organizing lighting for perfectly planned events

Organizing lighting for perfectly planned events

Spotlights, when used at the right time, can be quite the game changers and make you quite famous among your friends, family, and clientele for organizing perfectly planned events.

Let’s have a look at a few of the instances where spotlights are just perfect!

1.     Instances that Need Full Attention of the Audience

Lighting is a very important part of any event whatsoever. Likewise, spotlights have their own importance. While most of the time they are not preferred due to their high beams, they are highly efficient in certain places.

Essentially, if there is an instance in the event that needs the complete attention of all the members of your beloved audience, spotlights are your thing! During a wedding or a birthday celebration, cake cutting is the event that needs everyone’s attention and clarity of vision so they can click clear and glamorous pictures instead of dark and flash filled ones.

It is best to have the spotlight on top of you at such important times.

2.     Events Organized in Large Spaces

If an event has been set up in a very large place with audiences in thousands of numbers, spotlights are a must! For instance, a concert by your favorite music band is a good example. True, you are there to listen to them sing live. But you paid a small fortune to get the tickets. It would be a shame not to have a clear look at the faces of all the members of the band you love the most!

As an event organizer, you should hang these lights right above the stage. This way everyone in the crowd can get a good view of whatever’s happening on the stage.

3.     Events Including Ramps

Many concerts and live singing events are set on stages that are in the center of the studio.  They have ramps leading out in various directions among the audience.

Although the audiences standing near the ramps benefit from this. The faraway people still fail to catch a glimpse of their favorite band members despite the presence of ramps. Spotlights following them on the ramp can be a great solution to this problem.

Although spotlights are not very common, their importance for successful events cannot be undermined. Divinity Lighting & Audio/Visual Productions have a great team of professionals that will expertly hang spotlights over your wedding stage, dance floor or even your performance stage at reasonable rates!

So, contact us to organize the most talked about event for months to come!

Venues of North Scottsdale

Venues of North Scottsdale

Venues North Scottsdale maintains a heavy calendar of events and produces every type of event possible. From the traditional hotel ballroom and convention center environments to highway tunnels, open fields, and urban streets. We have many testimonials in all categories for our innovative and globally spectacular productions.
Providing our clients with an experience unparalleled by any other production company in the business. First of all our group offers the most client-centric approach when collaborating with your vision.  Our goal is to leave a lasting impression.

Additionally, with our full line of Audio Visual Equipment, including HD Video, Sound, Staging, and Lighting services, we use the latest technology to make your event shine! Audio Equipment being heard crisply and succinctly is key to any event you are planning. Our expertly engineered audio reinforcement packages custom designed for your event in your venue for your size audience and room layout. We use pro audio and staging to construct the foundation of a world-class experience. After adding lighting and LCD displays and sound systems, your audience is left with a jaw-dropping production experience.

They know their business inside and out!

Furthermore “Venues of North Scottsdale’s team is one of the most high-energy, bright, competent groups I’ve had the pleasure of working within this industry. In addition, they know their business inside and out and are a delight to work with. Our team has the ability to take full responsibility for a project and really get things done. Knowing when key decisions should be brought back to the client is what we do.

I appreciate having someone with their knowledge and expertise in my court during the planning times. Therefore I would recommend Venues of North Scottsdale wholeheartedly to others who are planning events and meetings. They are top notch.”

Lighting is everything

Lighting is everything . Whether just lighting a stage, or creating an awesome effect…. Our team has the expertise and resources to blow you away at your event. They have designed hundreds of events with many different types of lighting effects to create amazing live events and concerts. VNS has worked with many of the top event and show producers in the area. Our production team will design the lighting to fit the style of your event and utilize the latest in stage lighting technologies and capabilities to create impactful lighting designs that will “amaze” your guests.

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In our inventory are the moving heads, beams, lasers gobos, spots, washes, and special effects. These will dazzle your guests at your next show or event. Let us help you design and create an impactful event with our amazing concert effects. A powerful staging design, with just the right colors and angles to enhance presenters and décor on stage, will maximize your program. Carefully designed packages will illuminate your stage set. They as well help your live and recorded video images on the screen, to deliver your message and captivate your audience.

We can provide our clients with an experience unparalleled by any other production company in the business. VNS offers the most client-centric approach when collaborating with your vision. Deciding what can really be done with the latest technology.

In conclusion our goal is to leave a lasting impression.

Audio/Visual Production

In addition our production team has years of experience operating a full spectrum of event types in many different environments. Such as traditional hotel ballrooms and convention center environments to highway tunnels, open fields and urban streets. We have worked with Fortune 500 corporate clients, sports agencies, and private celebrities to execute meetings and conferences, trade shows, national brand product launches, fashion shows, concerts, non-profit gala fundraisers and exclusive private functions. In addition we provide our clients with the most client-centric focused technical team of professionals who have seen it all.  Therefore bringing this level of experience to your live event always delivers a lasting impression with your guests.

 

 

Tackling the Eternal Question: In-House or Third-Party

Tackling the Eternal Question: In-House or Third-Party

The June 30 #Eventprofs Happy Hour.

“Ask Me Anything About Event Production,” showcased more than just hot trends in production technology.  It also contained things planners should avoid doing to maximize their production and AV experience. Led by Adrian Segar, participant-led-conferences advocate. author, and facilitator, and featuringBrandt Krueger (owner, Event Technology Consulting).  Christopher DeArmond(managing director, Freedom Event Services). Professional conference moderator Glenn Thayer, they also got into the always-interesting in-house versus third-party AV company debate.

Brandt said there were four choices for planners whose organizations don’t have their own AV department. The venue’s in-house AV, a third-party AV company, a production company, or you could do it yourself—rent the gear, pick it up, and set it up yourself.

While AV companies used to be the ones who owned the gear and did the actual on-site work. Production companies would handle the paperwork and scheduling and work with the venue, the lines now are blurring, he said. More AV companies are taking on the traditional production-company role as well.

“In-house gets a lot of knocks, sometimes legitimately so—everyone can tell a horror story about an in-house AV company. but Same goes for external AV companies,” he said. The biggest issue usually comes down to cost. Why does an in-house company cost so much more than a third-party company? “It comes down to why a candy bar in the lobby costs $8 and you could buy the same candy bar down the street for $1. It’s convenience.” That 18 percent service charge goes back to the hotel.

As to why the cost varies from venue to venue when it’s the same in-house AV company within the same hotel chain, it’s because each property negotiates separately. That’s also why the in-house company can’t cut you a break on price; those markups are baked in.

The entire Happy Hour discussion is available here.

 

 

by in face2face

 

Deciding on Drones for Events

Deciding on Drones for Events

4 things to consider before booking aerial photographers

Drones have revolutionized the way moments can be captured and shared. Just a few years ago, the only option for aerial photography was hiring a plane or helicopter. Drones allow us to capture crystal-clear aerial perspectives for a few hundred dollars. With today’s drone technology, high-definition footage of any occasion can be obtained at a very reasonable price.

The accessibility of drone photography has brought us into the future of event planning. Even the smallest gatherings can be turned into great memories. Before hiring a drone operator for your next event, there are a few things to consider.

How Much Footage Do You Want or Need?

Aerial photography is the perfect way to capture breathtaking shots of your event venue from above and get creative with the way it is filmed. Show off all the best aspects of your event without worrying about a photographer.

If you’re considering hiring a drone photographer for your event, you must decide whether you want them to shoot your whole event, including the ground production, or to take aerial shots. If you only want a few aerial pictures and video, prices are considerably cheaper. For full air and ground production, you should expect to pay $400–500. When hiring an operator for full production, it is common for them to cut you a deal on editing.

How Will You Use the Footage?

Deciding how you will use the footage will help determine how much you want filmed, and where. Drone footage makes for amazing marketing or event recap videos. Large-scale trade shows and outdoor receptions take a lot of planning to run smoothly. Drone photography is the perfect tool to make sure your hard work is noticed. With an aerial perspective, event planners can show off venue locations, crowds of people and their setup like never before.

What are You Getting for Your Money?

Cost will depend on several things, including the amount of footage needed and the hoops the photographer must jump through to be approved. The more attendees at an event, the greater the liability factor; in some cases operators might have to get additional insurance to be able to fly their drone. A planner should always check with the venue’s event management team for approval before hiring a drone photographer/operator, and be sure you fully understand when and where it can be used, if permitted. Some convention centers prohibit its use in common areas, for example, but allow it on the expo floor.

What Should You Expect from the Photographer?

“A client should expect to scout the location of the shoot,” says Matt Austin, owner and operator of Aerial Imaging Resources. According to Austin, this can be done in person or using a tool such as Google Earth. He says expert drone operators make sure anything unwanted that could be in the shot is moved or they take note to avoid it when shooting later. Another important consideration for an operator is researching the sunlight conditions for optimal light on what they want to showcase in their footage.

 

 


Victor Montalvo is co-founder of HiFly Photography

What Meeting Planners Expect of Venues of the Future

What Meeting Planners Expect of Venues of the Future. Earlier this year, IACC (formerly the International Association of Conference Centres, now officially referred to by its acronym alone) surveyed meeting planners and interviewed other meeting professionals to create a report on the “IACC Meeting Room of the Future.” What emerged is a picture of flexible spaces intertwined with meeting goals and design, rather than an image of fixed rooms into which meeting sessions are poured.

Some results are not news: “Broadband and technology in general have moved from being nice-to-have features to being foundational resources that are more important and expected than food and drink,” the report states.

Digging deeper, it’s interesting to note what planners say high-speed Internet access is most important for: Number one is allowing delegates to continue with their outside lives while on site. Here’s the whole list:

1. Delegate e-mail and Internet access (83 percent)

2. Smartphone audience participation (77 percent)

3. Conference app use (70 percent)

4. Video streaming for presenter (67 percent)

5. Live event streaming (56 percent)

6. Virtual attendees (50 percent)

7. Online learning (42 percent)

8. Video streaming for delegates (41 percent)

9. Beacon/GPS tracking of delegates (20 percent)

Immersive and Engaging

Planners responded that their focus today is on “creating experiences” (75 percent), that they are looking for “collaborative” meeting spaces (80 percent), that they need to be able to change layouts in meeting rooms (82 percent), and that access to interactive technology will grow in importance over the next two to five years (77 percent). They also strongly agree with the statement “I am looking for different meeting space elements today than I was two to five years ago.”

These results point to meetings that mix it up—that are more interactive and immersive than in the past. Some technologies haven’t taken hold yet, but may be on the brink, such as virtual reality. Though few respondents (six percent) have used virtual reality in a meeting setting, a majority (six out of 10) believe that it “will play a more significant role at their events in the next two to five years.”

Virtual reality is “only just emerging as an affordable addition to meetings,” says Corbin Ball of Corbin Ball Associates, one of the meeting experts who offered his insights for the report. “However, it is worth looking again 12 months down the line, to see if this starts to become more commonplace.”

Below is IACC’s new infographic, which reveals a few stats that were not included in the full report.
IACC is an association of small to medium-sized venues focused on meetings, training courses, and conferences, all of which conform to a comprehensive global set of criteria and standards. IACC currently has 400 members in 21 countries in the Americas, Europe, and Australia, searchable at the IACC website.

What the Pokémon Go Craze Means for Venues and Events

What the Pokémon Go Craze Means for Venues and Events. Venues and existing events are already taking advantage of the popular augmented-reality game.

Since it was launched by Nintendo and Niantic on July 7, Pokémon Go has become one of the most popular mobile apps ever. It’s already taking over venues and major summer events. The global augmented-reality scavenger hunt, which through GPS tracking encourages users to catch Pokémon.  Whether by walking to various locations on a map, has led to mass amounts of players flocking to locations—designated as “Pokéstops” and “gyms”—that range from event venues and restaurants to national and city parks, museums, and historic monuments.In just two weeks, there have been a slew of community-organized events such as park meetups and bar crawls for people to gather and catch Pokémon Go en masse. The National Park Service has embraced the craze.  By using the newfound attraction of its parks to host game-driven hikes and have rangers help players catch creatures. However, the game has already been subject to some controversy when players tried to catch creatures at sacred sites including the United States Holocaust Memorial Museum in Washington. As well the National September 11 Memorial and Museum in New York.In terms of how the game has performed as a mobile app, data collected by Similar Web showed that since the app was released.  It has been installed on more United States Android phones than popular dating app Tinder, and was slated to surpass daily active users on Twitter.For massive pop culture events like Comic-Con International, which begins today at the San Diego Convention Center, it was only natural for the host city to highlight notable neighborhoods and locations surrounding the game for tourists. Earlier this week, the San Diego Tourism Authority released a guide that highlighted the eight best spots to catch the creatures during the four-day event.

“Since the launch of Pokémon Go, we’ve been seeing a lot of folks posting great Pokémon Go tips at local sites and landmarks,” says Candice Eley, director of public relations for the tourism board. “With so many people traveling to San Diego this week for Comic-Con International—many of whom we expect will be fans of the game—we thought it was a great opportunity to round up nearby ‘Pokéstops’ for visitors. We hope the game encourages attendees to explore San Diego a bit further and adds visits to some of our attractions to their itineraries.”

Voilà Chocolat, a chocolate shop in Manhattan that hosts in-store make-your-own chocolate events, has already taken advantage of the fact that it’s a Pokémon Go “gym,” where players can battle others with creatures they’ve captured. Voilà Chocolat head of sales Elaine Boxer, who’s also an avid player, explains that it made sense to introduce discounts for players, custom Pokémon-theme chocolate, and power strips for players to recharge their phones.

“We’re very fortunate that we happen to be a destination in the game.  We introduced something specific to our business that’s reflective of the game,” Boxer says. “The medium we work in is so flexible and allows us to take advantage of holidays and phenomenons like this. Whatever people’s passions are, we can reflect in chocolate.”

Boxer also notes that the shop has used its social media accounts to advertise the fact that it’s a location in the game. As well to encourage players to stop by. “Whether it’s organizing themed happy hours, bar crawls, or parties. Its what restaurants and event venues can do is really enhance players’ experience of the game”.

Political events have also gotten in on the action. Hillary Clinton hosted a recent campaign event at a “Pokéstop”.  She set up a lure module—an element of the game that attracts players to a specific location.  For a chance to catch rarer creature. It was as an incentive for players to show up at the event and register to vote.

Pokémon Go hasn’t announced any sponsored events yet. But the app does plan on hiring a community manager to organize official gatherings.

By Ian Zelaya Posted July 21, 2016, 7:15 AM EDT

15 Cringeworthy Phrases at Work

15 Cringeworthy Phrases at Work

.It’s natural to fall into conversational habits, but if you’re hoping to communicate effectively, or be taken seriously, that can be a real problem. Use a certain word over and over and that word soon loses all meaning. Use a certain phrase over and over and you start to sound tedious. Use a buzzword over and over and you just sound pretentious.

Let’s make sure that doesn’t happen to you.

Here are some overused words and phrases you should retire from your vocabulary:

1. “Expect the unexpected”

Forget the logic issue; how can I expect something I am not able to expect? What employees hear you say is, “I expect this to go well. If it doesn’t, it’s because you weren’t sufficiently prepared or didn’t react quickly enough. Either way, it’s all onyou because, hey, I told you to expect the unexpected.”

Here’s a better approach. Say, “If something happens we didn’t plan for, here are steps to take. If you run into something you aren’t sure how to deal with, call me and we’ll figure it out together.”

Instead of stating a platitude, provide a framework for how decisions will be made and problems will be overcome.

2. “With all due respect”

Go watch this. I’ll wait.

Yep. Let’s move on.

3. “That’s just Joe being Joe”

Some people like to use a person’s name twice–especially their own–in the same sentence as a way to justify unusual or unacceptable behavior. For example: “What can I say? That’s just Joe being Joe.” (Or even worse, “What can I say? That’s just me being me.”)

Whenever you say a person’s name twice as a way to describe them, you’re actually making an excuse for behavior you would never tolerate from someone else.

And everyone knows it.

4. “No problem”

We’re all striving to delight customers, right? So when you ask a server for your dressing on the side, does “No problem” make you feel delighted, or like you’re kind of a pain but the server is gracious enough to overlook it?

Your customers and employees feel the same way when you say “No problem” to their requests.

5. “At the end of the day”

“At the end of the day” probably started out as a different way of saying “in summary.” Now it’s filler, like “um” and “you know” and, well, “well.”

Whenever you’re tempted to start a sentence with “At the end of the day,” just skip ahead and start with your point instead.

Then maybe we’ll actually pay attention your point.

6. “It’s on my radar”

No, it’s not, or you would have already done something about it. “It’s on my radar” is like saying, “I know you want (that), but it’s soooo not a priority for me.”

7. “Disruptive”

Yes, digital cameras were a disruptive technology. Ask companies like Kodak and Fuji. DVRs were a disruptive technology. Ask anyone who once made VCRs.

That new menu you created, or new system of checkout, or new way to manage customer accounts? Those are not disruptive: At worst, they’re merely different; at best, they’re somewhat innovative.

Use the word disruptive to describe your products or services and you purchase a one-way ticket to the Land of Hype–a place where everyone speaks and no one listens.

8. “Think outside the box”

This one is often code-speak for, “I want you to do (this) but I can’t give you any money or resources or time, so if you don’t get it done it’s your fault because you weren’t creative enough.”

Everyone overuses a few words or phrases. (Myself definitely included.)

9. “Transparent”

Saying “transparent” is like saying “if I’m honest … ” The listener thinks, “OK,now you’re going to be honest. But sometimes you’re not?”

You either are transparent or you’re not. If you are, it goes without saying. People already know.

And if you’re not, you might also be trying to …

10. “Manage expectations”

Of course, you would never tell a customer you’re going to manage his or her expectations, but when you tell employees to manage someone’s expectations, in a way you’re telling them to, even if ever so slightly, be manipulative or sly or in some way less than truthful.

Then you’ve stepped onto, well, a term that could be on the list: a slippery slope.

Why not set, and then try to meet, expectations? That’s a lot better than “managing” them.

11. “Take this offline”

Unless you would rather I embarrass, scold, or make you look stupid in front of everyone else.

12. “Give 120 percent”

I know; this one is just a way of indicating extra effort is required. But what kind of effort? What do you want me to do more of? What do you want me to do faster, or cheaper, or better?

Explain the situation. Tell me why something is critical or important. Then tell me what I need to do to overcome the problem or meet the challenge.

I won’t work hard for a platitude, but I will work hard when I understand the importance of my effort.

13. “It is what it is”

Really? Wow. I had no idea. You are quite insightful. Descartes is officially jealous.

14. “I see what you’re saying”

In fact, you don’t really see what I’m saying because otherwise you would agree with what I’m saying. Beginning a sentence with, “I hear you … ” is like a condescending pat on the head.

If you disagree, just say so. You’re going to anyway.

15. “It’s all good”

When someone says this … it never actually is.

Now it’s your turn. What words or phrases make your list?

The opinions expressed here by Inc.com columnists are their own, not those of Inc.com.
Time to Stop Using These 15 Cringeworthy Phrases at Work
They’re misused and overused–so make sure you stop using these all-too-common words and phrases.

How do I find sponsors

How do I find sponsors

How do I find sponsors? Venues of North Scottsdale suggests The idea for this article came after I saw a number of Quorans* asking similar questions on the social media Q&A platform. Whether the questions is “How do I find sponsors for my hackathon?” or “How much should I charge sponsors for my college event?” the issue is one and the same. Instead of focusing on the amount of money a sponsorship may bring, first we need to start with a more basic question…

Why do companies sponsor events?

From my experience, in general sponsor companies are interested in events that are either:

  1. Large scale with high media coverage

or

2. Smaller events whose audiences tightly fit the sponsors’ target market or customer profile

Acquiring sponsorship for a mass, large scale event is no easy task, but it is much easier compared to finding sponsorship for a smaller, lesser known event. Mass events have a history, high attendance numbers to show off, great traditional, digital and social media coverage and on top of that the organizers have the know-how, experience and contacts necessary to sell a sponsorship.The question here is how do you find sponsors for a smaller, local event, with little or no history.

If your event is not a mass one, but is aimed at a group of people sharing specific interests, you will find your chances of finding a sponsor increasing. This is because a company will find advertising to the right audience much more valuable than an advertisement to a mass, mixed audience. To connect to the ‘right’ sponsors, first you need to find companies whose products or services match the audience of your event. Or in other words, your target attendee fits their target customer profile.

Here are some questions that will help you find the right companies for sponsorship

  • What’s the topic or theme of the event? Is it a niche topic where specific individuals will turn up? Does it concern a business sector?
  • Will there be any company representatives attending? Inviting professionals you are likely to attract more sponsors, who are interested in attracting business-to-business (B2B) clients.
  • Who are the lecturers, speakers or performers? Are they popular with young people, with professionals, young professionals?
  • What’s the price of attendance? Determining the social status of your attendees can serve you well in sponsorship negotiations.
  • How many people will be attending the event? The number is essential not only for sponsorships, but also for all the event’s planning.
  • What’s the location of the event? You may want to start your sponsor search with companies operating within a certain geographical area.
  • As a result when are you holding your event? What sponsorship opportunities can be approached? If your event is in the summer you may look for ice cream companies. If it’s a late night one – drinks companies, winter – hot chocolate or tea manufacturers.
  • Venues of North Scottsdale
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