left out!

 

  • Smart Menus

 

Menus are extremely important for a party. The menu you have for the event will make a huge difference to everyone based on their preferences. Keep it balanced. Add equal vegetarian and non-vegetarian food items that are both healthy and fatty but also tasty so that no one has to leave without eating; not even the healthy eaters!

The key to a successful event is successfully engaging the participants, and the menu can actually serve the purpose if smartly planned.

 

  • Don’ts

 

  • Dreary Buffets

 

 

Gone are the days when the number of dishes on the menu would entice the eaters. Preset buffets have lost fame as people have become more particular. Today, most foodies are more into quality than quantity, and this is a good reason for you to have limited but special items on the menu.

 

  • Sugary Snacks

 

It is a long event and the attendees have been here for 3 hours already. About time they should be served some snacks and recharge themselves to make it through the end of the event.

What should you serve for snacks? If sugary snacks like donuts or cinnamon rolls are what you thought of, then it is a disastrous choice!

Sugary items will leave your people lethargic and sleepy until it is finally dinner time. So, go for protein snacks instead!

 

  • Failing to Consider Dietary Limitations

 

Not everyone in the event will be young or hearty enough to eat anything that is presented. Consider taking into account the needs of seniors and those who are ill, vegan, etc. There is no disappointment bigger than having to leave a gathering without eating because there is nothing you can eat. For questions on our bar packages please call Karen at 602-296-8000 or karen@spevevents.com

Get the party on!

Unique Venues Something different

Unique Venues Something different. The flexibility of our space provides for a blank canvas for your imaginative occasion planning.  You can alter this space to fit nearly any style of event. Call us today to see how Scottsdale Hangar Parties can serve as your next fantabulous event!

Hangars range from urban to flawlessly finished. We have amenities not generally located in this kind of venue.

No other source that can provide such a unique venue which is faultless for several types of events including:

We are your one-stop, full-service event partner. Scottsdale Hangar Parties connects you to our unique event venues while also providing the most comprehensive turnkey event production solutions. We specialize in corporate event locations and production in Scottsdale, Arizona, and the surrounding cities.

SPEV and no other source provides such a unique venue which is faultless for several types of events including:

Hence we are your one-stop, full-service event partner. Venues of North Scottsdale connects you to our unique event venues while also providing the most comprehensive turnkey event production solutions. We specialize in corporate event locations and production in Scottsdale, Arizona, and the surrounding cities.

With that said if you want your event to be a marvelous accomplishment, you need to make sure that it is something special. With all the things tried and tested with regards to event management in Scottsdale, there is little room to improve on standard practices. That is why you need to think out of the box. We’re talking about something really out there when we say out of the box. A victorious event needs a really good theme.

Specialties: Destination Management, Meeting Planning, City Wide Conventions.

Local Host Committee Coordination, Sales Training Meetings, Incentive Programs.

Customer Appreciation Receptions, Board Retreats, Holiday Events, Off-Site Events.

Dinners, Dine Around, Concept Creation, Themed Events, Transportation, Manifest Management

Venue Selection, Tours, Professional Staffing, Hospitality Desks, PR, Speakers, Entertainment, Promotional Events

 

 

 

 

 

Vehicle Vault Event Venue Scottsdale

Knowing about cars is one thing, seeing them in the flesh is another 

Vehicle Vault this prestigious venue will leave your guests spellbound and in awe of its surroundings, providing you with the wow factor every event needs.

Style, history, and America’s love affair with the automobile come to life at Vehicle Vault of Scottsdale

Vehicle Vault believes that determination and hard work can change the course of one’s future.  Henry Ford changed the world with his innovating invention of the affordable automobile.  We want to support young people with the determination to change their life in a positive direction. “Some men may succeed because they are destined to, but most men succeed because  they are determined to.” Henry Ford

We specialize in unexpected events 

We understand that planning an event for awards dinners with delicious décor, endless entertainment, and all the additional particulars can be very nerve-wracking. With over 10,000 square feet, soaring ceilings, concrete floors this is the perfect setting for your next event. Our team of event planners will sit with you to listen to your vision. Give advice and recommendations, and most significantly make it a flawless and memorable event. Vehicle Vault can accommodate up to 500 people inside guests are sure to have an extraordinary experience in the spectacular venue amidst awe-inspiring vintage automobiles.

This dazzling and very private event venue magnificent for hosting all types of corporate events. From lunches, sit down dinners, canapé receptions and film premieres to product launches, live music showcases, awards ceremonies and of course, fabulous holiday celebrations. An expert events team is on hand to ensure that everything is just perfect. The Scottsdale Automobile Museum inventory includes several antique & classic vehicles which are offered to enhance your company party, corporate event, wedding, anniversary, or another special event. In other words, no matter how special the seating arrangement, decorations or the entertainment gets, the venue itself makes an event boring.

This is why there is a need to choose a more unique venue for events now. Thinking outside the norm can help you achieve an event which becomes a night for everybody to remember. Above all, while it is good to enjoy the creative juices flowing, it is also a good idea to consider the standards set by traditional venues in mind. The best practices for events have to be kept in check while going all out with your unique ideas.

With that said Vehicle Vault is helping today’s youth supporting programs that have a positive impact on their lives. The automobile industry is the focus of our passion.  To educate and motivate young people with the history and development of the automobile. Proud to be a partner with DRAGG PHOENIX. Our mission is to provide an alternative to gangs and graffiti through a positive learning opportunity. Hence teaching youth responsibility and respect for others in a unique environment. Through the automotive industry while gaining hands-on exposure to knowledge of automotive careers

Events as Experiences

Mind-blowing, once-in-a-lifetime event experiences do not just materialize. Events as Experiences are arranged months sometimes a year in advance and shaped to the most minute detail so that guests depart already planning to come back. We all want and need experiences that facilitate human interactions, by designing journeys across all touchpoints. Event strategy and brand strategy need to echo one another. Whether you’re investigating a fab location, high-tech gear, unparalleled views, or a contemporary or urban event venue or an inspiring setting, our team has the tools and knowledge to make your event crazy fun!

“No event deserves to be mediocre” events offer brands an opportunity to connect with its customers

Events are meant to captivate, they should enlighten, unite, amaze and thrill. We like to say there is no recipe for accomplishing this.

Create an event within an event

Secret Events do not disclose the location

As a result, people cherish and remember experiences, not things. Therefore only experiences stick to our minds and hearts for good. Finally, to organize an exceptional and memorable event, you need to do just that – create an experience.

Events generate meaning

Attendees require a different level of stimulation and interactivity. Multi-sensory experiences is a relatively new approach to creating memorable events.

We are corporate event engineers, we will help you design a powerful story and awe-inspiring event experience that mesmerizes your audience and provides you with measurable results. Our progression is designed to plan, promote, and produce your event.

With a huge team of experts at our fingertips and years of experience, SPEV event venues are the natural choice for stunning events.

For every characteristic of your event, we have the experience and proficiency to meet your requirements. We have a portfolio of impressive venues.

Wide Eyed Hotel Guests in your space

Wide Eyed Hotel Guests in your space lounging poolside a measly few yards away from your event? Or the ineffective attempts to spin the standard boring stage décor. Our collection of unique venues along with our creative event planning staff offer the utmost privacy and complete event customization.

Specialists can help you choose the right venue.

It will be the best fit for your next corporate event.  As a result, we will help you customize the space to fit your style with full event production.

Every space is unique in its size, flooring, height, location, and amenities. Once we understand the goals for your event, we can assist with the selection process to ensure your event lands in the right venue for your vision and is executed flawlessly. Your event built to order from the ground up!

Exclusive access, in-house capabilities, and extraordinary team make an experience like none other.

Offering unique venues and options such as world class catering + dynamic furniture, decor, and entertainment packages. You know us and our clients you just don’t realize it! We work with some of the world’s most well-known organizations who entrust us with their full-service events. Hence collaborating with you to create your vision, design your event and with flawless execution, we deliver! Therefore clients leave our events having experienced unparalleled excellence. You are only limited your imagination, not by what we can deliver.

Our venues are all on private land so addresses are not published. They are all opportunely positioned minutes from all the valley’s top resorts. We currently have 14 styles and sizes of Jet hangars 3500 sqft. to 35,000 sqft. Our purpose is to deliver high quality customized corporate events for the discerning client in our extraordinary Scottsdale locations.

Most noteworthy SPEV is made up of multiple venue options and a team of event industry professionals in Scottsdale, Arizona.

Especially relevant our exclusive access, in-house capabilities and extraordinary team make this venue experience like none other. Therefore each event will be carefully crafted and one of a kind. VNS is a team with the passion to exceed our clients’ expectations at every opportunity.

 

Top 4 Wedding Reception Venues in Scottsdale

The Best Private Venues for Your Wedding Reception

If there is one occasion that is the most special in one’s life, it is the wedding day. Your loved ones including family, friends, and relatives joins in your happiness and celebrate your big day. To honor their presence on your big day, you hold a wedding reception.

It is an important ceremony for a wedding couple and it needs to be celebrated extravagantly. Choosing the right venue is the first significant step in making your wedding reception a success.

Here we present to you some of the unique wedding reception venues to consider for your happiest occasion.

 

  • Hangar 6

 

If you are planning a big wedding reception, consider Hangar 6 as your best option. Do you know why? The place is an extraordinary private venue which can accommodate a large number of guests, making it ideal for those who have a long list of guest.

Located in the heart of Scottsdale Airpark, the private venue is far away from the city’s buzz. You and your guests can comfortably enjoy the reception in seclusion. The unique part of this venue is that it gives the perfect view of the jets taking off and landing, an ideal site for all the travel lovers!

 

  • Heli Hangar

 

Heli Hangar is a big, bright place which will definitely wow your guests by its unique interior and exterior details.

The private venue is spacious enough to let you design the space the way you wanted. It means that you can easily set an exciting cocktail bar for your guests or you can organize a live music show.

More than that, you can mesmerize your guests with an impressive entrance in a helicopter. You can also avail the thrilling opportunity to create tours of the city with your partner and the guests. This will most definitely be one memorable wedding event for everyone!

 

  • Acoma Hangar

 

The airport hangar is situated in the most iconic landmarks – Scottsdale Airport. This is an unconventional private venue perfect for those who have a penchant for adventure and thrill.

The venue has wondrous runway views and a large space which can easily be transformed according to your liking. You can make the space more beautiful by stunning wall draping or you can also personalize it by choosing a distinct airport-themed wedding.

 

  • Jetset Hangar

 

If the dance is the major part of your wedding reception, consider booking Jetset Hangar. The place offers amazing ballroom space where you and your guests can dance their hearts out.

The large stunning space decorated with beautiful lighting and decoration will definitely make your wedding reception a memorable one. Also, you can tailor the event by calling any type of live entertainment including the city’s popular musicians!

If you are interested to book any of these wedding reception venues (as you surely must be) then immediately contact Venue in North Scottsdale. The company will work with you to create and design a glorious wedding reception!

The Importance of Entertainment at a Corporate Event

Reasons Why Live Entertainment Is Important at Any Corporate Event

If you are planning a corporate event, you definitely would want to get the most out of it. To make the event successful, you make sure that all the major things including the venue, decoration, and food are par excellence.

However, one of the most easily neglected aspects of any corporate event is entertainment. The planners easily over-look this significant feature of any event.

That’s why we share with you some major reasons why hiring live entertainment can determine the success of your corporate event.

 

  • Cheers up the Guests

 

The corporate events can become very boring at times. The constant serious talk related to business can wear out people quite easily. Thus, what is needed to enliven their spirits is good entertainment. It is also important that you hire entertainment that goes along with the likes and interests of your audience.

Live entertainment can help the guests to have fun and be relaxed. It could also be a nice way to engage better with others, getting the opportunity to talk about other light and fun topics.  

The energy of the event elevates the mood of the guests, making them feel more positive. This way they will go back home with a smile on their faces.  

 

  • Reflects Your Values and Vision

 

You might not know but live entertainment at your corporate event can be a way to showcase the visionary ideas that your company upholds. It means that you can use entertainment to help your guests understand the motive of your event.  

The entertainment that is according to the purpose of the event helps to run the event more smoothly and naturally. Your guests will easily understand the message you are trying to convey, and that too through music. Hence, it is vital to choose the right kind of entertainment for your event.

 

  • Makes the Event Memorable

 

Do not underestimate the power of live entertainment. Good music or funny stage performance can make your event stick out in the minds of guests forever.

People never forget the things that successfully make them happy. Keeping that in mind, if the live entertainment at your corporate event is able to bring joy to people, your event will be totally a hit.

Trust us, people will definitely talk about it afterwards. Surely they will also look forward attending your next corporate event.

 

  • Enhances the Morale of the Co-Workers

 

A popular live entertainment can give your co-workers a chance to boost their energy. All year long they work hard which can drain out their energy. Thus, a lively entertainment can give your co-workers a reason to stay at the company.

When planning entertainment you can also set the space for dancing which can be a light-hearted fun for everyone.

Do you know that Venues of North Scottsdale can book you the industry’s greatest performing artists for your corporate event? So, book them now if you want a flawless entertainment for your next corporate event.

 

The Top Hangar Venues for a Christmas Party

The Perfect Venues for a Hangar Christmas Party

Are you planning to hold a mega party this Christmas? And, are you confused about which place to go for? There are many places where you can host a Christmas party, such as a fancy restaurant, a hotel or a beautiful hall.

One such ideal place to host a Christmas party would be an airport hangar! The place won’t only be able to accommodate a large number of people but it will be away from all the buzz of the city.

Here, we present to you some of the best Christmas venues you can easily book. So, check them out!

1.     Acoma Hangars

Acoma hangars are situated in Scottsdale’s most iconic landmark – Scottsdale airport. The place has the potential to transform your Christmas party into a full-spirited and lively event. Do you know how? Well, the place is big enough to accommodate 900 to 1200 guests easily. And you know what they say – the more the merrier!

Most of the places we generally book for parties and events give a little scope to add our own touch of creativity in the decoration department. However, this won’t be the case if you book Acoma Hangars. You can decorate the place according to the theme of your Christmas party and customize it the way you like. There wouldn’t be any rulebook to follow in order to make your Christmas party your own!

2.     Jetset Hangar

This hangar is one of the best Christmas venues as it can accommodate up to 500 guests! This means that you can easily host a big Christmas party without the fear of having the place be small and congested.

If you are confused about how your party can be more entertaining and full of fun, then you will be glad to know that Jestset Hangar has got an offer you can’t ignore. They can tailor the place to host live entertainment, including popular bands, singers and/or theatrical shows.

Also, what makes this hangar so unique is that the place has an award-winning design, amazing patios and furniture, and even a large dancing floor which will make your guests happily dance all night long!

3.     Lux Air Jet Center

Choose this hangar out of all the Christmas venues if you want to make your party a splendid one!

This stunning hangar is the largest of all the hangars that have been discussed above. It has high ceilings and ample open space which can easily accommodate a large stage, incredibly long dinner tables and other attractions you would want to fit according to the theme of your Christmas party.

What makes this hangar extraordinary is that it offers the host of the party to make a grand entrance in a helicopter! Well, isn’t it good enough to impress the guests!

These are the three biggest and the finest Christmas venues you can choose from if you really want your party to stand out!

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Arizona’s most popular event photographer

Arizona’s most popular event photographer. Maybe it’s the name, but Flash Gordon Murray has been one Arizona’s most popular event photographers since 2003

Companies like American Airlines, Chase Bank, and Discount Tire appreciate his friendly, professional approach.  Gordon’s dedication to the very best possible guest experience is evident.  National associations large and small appreciate the VIP treatment that he and his team provide to both their staff and their guests.  Whether discreetly capturing candid highlights, expertly posing couples or headshots, efficiently organizing groups or quickly capturing awards photos. Flash Gordon makes the event organizer’s job much easier and makes the planner look good in the process.

One reason Murray is popular with event professionals is that he understands event planning and production. Having built a multi-million dollar production company with a full-time staff of 44.  He understands that you need to arrive early, bring professional gear with backup, stay on schedule, go the extra mile – like helping guests up and downstage stairs, allow subjects to preview their headshots, confirm everything in writing and provide guaranteed not-to-exceed line-item pricing.

Another reason is that he constantly introduces new technology and new techniques to help planners keep their programs fresh.  Back in the ‘90’s, Flash was one of the first to use digital photography – originally called “still video”.  These days he’s…

  • providing professional photos for mobile event app galleries and social media
  • batch-retouching headshots to shave off 10 years and 20 pounds
  • beaming instant slideshows to projectors and monitors to amp up the fun at a reception
  • onsite-duplicating souvenir USB FlashDrives so that guests can leave with a collection of images
  • onsite-printing 4×4 and 6×8 prints (as well as the usual sizes) for immediate gratification
  • providing high-tech robotic camera packages and drones

And yet, one of his most-requested products is still his full-service GreenScreen PhotoStation, originally introduced in 2003.  The secret is the carefully selected and trained staff with professional equipment and supplies.  Guests are greeted by a friendly Host.  Who invites them to choose from a large selection of high-quality props and legally-licensed backgrounds.  The courteous professional Photographer expertly poses the guests, and the super-fast Tech quickly processes the images for delivery as prints (one per person in the session) and/or text.

Based in Arizona, Flash travels extensively each year to support his clients with their meetings, conferences, launches and club trips throughout the US, Hawaii and the Caribbean.  He is a member of the Professional Photographers of America, MPI (since 1991), the Phoenix and Scottsdale CVBs, and regularly volunteers with NILMDTS.