Tips to Plan a Successful Corporate Incentive Travel Program

Your Precise Guide to Planning a Corporate Incentive Travel Program

Corporate incentive travel programs can be arranged locally or internationally for both individuals and groups. These programs make for an amazing, unique, and effective way you can motivate top-performing employees through rewards.

However, the success of all corporate incentive travel programs depends on careful planning and execution.

If you are looking to plan a corporate incentive party or travel program for your employees, here are a few tips that you must follow to make them successful.

  1. Begin by preparing your budget so that you know your spending limits. A plan that doesn’t incorporate budget limits will end up causing problems by either exposing you to crisis due to overspending or falling fall low-cost packages that are low on quality too.
  2. The next step is to plan an event or program that goes hand in hand with your company culture, goals, and size. A corporate incentive travel program that doesn’t give you a return on investment is no good and this is due to wrong selection.
  3. Choose the target group for your corporate incentive party early on and plan accordingly. It can be all-inclusive, meaning one that includes employees from all levels of the hierarchy or planned for specific departments or levels.
  4. Get to know your target group better. Determine their likes, dislikes, preferences, interests, and elements that motivate them. Conduct a survey or interviews in-person that allows you to know your employees better. Incorporate the results in your planning to be able to better motivate your employees and get the desired ROI.
  5. Incorporate tasks and activities that promote learning in areas that your employees still need improvement in. Check out their past performances and behavior on the job and determine the kind of activities needed.
  6. Ensure that there is a practical performance tracking system in place. Associate clear measure to track performance and produce results on a merit basis.
  7. Before you finalize, sit back and think about the hurdles that can result in the failure of your incentive program. This could be anything from budget limitations to employees with low morale. Think about ways you can counterfeit these obstacles and ensure success.
  8. Begin your hunt to find an agency that can help you successfully implement your corporate travel incentive program. Some people choose to arrange incentive programs on their own but, of course, there is a huge difference between how the experienced and inexperienced plan and execute.
  9. Discuss with the agency you hire about the tax implications of such a travel program. There are certain scenarios in which travel is taxable and you need to bear this cost in case your event falls in the taxable events’ category.
  10. Plan a post-program survey to determine how your corporate travel incentive program has affected the winners and non-winners. You can call it successful if everyone thinks that the results were fair enough and seems to have learned what the program was planned for.


Get in touch with Scottsdale Private Event Venue to begin planning your corporate travel incentive program.

Things to Incorporate in Your Summer Event Planning

Planning a Successful Event In Summer – Here’s What You Must Remember

Summer brings many reasons for being happy. Still, you need to know the dos and don’ts for everything to ensure the heat doesn’t affect you adversely.

As an employer or an event planner, you must know what it takes to pull off a summer event successfully. You can’t expect an event to be successful if the venue doesn’t have functional air conditioning. You also can’t arrange an event outdoors during scorching summer days.

To effectively plan a summer event, you must consider seasonal changes. Each season has its own demands and so does summer.

When it comes to summer event planning, there are three important things you must take care of. Here’s the list!


1.      Knowing the Venue

Checking different venues and finalizing one for your event may seem like an obvious part of event planning. However, it is very easy to overlook small things like the location of the venue, ventilation arrangements, and cooling arrangements.

If it is an outdoor event, such as a pool party, you need to take care of other things like the coordination of music and lighting, appropriate menu, and other arrangements related to safety.

In the wake of the fact that your guests will all be drenched most of the time, you will also need to make special arrangements. For example, the placement of water-sensitive equipment should be properly decided in the beginning in order to minimize the risks to the lives of those who attend your event. Don’t forget to check the venue twice for any cables that may be running on the ground, exposing you and your guests’ health and life to harm.


2.      Talk About the Air Conditioning System on the Venue and Get a Trial If Possible

In order to ensure maximum comfort for your guests, make it a point to talk to the event venue managers about the air conditioning system. Regardless of whether it is a corporate event, a concert or musical night, or a private event like wedding or birthday parties in summer, none of them can be successful if the air conditioning system isn’t performing well.

Ask the venue managers about the cooling capacity of the cooling system installed on the venue and confirm that it will be enough for the number of people you are expecting on the event day. This is to ensure that your guests stay comfortable throughout and leave the event satisfied and happy.


3.      Cross-Check the Availability of the Selected Event Venue on the Chosen Date

Summer calls for parties and celebrations. This implies that most event venues, especially those that are popular, are likely to be booked throughout the season. Therefore, it is important to not only communicate the date of your event clearly to the event planners and summer event venue managers but also cross-check as many times as needed to be sure that the venue is not booked on the day you need it.

This will help you avoid conflicts and save you from the embarrassment of having to inform your guests at the eleventh hour about the event being postponed.

Looking for the best summer event venues in town? Connect with team Scottsdale Private Event Venues now.